RFI log for Q and A 6-30-2023 FINAL.xlsx
XLSX spreadsheet 174 KB Posted
- Solicitation number
- 12445523R0018
- Issued by
-
Department of Agriculture Forest Service
About this file
This document contains questions and answers related to a solicitation for construction of the Cadillac-Manistee Fire Operations Center. The solicitation seeks a firm fixed-price contract to build a warehouse structure located in Wellston, Michigan for the Department of Agriculture Forest Service. Key project details include a start date before August 1, 2023, specifications for structural components, mechanical and electrical systems, interior finishes, and site work. The document provides clarification on these requirements, as well as procurement procedures and optional alternate bids that reduce the building footprint. Decommissioning of an existing fire module building is also within scope.
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Sheet1
| RFI log |
| Sol No. 12445523R0018 Cad-Man Fire Warehouse |
| No. | Inquiry | Answer | Posted Supporting Documents |
| 1 | The drawing sheets dated 30 May marked REV01 & REV02; attachments 4-11 are already contained in the drawings FINAL SUBMISSION v.02 correct? | See section L provision 452.237-71 regarding Pre-Proposal Conference | |
| 2 | I’m having some trouble finding the following sections: 013000 Administrative Requirements, For Submittal Procedures 074646 FIBER-CEMENT SIDING | Amending the TOC only. |
Section 74646 FIBER-CEMENT SIDING is no longer needed and siding requirements are under 74623 Engineered Wood Siding. Section 013000 is not needed and all admin requirements for submittals are covered in 013300 – Submittal Procedures.
If there is a specific admin requirement for submittals that the contractor cannot find in 13300 and has concerns about, please have them submit more details.
| 3 | The drawing sheets dated 30 May marked REV01 & REV02; attachments 4-11 are already contained in the drawings FINAL SUBMISSION v.02 correct? | Yes | ||
| 4 | If one compares the revised sheets marked 30 May REV01 and REV02 and the same sheets in the drawings FINAL SUBMISSION v.02 they will be identical, correct? | Yes | ||
| 5 | Attachment 11 (ATT11) C5-17 has two pages. The first is blank. Is the blank page missing information that we need or can bidders disregard the blank page? | Disregard blank page | ||
| 6 | For the price proposal section, do you want the ATT1 SOI PDF or the Excel version document submitted to you? | Either. Contractors choice | ||
| 7 | For the Factor 1 Past Performance is it agreeable to simply submit a PPQ (a User or Owner Evaluation) or CPARS evaluation? | Please do not submit a CPARS. Create a list that reflects the capabilities needed to perform this project | ||
| 8 | For factor 2 Experience are there page requirements? One wonders because the direction seems to be pretty open ended for this factor? | No requirements. No need for excessive descriptions. | ||
| 9 | For factor 2 Experience, is the short narrative only for the 3 projects submitted for past performance, or do you desire Offeror simply to describe their project history even outside of the three submitted projects with a sample of concurrent projects and other helpful information? | We require 3, anything above that is fine | ||
| 10 | For factor 3, is the Offeror bound to use the major subcontractors it proposes and their roles? Subcontractor selection is often done the very moment this proposal will be due, | Prefer the use of the sub that is spelled out. Perhaps providing possible alternates is feasible | ||
| 11 | Page 5 of the solicitation shows a project start date in roughly 1-month with duration of 07-17-2023 thru. 06-30-2024. Subcontractors are reportedly not available for work for some time through 2023 let alone to start the project in 1 month. A start date of 2 October will generate substantially more interest and greater competition among bidders. Would the Owner/User be willing to adjust the start date expectation? We feel it would be in their best interest. | List start indicative of issuance of Notice to Proceed, to facilitate beginning of submittal review and material ordering. Mobilization date is flexible based on proper submission,r eview, and approval of a proposed construction schedule. | ||
| 12 | Sheet L1-01 is a planting plan with exterior improvements, (Landscaping) but there seems to be no Specifications for such.. Please provide specifications for the planting plans or Exterior Improvements. | For some reason, specification Section 329200 Seeding and Mulching was included in the 90% Submission but not the Final Submission. This is the only section I have for Division 32 – Exterior Improvements that I received from Mary Brown, TST Landscape Architect. | 329200 SEEDING & MULCHING.pdf | |
