Internal_Audit_Services_(Addendum_#1_Revision).pdf

Ontario International Airport flyontario.com

REQUEST FOR PROPOSAL 2025-RFP-071 - INTERNAL AUDIT SERVICES

REQUEST FOR PROPOSAL 2025-RFP-071

INTERNAL AUDIT SERVICES for Ontario International Airport

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/flyontario

1. Introduction

The Ontario International Airport Authority (OIAA or “Authority”) invites qualified firms to submit proposals in response to this Request for Proposals (RFP) for Internal Audit Services.

OIAA is seeking a certified public accounting firm, licensed in the State of California, with proven experience in conducting internal audits across various operational and financial areas.

The selected firm will work under the direction of the Authority’s Finance and Audit Committee to provide objective, risk-based audit services that support the Authority’s strategic goals, enhance operational integrity, and promote sound governance.

The internal audit function is expected to cover key business areas including, but not limited to, financial management, procurement and contracting, construction oversight, information technology governance, and compliance monitoring. Services will be assigned through individual task orders and tailored to the Authority’s audit priorities, as identified through annual risk assessments and in consultation with OIAA leadership.

The Authority intends to enter into a multi-year agreement with the firm best qualified to meet the needs outlined in this RFP.

1.1. Background

The Ontario International Airport Authority (OIAA) is a Joint-Powers Authority (JPA) formed between the City of Ontario and San Bernardino County, established as a public agency in

Southern California. The OIAA Commission is comprised of five appointed members and serves as the governing body for the Authority.

OIAA is the owner and operator of Ontario International Airport (ONT), a medium hub airport that serves more than 7 million passengers annually and handles over 800,000 tons of air cargo each year. ONT is recognized as a key transportation hub for both passenger travel and commercial freight in the region.

https://secure.procurenow.com/portal/%7bproject.government.code%7d

Request For Proposal #2025-RFP-071 - Internal Audit Services 2

In support of its growing operations and complex business partnerships, OIAA is seeking to strengthen its internal audit function by engaging a qualified external firm. The selected provider will work closely with the Finance and Audit Committee to deliver risk-based audit services that enhance accountability, ensure regulatory compliance, and promote operational excellence across the organization

1.2. Contact Information

Susana St. Cyr Department:

Procurement Manager Finance

Email: sstcyr@flyontario.com

1.3. Timeline

Release Project Date: November 25, 2025

Pre-Proposal Meeting (Virtual) (Non-

Mandatory):

December 2, 2025, 11:00am

Microsoft Teams Link:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzNmZDA2MzYtNzY4

OS00NTQ1LWEyMTItNjE4Y2FmZjE3ZGRl%4 0thread.v2/0?context=%7b%22Tid%22%3a %22726bed49-7011-47d7-8024- 49cdc0e9cae8%22%2c%22Oid%22%3a%226 9be5406-019a-4aec-abad- 7bfe2aa2f80d%22%7d

Attendance is not mandatory, but interested firms are strongly encouraged to participate.

Question Submission Deadline: December 18, 2025, 2:00pm

Proposal Submission Deadline: January 6, 2026, 2:00pm

2. Pre-Proposal Meeting - Virtual

A Pre-Proposal meeting will be held virtually through Microsoft Teams on the date and time listed in the "Timeline" of this solicitation.

The OIAA highly recommends that at least one (1) member of your team attend this meeting as pertinent information regarding the project will be shared.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzNmZDA2MzYtNzY4OS00NTQ1LWEyMTItNjE4Y2FmZjE3ZGRl%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2269be5406-019a-4aec-abad-7bfe2aa2f80d%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzNmZDA2MzYtNzY4OS00NTQ1LWEyMTItNjE4Y2FmZjE3ZGRl%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2269be5406-019a-4aec-abad-7bfe2aa2f80d%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzNmZDA2MzYtNzY4OS00NTQ1LWEyMTItNjE4Y2FmZjE3ZGRl%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2269be5406-019a-4aec-abad-7bfe2aa2f80d%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzNmZDA2MzYtNzY4OS00NTQ1LWEyMTItNjE4Y2FmZjE3ZGRl%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2269be5406-019a-4aec-abad-7bfe2aa2f80d%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzNmZDA2MzYtNzY4OS00NTQ1LWEyMTItNjE4Y2FmZjE3ZGRl%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2269be5406-019a-4aec-abad-7bfe2aa2f80d%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzNmZDA2MzYtNzY4OS00NTQ1LWEyMTItNjE4Y2FmZjE3ZGRl%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2269be5406-019a-4aec-abad-7bfe2aa2f80d%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzNmZDA2MzYtNzY4OS00NTQ1LWEyMTItNjE4Y2FmZjE3ZGRl%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2269be5406-019a-4aec-abad-7bfe2aa2f80d%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzNmZDA2MzYtNzY4OS00NTQ1LWEyMTItNjE4Y2FmZjE3ZGRl%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2269be5406-019a-4aec-abad-7bfe2aa2f80d%22%7d

Request For Proposal #2025-RFP-071 - Internal Audit Services 3

Microsoft Teams Link: https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzNmZDA2MzYtNzY4OS00NTQ1LWEyMTItNjE4Y2FmZjE3ZGRl%40thread.v

2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-

49cdc0e9cae8%22%2c%22Oid%22%3a%2269be5406-019a-4aec-abad-7bfe2aa2f80d%22%7d

3. Scope of Work

This is the detailed description of the Scope of Work, including objectives, tasks, deliverables, and any specific requirements relevant to this project. Successful vendor will be responsible for the following:

3.1. General Description

The Ontario International Airport Authority is seeking services from a qualified certified public accounting firm licensed in California to conduct internal audits of accounting and financial management, construction management, procurement and contract administration, information technology (IT) management and governance, revenue contract management and other functions essential to the Authority's business.

