Summary

This is a Services Agreement (General) document for the City of Napa, California, establishing the standard contractual framework for trucking services. The City of Napa is soliciting proposals from qualified trucking service providers to transport approximately 60,000 tons of asphalt, sand, aggregate base (AB), and other aggregate materials over a three-year contract term. Proposals are due electronically by February 13, 2026, at 4:00 p.m. through the City's procurement portal at https://procurement.opengov.com/portal/cityofnapa. The City plans to award up to two multi-year agreements, with services to be performed on a task order basis with no guaranteed minimum work volume. Services will support the City's grinding, paving, and other operations requiring trucking capabilities.

The combined not-to-exceed amount for both awards is $3,000,000 over the three-year contract term. No specific small business set-asides are identified in the opportunity documentation. Compensation will be based on rates established through the proposal process, with the City paying only for services actually rendered under individual task orders. Prior to contract execution, the successful proposer(s) must provide proof of insurance, business licensing documentation, and other administrative requirements as specified in the Services Agreement. The contract structure allows for flexibility in work assignment through task orders while maintaining cost control through the established not-to-exceed ceiling.