RFP_Pricing_Table.xlsx

This is a Request for Proposal pricing table for the City of Napa's Trucking Services contract opportunity. The RFP pricing structure includes three hourly billing rate positions and three lump sum task-based line items, with pricing submissions required on an hourly basis for the position-based work and fixed costs for the defined tasks. The City anticipates requiring transportation of approximately 60,000 tons of asphalt, sand, aggregate base (AB), and other aggregate materials over a three-year contract term. Proposals are due electronically by February 13, 2026, at 4:00 p.m. through the City's procurement portal. The City plans to award up to two multi-year agreements with a combined total not-to-exceed amount of $3,000,000, with services to be performed on a task order basis and no minimum amount of work guaranteed in support of grinding, paving, and other City operations requiring trucking services.

The pricing table specifies compensation through both hourly billing rates for staffing positions and lump sum payments for defined tasks, allowing flexibility in how vendors structure their proposals. No specific small business set-asides are mandated for this procurement. The contract will be performance-based with payment contingent on actual work completed through issued task orders. The three-year initial term does not reference optional renewal periods in the pricing structure provided.