The selected Firm will also support the development of risk assessments, audit planning, audit program development, reporting, and recommendations to strengthen internal controls and improve operational effectiveness throughout the Authority.

3.2. Deliverables

The selected Firm will be expected to be available to complete internal audit services for the

OIAA. Firm assignments will be developed individually (task order based) by OIAA in conjunction with the selected audit Firm. Each task order represents a separate audit engagement and will be developed from audit areas identified in the Authority's annual risk assessment

Deliverables per task order (anticipated):

1) Entrance and exit conferences with the Authority

2) Detailed audit programs that confirm with IIA Standards submitted to the Authority for approval as specified in each task order

3) Estimated hours per audit engagement.

4) Progress meetings or audit status reports as needed to summarize preliminary results

5) Draft and final audit reports with appropriate opinion, conclusions, and recommendations

6) Copies of work papers will either be printed or transferred electronically at the firm's expense and delivered to the Internal Audit Department or other designee identified by the

Finance and Audit Committee for the Authority's retention.

7) The selected firm will report to the Finance and Audit Committee as requested https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzNmZDA2MzYtNzY4OS00NTQ1LWEyMTItNjE4Y2FmZjE3ZGRl%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2269be5406-019a-4aec-abad-7bfe2aa2f80d%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzNmZDA2MzYtNzY4OS00NTQ1LWEyMTItNjE4Y2FmZjE3ZGRl%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2269be5406-019a-4aec-abad-7bfe2aa2f80d%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzNmZDA2MzYtNzY4OS00NTQ1LWEyMTItNjE4Y2FmZjE3ZGRl%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2269be5406-019a-4aec-abad-7bfe2aa2f80d%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzNmZDA2MzYtNzY4OS00NTQ1LWEyMTItNjE4Y2FmZjE3ZGRl%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2269be5406-019a-4aec-abad-7bfe2aa2f80d%22%7d

Request For Proposal #2025-RFP-071 - Internal Audit Services 4

3.3. Anticipated Functions

When and as directed by the OIAA, the Firm’s services shall include, without limitations, the following scope of work:

1) Assist in finalizing the draft Internal Audit Charter.

2) Conduct and prepare an annual organization risk assessment.

3) Preparation of an annual audit plan based on the annual risk assessment and priorities established by the Finance and Audit Committee.

4) Preparation of an audit program for each task order, as appropriate under the circumstances.

5) Perform audit tests, make inquiries and observations, and obtain sufficient evidence to meet the objectives of the task order.

6) Develop and implement transferrable internal audit policies, practices, and tools to facilitate transfer of some or all internal audit work to OIAA staff at a future date.

7) Coordinate internal audit services with the CPA firm performing the audit of the Authority’s financial statements.

8) Coordinate Authority tenants, customers and suppliers will be coordinated with individual companies.

The Authority reserves the right to amend the scope of work, as described above, and award select portions of the scope as the Authority desires. Any modifications to the scope, as described, will be negotiated prior to award of the OIAA agreement.

3.4. Project Delivery Method

OIAA anticipates entering into a contract with a minimum of one qualified firm seeking the delivery schedule and number of hours for each engagement (based on the information submitted in the Proposal Content Requirements – Proposed Fees section), will be finalized and negotiated at the start of each task order engagement and will be included at the beginning of each fiscal year engagement letter to be signed by the audit firm and the Office of Audit. Once agreed, at the beginning of each fiscal year engagement letter will be incorporated into a task order issued by the contracting officer.

All deliverables, data, findings, work papers, and information in any form prepared by the firm, or provided to the firm by the Authority under this Contract, are the property of the Authority, including all copyrights inherent in their creation or use.

3.5. Specs or Service Requirements

Audits shall be performed using standards relevant to the specific audit engagement, including:

• Generally Accepted Auditing Standards (GAAS)

• Generally Accepted Governmental Auditing Standards (GAGAS) as set forth by the

Government Accountability Office

Request For Proposal #2025-RFP-071 - Internal Audit Services 5

All deliverables, data, findings, or information in any form prepared or provided by the Firm, or provided to the Firm by the Authority under this Contract, are the property of the Authority, including all copyrights inherent in them or their preparation

3.6. Qualifications

The Authority is seeking a Certified Public Accounting (CPA) firm licensed to practice in the state of California. The selected Firm will be engaged in audits of the OIAA, transactions, policies and procedures, and internal controls. In addition, the Firm will be requested to conduct audits of the Authority’s airlines, tenants, and contractors in accordance with provisions established in the Authority’s contracts with the respective entities. Firms should have demonstrated experience in performing internal audits, in complex business environments within heavily regulated industries, preferably with a strong understanding of the complex nature of airports, airlines, terminals, tenants, amenities, concessions, and much more. The discussion of this experience should delineate between internal audit work directly related to client business transactions, processes, procedures, policies and compliance, and audit work conducted on customers, suppliers, and contractors of the client. This RFP does not establish minimum experience requirements; however, the Authority is seeking firms that have airport industry, and internal audit experience. Previous experience will be considered based on the depth of experience, years, and quantity of internal audit work performed, as well as similarity of work, as previously described in this RFP.

3.7. Anticipate Contract Term

The Agreement will include an initial two (2)-year term, with three (3) one-year option terms available at the sole discretion of the OIAA Chief Executive Officer or designee. The resulting contract will be awarded for a total not-to-exceed amount of $1,250,000 over the full potential five-year term, unless terminated earlier.

4. Evaluation Criteria

4.1. Administrative

No. Evaluation Criteria Scoring Method Weight (Points)

1. Responsiveness

Responsiveness will be evaluated for general clarity and whether respondents have followed the directions included in the Submission

Instructions and Format as well as included the requirements detailed in the Proposal Content

Requirements.

Pass / Fail 1 (100% of Total)

4.2. Compliance

No. Evaluation Criteria Scoring Method Weight (Points)

Request For Proposal #2025-RFP-071 - Internal Audit Services 6

1. References

Proposers shall provide the names and current contact information for three (3) references who have direct knowledge of the proposer’s work and can speak to performance on projects relevant to the services described in this RFP.