| 13 | Where are the limits of construction for the new garage exit and entrance? Sheet C1-02 note 1 shows the Main Access Road which says, “to be constructed by others”. | Please refer to alignments on C1-02. Contractor responsible for proper tie in, including curvature, to the Main Access Road. | ||
| 14 | Sheet C1-02 note 3 shows Employee Parking is not in contract, yet the One Way Sign Left Pointing is in that area. Is the One Way Sign in contract? | One Way Sign should be considered under Optional Bid Item 9. | ||
| 15 | Are the 8’ concrete wheel stops shown on C1-02 in contract since it is in the Employee Parking area which is not in contract per Note 3? | Wheel stops shold be considered under Optional Bid Item 9. | ||
| 16 | Sheet C1-15 shows edge of Pavement meaning this is asphalt pavement including the garage exit and entrance roads. Therefore, please provide asphalt paving specification. | Disregard callout on C1-15 showing Edge of Pavement. Entrance approach is graveled. C1-15 is for septic site plan. | ||
| 17 | RFI -Section 085413 – Windows; The specified Window Pella Corp Impervia does not come in a casement window 48 ” wide. The largest they make in casement is 37.5”. The offer fixed and sliding window in that are 48” . Please let us know what you would like to do. // Pella Impervia Casements are specified 48x60, the only issue is we do not make Impervia casements over 37.5 in width. I could either do sliding impervia windows, or do a two wide casement 48x60 to make up for the difference. | The Pella windows shall be two mulled (mullion) casement units to appear as double casement | ||
| 18 | We are wanting to submit a substitution request for the Thermal Insulation section (07 2100). Dupont Thermax is spec'd, but we wanted to submit our Hunter Xci product which is a direct equal with lesser lead times, and immediate availability. Please advise on what we would need to send to you. Appreciate it! | All submittal should meet minimum requirements in Section 013300 - Submittal Procedures. In general provide enough information for thorough comparison of materials. | ||
| 19 | The design plans do not include any details for fire suppression or a fire alarm system. | There is no fire suppression system planned for this structure. Fire alarms will be stand alone and not hard wired into the construction. | ||
| 20 | Where to get power to the site? | The contractor will need to work with Consumers to establish temporary power to the site. Existing power feeds through lines art intersection of Snyder and M55. This is proposed to be extended parallel to Snyder Road to the new access. Contacts have been made with Consumers but scheduling and timing of work shall be negotiated by the general contractor. | ||
| 21 | Are the data lines considered part of the scope of electrical work? | Data lines (interior cabling) will be the responsibility of the general contractor. Data transmission lines to building responsibility of FS. | ||
| 22 | The parking area and driveway are to be constructed under other contracts. When will the parking area and driveway be constructed? | The access driveway from Snyder Road should be complete prior to start of construction for the Fire Warehouse. The parking area will not be constructed until after the building is complete. The proposed parking area may be used for staging during construction. | ||
| 23 | Does this project require prevailing wages and certified payrolls? | Yes | ||
| 24 | The statement of items has work reductions, where in the plans does it show the proposed reduced footprint? | Sheet AA1 and AA2, show the reduced footprint, and the reduction of 1 parking bay. MEPT reductions associated with this alternate are included as notes. | ||
| 25 | The garage door schedule shows only 4 doors in the base bid, however this is consistant with the alternate, explain? | This should read 6 garage doors in the base bid, and a reduction to 4 garage doors in the alternate. | ||
| 26 | Who is responsible for data/communication lines to the building? | The general contractor shall be responsible for data/communication lines within the new building. Forest Service staff will work internally to get data/communication lines to the building. | ||
| 27 | Who pays for utilities and building permits? | Contractor. See A1-01 General Note 4. | ||
| 28 | What is the Consumers notification number associated with this project? | Consumers Energy notification number for this project is: 1063230261 | ||
