SHARSWOOD

TARGETED STOREFRONT IMPROVEMENT PROGRAM

REQUEST FOR PROPOSALS — GENERAL CONTRACTING SERVICES

BACKGROUND

Lower North Philadelphia CDC ("LNPCDC") and Better Building Group ("BBG"), with funding support from the Philadelphia Department of Commerce ("Commerce") and the Philadelphia Housing Authority ("PHA"), are seeking qualified and licensed General Contractors ("Contractor") to provide construction services for the Targeted Storefront Improvement Program ("TSIP").

LNPCDC - Owner and Contract Admin BBG - Owner’s Representative Commerce and PHA - Funding Sources SWRL - Architect

In addition to local City funding, TSIP is federally funded through the United States Department of Housing and Urban Development ("HUD") Choice Neighborhoods Initiative ("CNI") program. Therefore, all applicable federal, state, and local guidelines, policies, and procedures must be complied with in administering the program. This procurement is conducted in accordance with 2 CFR Part 200, Subpart D (Procurement Standards, §§ 200.317–200.327).

LNPCDC and BBG have allocated approximately $360,000 in City and CNI funds provided by Commerce and PHA towards construction services for the Targeted Storefront Improvement Program. Construction services are expected to include storefront rehabilitation work for a maximum of ten (10) commercial properties, potentially completed in two separate phases. For bidding purposes, assume 10 properties constructed in two sequential phases with five properties per phase.

PROGRAM OVERVIEW Key Program Parameters

Total Budget $360,000 (City and CNI Funds)

Max Per Property $30,000 (inclusive of all costs)

Properties Maximum 10 commercial properties completed in up to 2 phases

Target Area Sharswood Choice Neighborhood — Ridge Ave & Cecil B. Moore Ave corridors

Funding Authority HUD Choice Neighborhoods Initiative (CNI) via PHA & Commerce

Program Info https://lowernorthphiladelphiacdc.org/

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Per-property budget: The maximum allowable construction spend per property under this program is $30,000 (thirty thousand dollars), inclusive of all labor, materials, equipment, permits, subcontractor costs, overhead, profit, and contingency. Proposals shall be priced and scoped against this per-property cap. Where a property's existing conditions require a scope that cannot reasonably be delivered within the $30,000 cap, the Contractor shall flag the property in writing and propose a reduced scope that fits within the cap, rather than exceeding it.

The primary target area for the program is the Sharswood Choice Neighborhood target area defined as North College Avenue to the south, Montgomery Avenue to the north, 19th Street to the east, and 27th Street to the west. Priority consideration will be given to businesses located along the commercial corridors of Ridge Avenue and Cecil B. Moore Avenue within the target area.

SCOPE OF SERVICES

The selected General Contractor shall furnish all labor, supervision, materials, equipment, permits, coordination, and related services necessary to complete all storefront rehabilitation work in accordance with approved construction documents and applicable codes.

Construction work may include, but is not limited to:

• Storefront demolition and removal

• Masonry and façade repairs

• Exterior framing and carpentry

• Doors, windows, and glazing

• Metal and ornamental work

• Exterior lighting and electrical work

• Signage installation

• Painting and finishes

• Waterproofing and sealing

• Accessibility and code compliance improvements

• Limited structural stabilization and repairs

• Temporary protection, signage, site safety measures, and daily cleanup

WE ARE SEEKING PROFESSIONAL SERVICES FOR THE FOLLOWING TASKS

1. Construction Services

The Contractor shall complete construction work in accordance with approved permit drawings, specifications, and all applicable City, State, Federal, HUD, OSHA, and Philadelphia L&I requirements.

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The Contractor shall:

• Provide all required labor, supervision, tools, materials, and equipment

• Maintain a safe, clean, and secure work site at all times

• Maintain business operations, pedestrian access, and public right-of-ways throughout construction to the greatest extent practicable. Temporary closures or access restrictions shall be limited to those necessary to safely perform the work. Identify all planned closures and access restrictions as milestones within the project schedule and provide a written safety and execution plan to BBG and affected businesses with a minimum of two (2) weeks advance notice prior to implementation

• Maintain construction schedules

• Coordinate inspections and required permits

• Coordinate with business owners to minimize disruption

• Promptly address deficiencies identified during inspections

2. Cost Proposal

The responsive Contractor shall submit:

• A detailed cost proposal priced against the $30,000 per-property maximum

• Schedule of values per property

• Unit pricing where applicable

• Hourly rates for additional work

• Proposed project schedule

Construction work will be awarded on a grouped package basis at the discretion of LNPCDC and BBG. LNPCDC reserves the right to increase, decrease, or eliminate properties from the program based on funding availability, owner participation, or project feasibility.

3. Permits and Code Compliance

The Contractor shall comply with all applicable:

• Philadelphia L&I requirements

• OSHA standards

• HUD requirements

• Historic preservation requirements where applicable

The Contractor shall respond promptly to permit comments, inspection issues, and code compliance matters.

4. Coordination with BBG

The Contractor shall coordinate with BBG regarding:

• Construction clarifications

• Shop drawings and submittals

• Requests for Information (RFIs)

• Proposed substitutions

• Field conditions

• Change order requests

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Contractors shall primarily coordinate with BBG on all design, construction, coordination, and contract related matters. Limited communication may be required with LNPCDC, SWRL, and participating property owners throughout the duration of the project.

Deviations from approved plans shall not be permitted without written authorization from LNPCDC and BBG.

Additional work or change orders may not proceed without prior written approval from the appropriate project representatives (LNPCDC, BBG, PHA, and Commerce), as applicable.