For each of the three references, the proposer shall include the following:

• Project / Audit Engagement Title

• Type of Internal Audit Performed (e.g., operational audit, financial audit, IT audit, procurement/contract audit, construction audit, tenant audit, compliance audit)

• Client Contact Information:

o Name o Title o Telephone Number o Email Address

• Approximate Contract or

Engagement Value

• Engagement Duration (start and end dates)

• Brief explanation of how this internal audit engagement is relevant to the

OIAA solicitation, including:

o similarity of scope.

o complexity of the operations audited.

o relevance to public sector, airport, or regulated environments.

Pass / Fail 1 (100% of Total)

4.3. Technical

No. Evaluation Criteria Scoring Method Weight (Points)

Request For Proposal #2025-RFP-071 - Internal Audit Services 7

1. Qualifications

The respondent has clearly presented projects that provide experience directly relevant to this scope of work and that highlight the qualifications of their team members who will be involved in this project for the OIAA.

0-10 Points 30 (33.3% of Total)

2. Project Delivery or Work Plan to fulfill SOW

The respondent has clearly demonstrated their approach to fulfilling the SOW requirements.

Including their methodologies, strategies, and tools intend to be used to execute SOW.

0-10 Points 20 (22.2% of Total)

3. Overall Competence

The respondents proposal has demonstrated an overall clear understanding of the SOW outlined in this solicitation.

0-10 Points 40 (44.4% of Total)

4.4. Phase 4

No

Evaluation Criteria Scoring

Metho d

Weight

(Points

1. Cost Proposal

Cost Proposals will remain unopened until after all ratings and evaluations of the technical and if conducted, interview portions of this proposal are completed. Cost proposals will only be opened and tabulated by procurement staff. Cost Proposal points shall be calculated as follows:

0-10

Points

(100% of

Total)

5. Administrative Requirements

Proposers must complete and submit the following signed documents with their proposal/bid.

The following items are required to be submitted with all proposals/bids:

o Affidavit of Non-Collusion (form must be notarized prior to submission) o Conflict of Interest Disclosure Form o Confidentiality and Non-Disclosure Form o Supplier Information Form o W-9 Form o Upload all current certifications (SBE, SB-Micro) that your organization, partners, or subcontractors hold. If not applicable, upload a document stating “N/A.”

Request For Proposal #2025-RFP-071 - Internal Audit Services 8

NOTE: Failure to submit the required forms or failure to include the acknowledgments as instructed in the forms will render the bid/proposal non-responsive and will result in its rejection.

5.1. Please upload all current certifications (SBE, SB-Micro) that your organization partners, or subcontractor hold.

5.2. Upload your organizations current W-9 form*

The form must be signed and dated with the last 12 months. The latest tax form can be found here: https://www.irs.gov/forms-instructions.

*Response required

5.3. Affidavit of Non-Collusion*

Please download and complete the Affidavit of Non-Collusion in full, have it notarized, and upload the signed and notarized form in this section.

NOTE: Failure to comply with this requirement may cause your proposal to be declared nonresponsive.

• AFFIDAVIT_OF_NON-COLLUSION_...

*Response required

5.4. Confidentiality and Non-Disclosure Form*

Please download the documents below, complete, and sign.

• OIAA_Confidentiality_Non-Di...

*Response required

5.5. Supplier Information Form*

Please download the below documents, complete, and upload.

• SIF_-_Rev_(12)_July_2025_-_...

*Response required

5.6. Conflict of Interest Disclosure

All persons or organizations seeking contracts or agreements with the OIAA must complete and submit this OIAA Conflict of Interest Disclosure Form along with the bid/proposal.

NOTE: Failure to comply with this requirement may cause your proposal to be declared nonresponsive.

Any questions regarding the information required to be disclosed in this form should be directed to OIAA’s General Legal Counsel, especially for any “yes” responses to questions in this form, which may also disqualify your organization from submitting an offer on the bid/proposal.