| 29 | Can you provide a spec on the chain -link fence for the storage area. | Chain-link Specification has been added (see attached) | 323113 Chain Link Fences and Gates.doc | |
| 30 | Please clarify: | |||
| • | Per page A2-01 top of slab elevation shows 101.5’ | |||
| • | Per page A3-01 top of slab elevation shows 100’ | Page A2-01, top of slab elevation of 101.5' is correct. | ||
| 31 | Can you also please provide an updated site plan. There are details calling for a Dumpster pad and sidewalk, however the site plan available shows neither of these. | Dumpster pad and sidewalk layout provided on sheet C1-02. | ||
| 32 | The door schedule on A6-01 seems to match Alternate Floor Plan AA1-01. I have not found a door schedule for Floor Plan A1-01. Confused. Door 102 is listed as solid core but description leads me to believe it is HM? Please clarify. | Revised Drawing A6-01 has been revised (see attached). Door 102 is a Solid Core door with tempered glass (revised). | 090403-ABL2022-0002-A626-SCHEDULES_REV03.pdf | |
| 33 | Hardware at Opening 108 has Hdwe Set #1 listed for a pair of interior doors? | Hardware at opening 108 should be Hardware Set #4. | ||
| 34 | The main entrance road is by USDA. On sheet C1- 02 it indicates employee parking NIC. Just want to make sure we are not to figure this as well. The bid form indicates OP-10 decommissioning existing fire module office – separate plan. I don’t see any of these plans included in the bid set. | Employee parking area Not In Contract. Decommissioning of Fire Module Office plans and specifications attached. | 220063_STAFFHOUSE_TABLE OF CONTENTS and SPECS.pdf *AND* 220063_01_230601_DRAWINGS.pdf | |
| 35 | In the solicitation it indicates decommission of existing fire module building. Can you please clarify what is required. | Decommissioning of Fire Module Office plans and specifications attached. | 220063_STAFFHOUSE_TABLE OF CONTENTS and SPECS.pdf *AND* 220063_01_230601_DRAWINGS.pdf | |
| 36 | Can you tell me what permits we will be required to get for this project? | The HMNF will be securing well and septic permits for this project. Other building permits as generally required by the County (building, electrical, mechanical, plumbing, etc.) will be required by the HMNF and are the responsibility of the Contractor to obtain | ||
| 37 | Also can we please get a list and contact info of the contractors and subcontractors that were in attendance at the site visit. | Has been uploaded to SAM | ||
| 38 | *We are looking to bid this project, but I do not see a specification for the acoustical ceilings. Please clarify the products required ( ceiling grid and ceiling tile ). | See attached for 095123 Acoustic Tile Ceilings specifications. | 095123 Acoustical Tile Ceilings.doc | |
| 39 | * Reference Drawing Sheet No.: P1-01 The Domestic Water sizing is not properly shown to feed the water closet minimums per code. Please advise on proper sizing per engineer. | The 1” domestic water line is properly sized for flush tank type toilets (specified for this project). The water line would be too small if we were using flush valves. The water supply to each water closet shall be ¾”. | ||
| 40 | *I'm looking for the correct wage for the drywall finisher. I do not see it listed in the wage determination schedule. | The contractor is responsible for selecting the closest fit. There are options by using carpenter or laborer (common or general) | ||
| 41 | * Is there a planholders list (GC) | No. Posted SM BUS set aside open market through SAM. There are no general contractors associated with this requirement | ||
| 42 | *The door schedule shows 4 overhead doors but drawings show 6 overhead doors. Can you confirm the missing information on the 2 doors lacking from the door schedule/are the particulars identical to the overhead doors shown on the schedule? | See answer to Q.32 & Q25 | ||
| 43 | *Can you confirm there is no asphalt paving and that it is gravel/stone paving as shown in diagram 2 on C0-01 instead? | No asphalt paving, gravel only. | ||
| 44 | *Please clarify the apparent contradiction: Schedule of Items OP-4 states cabinets include upper and base cabinets, however, sheet A4-04, in the Optional bid item 04 diagram says, “Full overlay, framed base cabinets with one adj. shelf and wire pull hardware see specs, N.I.C.” Are we to provide the base cabinets or are they N.I.C., Not In Contract? | Please remove (N.I.C.) from base cabinet callout in detail 4/A-101. Base cabinets should be considered under optional bid item 4. | ||
| 45 | *Are shades required on all windows in the fitness and conference rooms? | Shades for all windows in the fitness and conference room to be considered under Option Item 7 | ||
