Image API Axiom Pro

The Agency for Persons with Disabilities (APD) in Leon County, Florida, is seeking to renew its subscription to the Axiom Pro electronic document management system through a single-source procurement with Image API LLC. The contract covers document management services, specifically focusing on conversion and upload services for voucher paper processing and a Software as a Service (SaaS) solution to support digital document storage and retrieval. The procurement is targeted at supporting the Division of Budget and Planning and the Office of Human Resources, with a subscription period from July 1, 2025, through June 30, 2026. The solicitation was posted on May 28, 2025, with the last day for receipt of information set as June 4, 2025, and the final proposal due date established for July 11, 2025. The procurement requires vendors to demonstrate capability in electronic document management, with a specific focus on local scanning and digital documentation services. Image API LLC is identified as the sole local provider capable of meeting the agency's specific document management requirements.

The procurement appears to be restricted to Image API LLC as a single-source provider, with no explicit mentions of set-aside designations or disadvantaged enterprise opportunities. The existing technological infrastructure involves the Axiom Pro SaaS solution, which is currently utilized across multiple APD departments and requires seamless integration of document conversion and storage services. The estimated contract value is $82,552.34, covering three Axiom Pro SaaS subscription catalogs for the upcoming fiscal year. The agency has secured internal approvals from multiple officials, including the Deputy Director, Office Manager, Senior Attorney, Assistant Director, Bureau Chiefs, and Procurement Officer. Prospective vendors are invited to provide information about their ability to supply the described services, though the document suggests a strong preference for the incumbent vendor. The procurement process reserves the right for APD to confirm the single-source nature of the acquisition, indicating potential flexibility in vendor selection if alternative providers can demonstrate comparable capabilities.