5.6.1. Conflict of Interest Form*

https://www.irs.gov/forms-instructions https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1256/fbcf0cbb-6840-437b-ad77-933e2de5dcce_AFFIDAVIT_OF_NON-COLLUSION_Rev_May_2020.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4KOA2SV4V%2F20251211%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251211T072215Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEB8aCXVzLXdlc3QtMiJHMEUCIDUkhSphSRSVcVEEH4M0QFinMWb6MlpbT8ZF8EK78wztAiEA%2FTI2lD%2FqG%2BsVl0C9RyMI1tpSN8eguDVtUhZuuoCoKlAqlQUI6P%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDKXpGDkfiD9rJco8%2FSrpBE%2Fh1nkDPVO0MnT2PByA0qTzHycfHvtZwkRYXUuibmaj6ClBjJa%2BbFug8Q0nlWkOqB42RyOl6f3xEGvABoUzpfj3WmxDZS2kHa6Ie4QN1coUCKO1lDgvLbTF44xBBEEKaM5NhRbdtKJHW2yobL6rvKjBRdAriC65kguoGQkcwBmtuLP2KDF4UefiUyZ%2BWu36o0gDmfkpoP05NqCz9bnIl9L13%2Bv4rISPxTSZ4GqWwr83m7u4N9IGoUpk45vlHnL27gGLCvr7OlRhzxpHBjBtb%2FU0J4Z0%2BSbUmxfMU4Zrh%2BuLk4vkVWbZwMD0Xyp%2B6QPKkYRhZ7fLc%2FKafWAMzAdVTxdauBKmRiMdtp8GnJSY8HTWFVl%2B6zLEDxA9a9AJ9imStbyDuomaz5s2QXfKqRynsxlZF%2FY9Iylr%2FXdg6kDFw4k3R10pKF0cJyKvxRcMG1QjXJxl8fPS4nMHGXZq7rPx%2Bvy3eKbyFUgaNzbNSMkS333%2BpwzHqA%2BfH1JXgjFzhKH7W%2B0cdLfJpHvTy0JP%2BRrCJhAoR1NJcMI%2FI57ZJhRpZsbMVAawoXFI4QrXH%2Fqj%2BygOtc%2FNu7V%2B2dvZWn5FGPnVk7%2F4zMEMKNQlQCNqApr0UjCKfsUZoFzHds6m8WvcO7LF%2Bs7YD9dAoyk9aHulBYKdxxpwR5QOt9hzTepGyjClxSsRs8En7QL1wO63dK0sv8RIqA1augvjB%2F%2B%2F1Lp0eHh4WVWJs7VYAhVThBoYH45cwrBLps7sqLm0dxpHfvGXx8DJRQQSHIbyaW9sxX5FaRPj%2FDBC8GYylUgt6JvtdUfY5avD4%2FkEpfcQxK0SMOfJ6ckGOpkBUkUO4wRh1M5hMXC2xHQTU8Eh7tGjqZK7o2j8ugVPsPvQW8HzOBMRiYLd9NK5kaCsb0aWq6Bap6GyNKLlQYGpCzfz9jpFvWsV73a0dzYBvOuTj0MAZx2r%2B0IJKIdPXDdPtcCgaWIeoCIoxPdKd%2Fuf96ns9rQXuRB1icaJC0zsAFPiqGzvxQqKGqelYrDQVKZt0pn3A4%2FCGYW9&X-Amz-Signature=d78c3ba1b672ebc48ae8b3aa5c562036602249fadf3188f545e93d19eb4aabfc&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22AFFIDAVIT_OF_NON-COLLUSION_Rev_May_2020.pdf%22&x-id=GetObject https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1256/d5d85376-7669-4aa1-9596-35f520157141_OIAA_Confidentiality_Non-Disclosure_Agreement.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4KOA2SV4V%2F20251211%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251211T072215Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEB8aCXVzLXdlc3QtMiJHMEUCIDUkhSphSRSVcVEEH4M0QFinMWb6MlpbT8ZF8EK78wztAiEA%2FTI2lD%2FqG%2BsVl0C9RyMI1tpSN8eguDVtUhZuuoCoKlAqlQUI6P%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDKXpGDkfiD9rJco8%2FSrpBE%2Fh1nkDPVO0MnT2PByA0qTzHycfHvtZwkRYXUuibmaj6ClBjJa%2BbFug8Q0nlWkOqB42RyOl6f3xEGvABoUzpfj3WmxDZS2kHa6Ie4QN1coUCKO1lDgvLbTF44xBBEEKaM5NhRbdtKJHW2yobL6rvKjBRdAriC65kguoGQkcwBmtuLP2KDF4UefiUyZ%2BWu36o0gDmfkpoP05NqCz9bnIl9L13%2Bv4rISPxTSZ4GqWwr83m7u4N9IGoUpk45vlHnL27gGLCvr7OlRhzxpHBjBtb%2FU0J4Z0%2BSbUmxfMU4Zrh%2BuLk4vkVWbZwMD0Xyp%2B6QPKkYRhZ7fLc%2FKafWAMzAdVTxdauBKmRiMdtp8GnJSY8HTWFVl%2B6zLEDxA9a9AJ9imStbyDuomaz5s2QXfKqRynsxlZF%2FY9Iylr%2FXdg6kDFw4k3R10pKF0cJyKvxRcMG1QjXJxl8fPS4nMHGXZq7rPx%2Bvy3eKbyFUgaNzbNSMkS333%2BpwzHqA%2BfH1JXgjFzhKH7W%2B0cdLfJpHvTy0JP%2BRrCJhAoR1NJcMI%2FI57ZJhRpZsbMVAawoXFI4QrXH%2Fqj%2BygOtc%2FNu7V%2B2dvZWn5FGPnVk7%2F4zMEMKNQlQCNqApr0UjCKfsUZoFzHds6m8WvcO7LF%2Bs7YD9dAoyk9aHulBYKdxxpwR5QOt9hzTepGyjClxSsRs8En7QL1wO63dK0sv8RIqA1augvjB%2F%2B%2F1Lp0eHh4WVWJs7VYAhVThBoYH45cwrBLps7sqLm0dxpHfvGXx8DJRQQSHIbyaW9sxX5FaRPj%2FDBC8GYylUgt6JvtdUfY5avD4%2FkEpfcQxK0SMOfJ6ckGOpkBUkUO4wRh1M5hMXC2xHQTU8Eh7tGjqZK7o2j8ugVPsPvQW8HzOBMRiYLd9NK5kaCsb0aWq6Bap6GyNKLlQYGpCzfz9jpFvWsV73a0dzYBvOuTj0MAZx2r%2B0IJKIdPXDdPtcCgaWIeoCIoxPdKd%2Fuf96ns9rQXuRB1icaJC0zsAFPiqGzvxQqKGqelYrDQVKZt0pn3A4%2FCGYW9&X-Amz-Signature=c67b00c8d53835641aff4cbbba1618ae57c2bd08acc654301ca5ba60546b9617&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22OIAA_Confidentiality_Non-Disclosure_Agreement.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/163164/c1b84ecb-4019-403d-8079-27a69333cf0c_SIF_-_Rev_%2812%29_July_2025_-_Fillable_%281%29.pdf

Request For Proposal #2025-RFP-071 - Internal Audit Services 9

Please download the document below, complete, and sign.

• OIAA_Conflict_of_Interest_D...

*Response required

5.6.2. Upload Completed Conflict of Interest Form*

Upload completed and signed document here.

*Response required

5.7. Draft Contract Terms

Proposers should carefully review the draft contract terms included in this solicitation. The successful proposer will be expected to enter into an agreement with the OIAA that is substantially the same as the draft contract provided.