| 46 | *Will the Govt. entity have the well drilling permit in place for well driller or should the well driller obtain the specific permit? | Government will have well drilling permit in place. | ||
| 47 | *Shall the certified septic installer expect to apply for and obtain the septic permit? | Government will have septic permit in place. | ||
| 48 | *Is the project tax exempt for permanent real property and materials? | MI does not carry the tax exemption | ||
| 49 | *Please provide a sign schedule to go along with the optional signs as shown on A4-05. | See attached Sign Schedule drawing A4-05. | 090403-ABL2022-0002-A421-A405 INTERI0R SIGN ELEVATIONS_REV01.pdf | |
| 50 | *What is the quantity of signs needed? | See attached Sign Schedule drawing A4-05. | 090403-ABL2022-0002-A421-A405 INTERI0R SIGN ELEVATIONS_REV01.pdf | |
| 51 | *Clarify apparent contradiction: sheet A3-02 shows part of the fire cache but says, “N.I.C.”. This merely means it is an option, correct? | Fire Cache enclosure should be Option Item. Change A3-02 Fire Cache callout from N.I.C. to Optional Bid Item. | ||
| 52 | *Opening 117 is not represented on the door schedule. Please provide info. for opening 117. | Refer to revised door schedule, drawing A6-01 – base bid | ||
| 53 | *Referring to detail 2 on A5-04 it is unclear what insulation if any is to be used in the gable end 2x6 wall system. Please clarify what insulation if any to be used in that space. | No insulation at both gable end wall systems | ||
| 54 | *Please confirm the Pen cell spray foam insulation is only directed to be used in each stud cavity underneath the double top plate where it then transfers back to 6’’ batt insulation. | Closed-cell spray foam insulation only applied between garage door header and double top plate | ||
| 55 | *Please confirm the attic space only receives 14’’ of blown loose cellulose for R49 per A4-05 detail 2 and NOT closed or open cell spray foam. | The attic floor will receive 14” of blown-in loose-fill cellulose insulation only. 6” batt insulation in all exterior walls. | ||
| 56 | *Spec. 08 36 16 para. 1.7 referes to 3 yr Raynor operator warranty but the approved equal Wayne-Dalton will only supply a 2yr warranty. Is the 2yr warrant acceptable? | Wayne-Dalton can be removed from available manufacturers. Three available manufacturers still maintained. | ||
| 57 | *Spec. 08 36 16 para. 2.2 A 1. C refer to structural performance of 90mph wind loads, and unif. Pressure of 32.4psf. Door mfr. claims owner must select one or the other requirements but not both simultaneously. Please advise. | The ultimate design wind speed per ASCE 7-16 is 106mph, this equals a nominal design wind speed of 82mph. | ||
| 58 | *Spec. 08 36 16 page 170 requires a 2.0HP motor for the sectional door, however, 1/2HP is standard and more than sufficient for the product and application per the mfr. It would benefit the govt. economically to accept the mfr’s recommended motor size. Will a 1/2HP motor be acceptable? | 1/2HP motor for sectional doors is preferred by electrical. | ||
| 59 | *The pdf Schedule of Items has 2 pages, the second is duplicated with and “A” per line item. KTR is only to fill out the 1 page schedule of items for our proposal correct? | Second page is for Alternate #1, Reduced Footprint. Refer to plan sheets AA1-01 & AA2-01 for space reduction. Contractor should provide alternate bid based on calculated takeoffs. Government will select either Preferred Alternate or Alternate #1, Reduced Footprint schedule at time of award. | ||
| 60 | *Schedule of items OP-10 shows decommissioning of an existing fire module with separate plans referenced. Please provide all the details and plans, specs. so KTR can bid. Even at site visit this item(s) was not discussed nor viewed. | Decommissioning of Fire Module Office plans and specifications attached. | 220063_STAFFHOUSE_TABLE OF CONTENTS and SPECS.pdf *AND* 220063_01_230601_DRAWINGS.pdf | |
| 61 | *Please provide necessary AutoCad file(s) so a surveyor may create points/support the layout and the survey of the eventual site. | Available after award of contract. | ||
| 62 | Does the 4 in" pvc data conduit stop outside the building or go to the road? | Communications service line route not finalized, therefore, 4" pvc service entrance conduit shall be stubbed out to ~3' from outside the building. Cap and mark, slope away from building. | ||
| 63 | Do you have a specific or approved material for sealed concrete ? | Attached is specification for concrete slab sealer. | 099723 Concrete Sealer.pdf |
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