Internet Archive

The State of Utah, through the Division of Purchasing and the Department of Government Operations, is seeking to award a sole source contract to Internet Archive for web archiving services for the Utah Division of Archives and Records Service. The procurement will utilize Archive-It, a specialized web application that enables acquisition, management, description, and access to archived web resources. The service includes comprehensive features such as text search capabilities, data hosting and storage at Internet Archive's data center, primary and backup data copies, data download functionality, and 24/7 online availability. Deliverables include production application training, help documentation, an online user manual, and technical support. The contract term is set for five years, from January 1, 2026, through December 31, 2030, with a data budget allocation not exceeding 1.25 terabytes. The notice was posted on November 20, 2025, with responses due by November 28, 2025, during which time other vendors may contest the sole source determination by submitting documentation demonstrating alternative competing sources.

The procurement is structured as a sole source contract with no specific set-aside designations or restrictions on organizational respondents. Internet Archive is the only identified vendor capable of meeting the state's requirements, based on its unique architecture and service model designed for long-term digital curation, data preservation standards, and government data privacy and security mandates. The contract value is estimated at $75,000, with an annual subscription cost of $15,000. No incumbent vendor is referenced, and the state conducted extensive market research confirming that while other web archiving initiatives exist in the United States, most are custom-built solutions for large institutions and not commercially available as off-the-shelf services for government agencies. Invoices will be submitted electronically to Valerie Jacobson at the Department of Administrative Services, Division of Archives and Records Service, for approval and processing in accordance with the State of Utah Standard Information Technology Terms and Conditions.