Any questions, comments, or requests for clarification regarding the draft contract must be submitted during the RFI (Request for Information) period.

No revision exceptions to the contract terms will be considered after the RFI deadline.

5.7.1. Contract Documents*

Please download and review the following document

• OIAA_SCONT-000XXX_Draft_Con...

*Response required

5.7.2. By selecting the box below, you confirm that you have read and understood the Draft Contract Terms.*

NOTE: Questions regarding the terms and conditions of the draft contract should be submitted during the open RFI period of this solicitation.

☐ Please confirm

*Response required

5.7.3. Proposal Section*

Submit your proposal solely in this section. Failure to do so may result in the proposal being deemed invalid

*Response required

5.7.4. Cost Proposal*

Submit your cost proposal solely in this section. Failure to do so may result in the proposal being deemed invalid

*Response required https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1256/ea160828-ea25-41d1-92d0-4b48117cbe6e_OIAA_Conflict_of_Interest_Disclosure_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4KOA2SV4V%2F20251211%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251211T072215Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEB8aCXVzLXdlc3QtMiJHMEUCIDUkhSphSRSVcVEEH4M0QFinMWb6MlpbT8ZF8EK78wztAiEA%2FTI2lD%2FqG%2BsVl0C9RyMI1tpSN8eguDVtUhZuuoCoKlAqlQUI6P%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDKXpGDkfiD9rJco8%2FSrpBE%2Fh1nkDPVO0MnT2PByA0qTzHycfHvtZwkRYXUuibmaj6ClBjJa%2BbFug8Q0nlWkOqB42RyOl6f3xEGvABoUzpfj3WmxDZS2kHa6Ie4QN1coUCKO1lDgvLbTF44xBBEEKaM5NhRbdtKJHW2yobL6rvKjBRdAriC65kguoGQkcwBmtuLP2KDF4UefiUyZ%2BWu36o0gDmfkpoP05NqCz9bnIl9L13%2Bv4rISPxTSZ4GqWwr83m7u4N9IGoUpk45vlHnL27gGLCvr7OlRhzxpHBjBtb%2FU0J4Z0%2BSbUmxfMU4Zrh%2BuLk4vkVWbZwMD0Xyp%2B6QPKkYRhZ7fLc%2FKafWAMzAdVTxdauBKmRiMdtp8GnJSY8HTWFVl%2B6zLEDxA9a9AJ9imStbyDuomaz5s2QXfKqRynsxlZF%2FY9Iylr%2FXdg6kDFw4k3R10pKF0cJyKvxRcMG1QjXJxl8fPS4nMHGXZq7rPx%2Bvy3eKbyFUgaNzbNSMkS333%2BpwzHqA%2BfH1JXgjFzhKH7W%2B0cdLfJpHvTy0JP%2BRrCJhAoR1NJcMI%2FI57ZJhRpZsbMVAawoXFI4QrXH%2Fqj%2BygOtc%2FNu7V%2B2dvZWn5FGPnVk7%2F4zMEMKNQlQCNqApr0UjCKfsUZoFzHds6m8WvcO7LF%2Bs7YD9dAoyk9aHulBYKdxxpwR5QOt9hzTepGyjClxSsRs8En7QL1wO63dK0sv8RIqA1augvjB%2F%2B%2F1Lp0eHh4WVWJs7VYAhVThBoYH45cwrBLps7sqLm0dxpHfvGXx8DJRQQSHIbyaW9sxX5FaRPj%2FDBC8GYylUgt6JvtdUfY5avD4%2FkEpfcQxK0SMOfJ6ckGOpkBUkUO4wRh1M5hMXC2xHQTU8Eh7tGjqZK7o2j8ugVPsPvQW8HzOBMRiYLd9NK5kaCsb0aWq6Bap6GyNKLlQYGpCzfz9jpFvWsV73a0dzYBvOuTj0MAZx2r%2B0IJKIdPXDdPtcCgaWIeoCIoxPdKd%2Fuf96ns9rQXuRB1icaJC0zsAFPiqGzvxQqKGqelYrDQVKZt0pn3A4%2FCGYW9&X-Amz-Signature=185c79c4623ef8e02517f01024d49bbebef4621502a2374c1a4f332fc159d356&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22OIAA_Conflict_of_Interest_Disclosure_Form.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/163164/63fdff3b-dc55-4142-9cf4-396759a82b75_OIAA_SCONT-000XXX_Draft_Contract.pdf

Request For Proposal #2025-RFP-071 - Internal Audit Services 10

5.8. Conditional - Administrative Requirements for successful Proposer Administrative Requirements due prior to award of contract:

• Certification of Insurance

• Copy of successful Proposer's City of Ontario Business License

5.8.1. Certificate of Insurance Requirement

The insurance requirements applicable to this solicitation are provided in the attachment below. Proposers should review these requirements carefully, as the successful proposer will be required to maintain all insurance coverage outlined in the document.

• Internal_Audit_Services_Ins...

5.8.2. City of Ontario Business License*

Please confirm that you will provide a copy of your City of Ontario Business License and/or confirmation response prior to Award of Contract and/or Commencement of Work.

☐ Please confirm

*Response required

6. Proposal Content Overview

All proposals should be concise, organized, and show qualifications and applicable experience.

Each proposal submittal shall be no more than thirty (30) pages in length, including attachments and exhibits but not including the Cover Letter/Executive Summary and the administrative requirements.

All proposals shall be prepared at the expense of the Proposer electing to participate with the understanding that no claims against the OIAA will be accepted.

The proposal shall consist of the following sections in the following order:

7. Proposal Content Requirement

All submissions should include the following sections:

1. Cover Letter

The cover letter shall be signed by an officer of the lead firm and shall include contact information including the name, phone number, and email address of the contact person. The letter should introduce the prime firm and any proposed key subcontractors/partner firm and may include any additional information the respondent considers essential, provided it fits withing the one-page limit.