5. Construction Inspections

The Contractor shall participate in construction progress inspections with representatives from LNPCDC and BBG.

The Contractor shall promptly correct any identified deficiencies or non-conforming work.

6. Final Inspection

Upon substantial completion, the Contractor shall participate in a final inspection with LNPCDC, BBG, Commerce, PHA, SWRL, and the property owner. A punch list may be issued and must be completed prior to final payment.

7. Payment

The Contractor shall submit:

• Detailed invoices

• Schedule of values

• Lien waivers

• Supporting documentation for completed work

Payment schedules will be established through the final negotiated construction agreement.

8. Warranty

The Contractor shall guarantee all workmanship and installed materials for a minimum period of twelve (12) months from final acceptance. The Contractor shall promptly address warranty issues identified by LNPCDC, BBG, or the property owner.

9. Schedule and Project Management

The Contractor shall:

• Maintain project schedules

• Coordinate subcontractors

• Attend project meetings

• Provide regular progress updates as requested

• Coordinate site logistics and sequencing

Failure to maintain adequate progress may constitute grounds for termination or reassignment of work.

10. Meetings

The Contractor shall attend:

• Pre-construction meetings

• Weekly progress meetings

• Site walkthroughs

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• Coordination meetings with property owners and stakeholders

• Final inspections

The Contractor may also be required to participate in meetings related to environmental reviews, historic preservation, or lead-safe work practices.

INSURANCE REQUIREMENTS

The selected Contractor shall maintain, at its sole cost and expense, the following minimum insurance coverage for the duration of the project and shall provide certificates of insurance to LNPCDC and BBG prior to mobilization:

Coverage Type Minimum Limits Required

Commercial General Liability $1,000,000 per occurrence / $2,000,000 general aggregate

Automobile Liability $1,000,000 combined single limit

Workers' Compensation Statutory limits (Commonwealth of Pennsylvania)

Employer's Liability $1,000,000 per accident / $1,000,000 disease per employee / $1,000,000 disease policy limit

LNPCDC, BBG, PHA, and the City of Philadelphia shall be named as additional insureds on the Commercial General Liability, Automobile Liability, and Umbrella/Excess Liability policies on a primary and non-contributory basis. All policies shall include a waiver of subrogation in favor of the additional insureds. Certificates shall include thirty

(30) days' written notice of cancellation or material change.

REQUIRED INFORMATION

Proposals submitted to LNPCDC and BBG shall include:

1. Description of similar storefront, façade, or commercial rehabilitation projects completed by the firm.

2. Qualifications and experience of personnel assigned to the project.

3. Current contractor licenses and insurance certificates evidencing the limits specified in the Insurance Requirements section.

4. References from comparable projects.

5. Proposed construction management approach and schedule.

6. Cost proposal priced against the $30,000 per-property maximum, including schedule of values and hourly rates for additional work.

Contractors are responsible for visiting the project sites and becoming familiar with existing conditions prior to submitting a proposal. Failure to inspect site conditions shall not relieve the Contractor of responsibility for properly completing the work.

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CONTRACTOR SELECTION

The following criteria will be used in selecting Contractors:

# Evaluation Criterion

1 Qualifications and relevant project experience

2 Ability to complete work in a timely and cost-conscious manner

3 Experience with occupied commercial properties

4 Capacity and staffing availability

5 References and past performance

6 Cost proposal

7 Possession of all required licenses and insurance at time of submission and throughout project duration

LNPCDC and BBG will conduct interviews prior to final selection.

MILESTONE SCHEDULE

KEY DATES DETAILS

Pre-Bid Meeting Monday, August 3rd at 10:00 AM — 2201 Ridge Ave, Philadelphia, PA 19121 (Mandatory, On-Site)

Questions Deadline Friday, August 7th at 5:00 PM — Submit via "Ask a Question" in PennBid

Proposals Due Friday, August 21st at 5:00 PM — Submit electronically through PennBid

Contract Award *Friday, September 11th

*Proposed dates are tentative and subject to change.

There will be a mandatory, on-site pre-bid meeting for all interested Contractors at 10:00 AM on Monday, August 3rd. The meeting will begin at 2201 Ridge Ave, Philadelphia, PA 19121.

The deadline for question submission will be 5:00 PM on Friday, August 7th. Questions must be submitted through the "Ask a Question" feature in PennBid.

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Final proposals shall be submitted electronically through PennBid no later than 5:00 PM on Friday, August 21st.

An example storefront elevation is included with this solicitation for reference. Design elevations for the remaining storefronts will be issued exclusively during the mandatory pre-bid walkthrough. Bidders shall incorporate the provided design elevations into their proposals for the purpose of developing an accurate understanding of the project, preparing complete and accurate pricing, and defining the proposed scope of work.

For additional information, all inquiries must be submitted through PennBid.

PLEASE NOTE

• All costs associated with proposal preparation are the responsibility of the applicant.

• This Request for Proposals is not subject to the competitive sealed bidding process and contracts will not necessarily be awarded to the lowest bidder.

• LNPCDC, BBG, Commerce, and PHA reserve the right to reject any or all proposals, modify the project scope or selection process, and/or procure services by other means.

• LNPCDC and BBG reserve the right to reject any proposed subcontractor, material substitution, or construction method deemed unsuitable for the program.

• Submission of a proposal constitutes acceptance of all provisions contained within this RFP.

• The successful bidder shall be responsible for a nominal percentage fee charged by PennBid.

Sharswood Targeted Storefront Improvement Program | Philadelphia, PA

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