NIGP 97535: Equipment with Operator, Rental or Lease

NIGP 97535 Equipment With Operator, Rental Or Lease, an Item code, covers heavy construction equipment, landfill machinery, lift equipment, and specialized vehicles provided with qualified operators on rental or lease terms—the scope state and local governments are actively soliciting as of October 2026. Recent opportunities reflect demand for cold-planers with operators, tractor dozers and compactors for landfill operations, aerial lifts and earthmoving equipment for municipal public works, asphalt pavers for highway districts, and emergency response vehicles, typically through ITB, RFP, or RFQ notices with response windows of three to eight weeks. Issuing bodies include state transportation departments, county highway and waste management operations, city public works and utilities departments, regional transit authorities, and special-purpose districts; repeat buyers in the dataset include the Kentucky Transportation Cabinet (District 10 and District 12 equipment rental with operators solicitations in July 2026), the Texas Department of Transportation (TxDOT), the County of Sacramento (Kiefer Landfill equipment lease), and municipal governments in Fort Worth, Atlanta, and Charlotte. Contract structures vary between short-term rental agreements with 24-hour delivery requirements, multiyear master agreements with hourly rate pricing and guaranteed minimums, and lease-to-purchase arrangements; performance standards commonly include response-time penalties (1% daily deductions or fixed fees for delays), equipment availability guarantees (95% threshold cited in Sacramento landfill compactor lease), and comprehensive insurance and bonding.

Geographic activity in the dataset centers on Texas (TxDOT districts in Lufkin and Fort Worth, Harris County), Kentucky (state highway cabinet districts 10 and 12), California (Sacramento County, Orange County Transportation Authority), and Georgia (City of Atlanta); Illinois activity clusters around specialized equipment (Chicago's sole-source procurements for CNC training machines and paint gun cleaning services rentals) rather than traditional heavy equipment. Sourcewell, a Minnesota cooperative purchasing vehicle, posted a call for portable construction equipment with accessories and attachments (due October 8, 2026) intended to serve multiple state and local participating entities across jurisdictions. Representative recent opportunities include the County of Sacramento's August 2026 RFP for three-year and four-year full-service operating leases of tractor dozers and a landfill compactor at Kiefer Landfill with detailed technical specifications, 95% equipment availability requirements, 24-hour parts delivery obligations, and telematics-enabled fleet management; the City of Fort Worth's September 2026 RFP for on-demand equipment rental including aerial lifts, forklifts, and earthmoving equipment with a mandatory 30% small business participation goal and best-value scoring; the Kentucky Transportation Cabinet's July 2026 ITBs for equipment rental with operators supporting District 10 (federal funding, zero DBE goal) and District 12 (state-funded, reciprocal preference for Kentucky residents, 20% preference for Kentucky Correctional Industries), both with one-day delivery requirements and hourly rate pricing; and the City of Atlanta's July 2026 IFB for rental and lease-to-purchase of fleet and off-road equipment with multiple award authority. Set-asides and preferences appear inconsistently—small business participation requirements in Fort Worth and Charlotte, disadvantaged business enterprise goals in federal-funded TxDOT work, and state resident preferences in Kentucky. Contracts typically require $1 to $2 million general liability insurance, workers' compensation, and automobile liability coverage.