2. Firm Overview https://government-project.s3.us-west-2.amazonaws.com/163164/a8fcf859-6a8a-4106-8399-86ad0d67d7f2_Internal_Audit_Services_Insurance_Contract_and_exhibit_Wording.docx

Request For Proposal #2025-RFP-071 - Internal Audit Services 11

The Firm overview section shall identify the lead firm and clarity the role and services provided.

The section should describe prior experience working on similar assignments by the firm. This section should focus on recent experience relevant to this specific assignment at the Ontario

International Airport.

The Respondent shall provide the following information:

A description of the Firm, including the number of Firm personnel, number of officers, local office locations and number of personnel, a breakdown of major areas of focus for the Firm, licensing and professional accreditations currently held by the Firm.

A copy of the Firm's most recent report on system of Quality Control report should be included as an attachment to the respondent's proposal.

3. Key Staff

The first pages of the key staff shall provide information about how staff will be assigned to perform the work identified in this RFP and should include an explanation of how staff continuity will be maintained. Proposing firms will identify team leadership and key staff that will be most able and available to serve OIAA in consistent and efficient manner.

Up to six additional pages shall be used to present brief biographies for each individual assigned to perform the work identified in the RFP, That includes the following information in the following format. Information provided should exclude staff photos and personal information.

• Name (Employee name, assigned office city, state)

• Licensing and credentialing

• Assigned role(s)

• Years of professional experience

• Years with employer

• Education

• Other relevant experience and qualifications

4. Subject Matter CompetenceRespondents should demonstrate the Firm's subject matter competence through a detailed discussion of how the firm intends to achieve the Core

Principles for the Professional Practice of Internal Auditing promulgated by the Institute of

Internal Auditors, as set forth below:

• Demonstrates integrity

• Demonstrates competence and due professional care.

Request For Proposal #2025-RFP-071 - Internal Audit Services 12

• Is objective and free from undue influence (independent)

• Aligns with the strategies, objectives, and risks of the organization.

• Is appropriately positioned and adequately resourced.

• Demonstrates quality and continuous improvement

• Communicates effectively

• Provides risk-based assurance

• Is insightful, proactive, and future-focused

• Promotes organizational improvement

The firm's response should include and discuss possible difficulties and limitations to achieving these Principles in light of OIAA resources constraints, including the current ab.

5. Qualifications Provide a narrative that details the qualifications of the firm and its key personnel to provide the requested services. Proposers should be careful to address the elements detailed in Section 3. Scope of Work and Section 4. Evaluation Criteria.

6. References Proposers shall provide the names and current contact information for three (3) references who have direct knowledge of the proposer’s work and can speak to performance on projects relevant to the services described in this RFP.

For each of the three references, the proposer shall include the following:

• Project / Audit Engagement Title

• Type of Internal Audit Performed

(e.g., operational audit, financial audit, IT audit, procurement/contract audit, construction audit, tenant audit, compliance audit)

• Client Contact Information:

o Name o Title o Telephone Number o Email Address

• Approximate Contract or Engagement Value

• Engagement Duration (start and end dates)

• Brief explanation of how this internal audit engagement is relevant to the OIAA solicitation, including:

o similarity of scope.

o complexity of the operations audited.

o relevance to public sector, airport, or regulated environments.

7. Cost Proposal Respondents must provide a fixed, fully loaded hourly rate sheet showing the hourly rates for each staff level that may work on this project. The hourly rates from the

Request For Proposal #2025-RFP-071 - Internal Audit Services 13 selected proposer will be included in Exhibit B - Compensation and Payment Schedule of the

Professional Service Agreement. The Authority will pay only for actual work completed.

Please submit your hourly rate sheet as a separate file from your main proposal and upload it in the designated section of the solicitation portal.

8. Submission Instructions & Format

All interested vendors are required to submit all proposals and questions electronically through

OpenGov by the deadline listed above. Use "2025-RFP-071- Internal Audit Services" as the subject line for all submissions. Hard copies will not be accepted. All submissions must be in the following format:

• Portable Document File (PDF) Please keep digital files to less than 10 MBs if possible.

• OIAA may choose to print your submission, paper size should not exceed 8.5-inch by 11-inch.

• The main body fonts must be a minimum of 12 points, figure captions and callouts may use smaller fonts.

• A one-page cover must state the "2025-RFP-071 - Internal Audit Services" and include the prime firm name, contact person name, direct telephone or mobile phone number, and email address

• Page count should not exceed thirty (30) pages. (Excluding the Administrative

Requirement documents)

(Failure to include this information on the cover may result in disqualification).

9. Proposal Evaluation and Awarding

9.1. Responsiveness Review

Upon receipt of proposals, OIAA will review and evaluate proposals that are deemed responsive in accordance with the criteria set forth in this solicitation. If a proposal is received and deemed non-responsive, the proposal will be noted as non-responsive and will not be scored.

9.2. Evaluation Panel

Each proposal will be reviewed and evaluated by each member of a selection panel established by the OIAA. Each reviewer will use the evaluation criteria set forth in this solicitation to score each proposal accordingly. Each reviewer will complete his/her review of the proposals independently. The selection panel’s evaluations will be combined to determine a numerical ranking of each responsive proposal.

Request For Proposal #2025-RFP-071 - Internal Audit Services 14

9.3. Evaluation of Interviews

The OIAA may determine that it is necessary to conduct interviews prior to final selection. In the event interviews are necessary, the highest-ranking proposers will be invited to the OIAA to make a presentations to the members of the evaluation panel and answer questions. Each member of the evaluation panel will evaluate the interviews and the final scores will be established based on criteria and instructions provided prior to the interview taking place.

9.4. Evaluation Process

All proposals will be evaluated based on the Evaluation Criteria list in this solicitation. The evaluation panel will use this information to determine the most highest-ranking firm.

