Image API

The Agency for Persons with Disabilities (APD) in Leon County, Florida, is seeking to renew its subscription to Axiom Pro, an electronic document management system utilized by the Division of Budget and Planning and the Office of Human Resources. The procurement is a single-source contract with Image API LLC for a Software as a Service (SaaS) subscription covering three catalogs, with a subscription period from July 1, 2025, through June 30, 2026. The contract includes conversion and upload services, specifically focused on file archive storage with a United Nations Standard Products and Services Code (UNSPSC) of 78131602. The key deliverable is the continued use of an electronic document management system that allows for comprehensive scanning and archiving of agency documentation. The procurement is being handled by Alexis Capps, the agency's procurement officer, with a Notice of Intended Decision already issued. The due date for the contract opportunity is June 30, 2025, and potential vendors have specific protest procedures outlined in the procurement documentation.

Image API LLC is identified as the sole source provider for this contract, being described as the only local provider capable of picking up documentation for scanning into the electronic document management system. No specific set-aside designations or restrictions for disadvantaged enterprises are mentioned in the provided documentation. The anticipated contract value is $82,552.34, covering the full year of service from July 1, 2025, through June 30, 2026. The existing Axiom Pro system is currently in use by the Division of Budget and Planning and the Office of Human Resources, suggesting that this renewal will maintain the current technological infrastructure. The contract has been approved by multiple agency executives, including the Deputy Director of Budget, Planning, and Information Technology, and the Office Manager of the Bureau of Budget and Planning, indicating internal support for the procurement. No competitive bidding process is apparent, as this is described as a single-source contract with a specific, identified vendor.