2.1.2_Services_Agreement_(Professional)_(2024-08-29).pdf

This is a Professional Services Agreement template document applicable to state and local contract opportunities in California. The document outlines the standard contractual framework for service providers engaging with public agencies, including the Ontario International Airport Authority and the City of Napa. For the Trucking Services opportunity with the City of Napa, proposals are due electronically by February 13, 2026, at 4:00 p.m. through the procurement portal at https://procurement.opengov.com/portal/cityofnapa. The City anticipates requiring transportation of approximately 60,000 tons of asphalt, sand, aggregate base (AB), and other aggregate materials over a three-year contract term. The City plans to award up to two multi-year agreements, with services performed on a task order basis and no minimum work guaranteed. For the Ontario International Airport Authority's internal audit services, a pre-proposal virtual meeting is scheduled for December 2, 2025, at 11:00 a.m. (non-mandatory but strongly encouraged), with questions due by December 16, 2025, at 2:00 p.m., and proposals due January 6, 2026, at 2:00 p.m. The internal audit contract will have an initial two-year term with three optional one-year renewal terms.

The combined not-to-exceed amount for the City of Napa Trucking Services contracts is $3,000,000 over the three-year term. The Ontario International Airport Authority's internal audit services contract has a total not-to-exceed amount of $1,250,000 over the potential five-year term, with compensation based on fixed, fully loaded hourly rates for actual work completed. No specific small business set-asides are mandated for the OIAA opportunity, though the Authority encourages small business participation and discourages limiting subcontractor opportunities. Prior to contract award with OIAA, the successful proposer must provide proof of insurance, a City of Ontario Business License, and administrative documents including a notarized Affidavit of Non-Collusion, Confidentiality and Non-Disclosure Form, Supplier Information Form, W-9 Form, and Conflict of Interest Disclosure Form.