9.5. Awarding & Negotiations

OIAA intends to award the highest-ranking firm/team based on the evaluation of proposals and, if necessary, interviews.

OIAA reserves the right to make final decisions regarding the selected firm based on the quantity and quality of the proposals received. This right extends to modifying the selection process to eliminate interviews.

OIAA reserves the right to negotiate with the highest-ranking Proposer based on the evaluation of proposals. Should negotiations with the highest rated Proposer break down, the OIAA reserves the right to proceed to the next Proposer in the order of the selection ranking until a contract is reached, or all proposals are rejected, which can be done by the OIAA at any time.

10. Required Licenses

The procedures and time limits outlined in this section are mandatory and are the proposer’s sole and exclusive responsibility. Failure to comply with these procedures will result in deeming the proposal non-responsive.

Bidder/Proposers shall possess the Licenses required as listed in this solicitation. If the bidder/proposer is not in possession of such a license at the time the bid/proposal is submitted or does not otherwise meet the requirements for alternative licensing, said bid/proposal will be deemed non-responsive and will be rejected pursuant to California Business and Professions

Code Section 7028.15(e).

11. Protest of Content and Protest of Award

The procedures and time limits outlined in this section are mandatory and are the proposer’s sole and exclusive remedy in the event of a protest. Failure to comply with these procedures will constitute a waiver of any right to further pursue the protest, including filing a Government

Code claim or legal proceedings

Protests of Solicitation Content

Request For Proposal #2025-RFP-071 - Internal Audit Services 15

A protest and all required copies relative to the content of this solicitation must be submitted in detail, in writing, signed by the protestor or by a representative of the protestor, and received in the offices of the Ontario International Airport Authority (OIAA) before 5:00 P.M. of the fifth business day after issuance of this solicitation by OIAA. The protest shall contain a complete statement specifying, in detail, the factual grounds and legal basis of the protest of the content of this solicitation. The protest shall refer to the specific portion of this solicitation, or other related document which forms the basis for the protest. The protest must include the name, address, and telephone number of the protestor and the protestor’s representatives.

All protests must be addressed to:

Ontario International Airport Authority

Office of the Chief Executive Officer

1923 E. Avion St.

Ontario, CA 91761

Only protests meeting the above criteria will be reviewed and submitted to the OIAA

Commission. The OIAA Commission will issue its decision regarding the protest. If the

Commission determines that the protest was frivolous, the party originating the protest may be determined by the Commission to be non-responsible and that party may be determined to be ineligible to submit a bid in response to this solicitation.

Protests of Recommended Award

A protest and all required copies relative to a Recommendation to Award of a contract to a particular proposer on this solicitation, must be submitted in detail, in writing, signed by the protestor or by a representative of protestor, and received in the offices of the Ontario

International Airport Authority (OIAA) before 5:00 P.M. of the fifth business day after the notification of the recommendation for award. The protest shall contain a full and complete statement specifying, in detail, the factual grounds and legal basis of the protest. The protest shall refer to the specific portion of this solicitation, any submitted bid, or other document which forms the basis for the protest. The protest must include the name, address, and telephone number of the protestor and protestor’s representatives.

All protests must be addressed to:

Ontario International Airport Authority

Office of the Chief Executive Officer

1923 E. Avion St.

Ontario, CA 91761

Request For Proposal #2025-RFP-071 - Internal Audit Services 16

Eligibility for Protests

Only a bidder who has actually submitted a bid/proposal is eligible to submit a bid protest.

Subcontractors/subconsultants are not eligible to submit bid protests. Plan holders that did not submit a bid are not eligible to submit a bid protest. A bidder may not rely on the bid protest submitted by another bidder but must timely pursue its own protest.

The party filing the protest must, at the same time as delivery to the OIAA, deliver a copy of the protest and any accompanying documentation to all other parties with a direct financial interest that may be adversely affected by the outcome of the protest. Such parties shall include all other proposers. The OIAA will only consider protests by any proposer(s) who appear(s) to have a substantial and reasonable prospect of receiving an award if the protest is sustained.

Only Valid Protests Considered

Only protests meeting the above criteria will be reviewed and submitted to the OIAA

Commission. Protesting and potentially affected parties will be notified of the time and date that the protest will be discussed in a public session of the Commission. Protesting parties will be given an opportunity to present their arguments at the public session.

Frivolous Protests

Following the public discussion of the protest, the Commission will issue its decision regarding the protest. If the Commission determines that the protest was frivolous, the party originating the protest may be determined by the Commission to be non-responsible and that party may be determined to be ineligible for future contract awards.

12. General Terms and Conditions

12.1. Interpretations & Clarifications

Requests in Writing

• The respondent may submit questions/requests for information (RFI) regarding the content of this solicitations procedure. All inquiries must be submitted in writing using the OpenGov platform. In the event there is technical difficulty using OpenGov, contact

OpenGov through email: procurement-support@opengov.com or select the 'assist' icon for the Help Center to submit a support ticket.

Deadline for Questions

• All questions must be submitted by 2:00 pm Thursday, December 18, 2025 mailto:procurement-support@opengov.com

Request For Proposal #2025-RFP-071 - Internal Audit Services 17

Oral Inquiries

• OIAA will not accept or respond to oral inquiries. The OIAA is not responsible for responding to any questions not submitted/published on the OpenGov website.

Prohibited Communications

• Respondents may not directly contact or communicate with an OIAA employee or member of the OIAA Commission in relation to the selection process at any time prior to the notification that a contract has been awarded. The only exception to this prohibition is the submittal of questions as described above.

12.2. Addendum - Responses to Questions

If OIAA determines that a decision or interpretation requires that an addendum to the solicitation document be issued, an addendum will be prepared and posted on OpenGov and notice will be sent to the short-listed firms. Bidders/Proposers are cautioned that subsequent responses or addenda will become part of the Bid/Solicitation and may affect or vary a response previously provided. Each Bidder/Proposer is solely responsible for reviewing any and all addenda before submitting its Bid/Proposal.

Investigation of all RFIs will be pursued; however, it may be impractical to post responses to certain inquiries. Therefore, the OIAA, at its sole discretion, reserves the right to waive posting a response to RFIs, including RFIs that are unrelated to the solicitations requirements, scope, specifications, or other provisions.

13. OIAA Policies and Agreements

13.1. Validity Period of Proposals

Upon receipt of proposals, OIAA will review and evaluate the proposals in accordance with the criteria set forth in this solicitation. If a proposal is received and deemed non-responsive (e.g.

submitted after the due date and time) the proposal will be noted as non-responsive and will not be scored. Responsive Proposals shall remain valid for 120 day, or until a contract is executed for this project.

13.2. Proposal Conditions

• All proposals and related materials submitted become the property of the OIAA.

• The OIAA reserves the right to reject any or all proposals received.

• A submission of a proposal is in no way a obligation or guarantee of a contract to be awarded to a bidder/proposer.

• The selected vendor will be required to enter into a full contract that outlines the specific terms and conditions of this project.

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13.3. Right to Reject Bids/Proposals/Qualifications

• OIAA reserves the right to reject any or all proposals; to waive any informality in the proposals when doing so would be to the advantage of OIAA; to reject any unapproved alternative proposal(s); and to reject the proposal of any proposer who has previously failed to perform competently in any prior business relations with the OIAA. The receipt of proposals shall not in any way obligate the OIAA to enter into any agreement or any other contract of any kind with any prospective Proposer.

• The OIAA is the sole judge of the merits of the respective proposals received and reserves the right to reject any or all proposals, reissue the proposal, perform the work in-house, or maintain the operation with existing contracts.

13.4. Proposer Disqualification for Attempted Improper Influence

Any attempt by a respondent to improperly influence an OIAA employee, executive staff/management, a member of the selection panel, or an OIAA Commission member, directly or indirectly during the RFP process or the proposal evaluation and scoring process, will result in the elimination of that respondent from consideration.

13.5. Requirements Prior to the Award of Contract

Should a contract be awarded as a result of this solicitation, the OIAA Administrative

Requirements Prior to the Award of the Contract include the following:

Insurance Requirements / PINS Advantage

• Contractor/Firm/Supplier/Operator shall procure at its own expense and keep in effect at all times during the term of this agreement, the types, and amounts of insurance, specified herein, within ten (10) calendar days after notification from the OIAA of intent to award, and prior to the establishment of the contract.

• The successful Contractor/Firm/Supplier/Operator will be required to submit/upload their Certification of Insurance, Schedule, and Endorsement via the OIAA’s PINS

Advantage platform.

City of Ontario Business License

• Prior to the establishment of the contract, the successful

Contractor/Firm/Supplier/Operator conducting business within the City’s limits are required to apply for, obtain, and maintain a City of Ontario Business License.

• To apply, submit an application online at https://www.ontarioca.gov/BusinessLicense or contact the Business License Department directly at (909) 395-2022.

https://www.ontarioca.gov/BusinessLicense

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• Once completed, a copy of your company’s City of Ontario Business License or online application must be submitted to the OIAA within ten (10) calendar days after notification of intent to award and prior to the establishment of the contract.

14. Potential Award of Contract

14.1. Non-Consent / Non-Assignments

No contract or portion thereof may be assigned without the consent of the OIAA Commission.

14.2. Execution of Contract

• The Proposer may not limit, change, modify, or qualify the contract terms and conditions in its Proposal.

• The successful Proposer must agree to the terms and conditions of the sample contract in order to execute a contract.

• The Proposer recommended by the Chief Executive Officer for the award will be required to execute the Contract prior to the OIAA Commissioners considering the award.

• The Proposer must satisfy OIAA’s insurance requirements as set forth in the

Administrative Requirements and any bonding requirements as set forth in this solicitation prior to commencing work under the award Contract.

14.3. Recommendation for Award of Contract

• A recommendation to award a contract to one Proposer based on the outcome of the evaluation process.

• The recommendation will be presented to the OIAA Commission for approval during a commission meeting.

• Upon the OIAA Commission approval, the Chief Executive Officer may be authorized to execute a contract with the selected firm(s).

• The selected Proposer will be required to execute the contract prior to the Commission meeting at which the Commission will consider the award(s).

NOTE: No contract is final and binding until approved by the OIAA Commission.

14.4. Contract Term

• Proposers should anticipate agreeing with any terms, conditions, and requirements largely similar to the draft contract included in this solicitation.

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• Questions regarding the draft contract terms, conditions, and requirements should be submitted during the open RFI period.

15. Additional Legal Information

15.1. Reproduction and Personal Use of Information

The OIAA shall be free to use as its own, without payment of any kind or liability therefore of, any idea, scheme, technique, suggestion, layout, or plan received during this solicitation process.

15.2. Expense, Ownership, and Disposition

• The OIAA shall not be responsible in any manner for the costs associated with the submission of the Proposals.

• The Proposals, including all drawings, plans, photos, and narrative material, shall become the property of the OIAA upon receipt by the OIAA.

• The OIAA shall have the right to copy, reproduce, publicize, or otherwise dispose of each submittal in any way that the OIAA selects.

16. Compliance with all laws

The procedures and time limits outlined in this section are mandatory and are the proposer’s sole and exclusive responsibility. Failure to comply with these procedures will result in deeming the proposal non-responsive.

In rendering the services required, the Contractor/Proposer Team shall include all necessary consultations and conferences with officers and employees of OIAA, representatives of the

Commission, public officials, and others for the performance and completion of the work under a Contract for services under this solicitation and other related aspects therefore. All services required for these projects must be in accordance with all applicable federal, state, and local laws, statutes, ordinances, orders, rules, regulations, and policies for airport projects and shall hold all necessary consultations and conferences with personnel of any and all City, County, State, and Federal…