STATE Equipment Rental Offset Drill w/operator D12

The Kentucky Transportation Cabinet, Division of Purchases, is issuing a Request for Bid (RFB) for a master agreement contract to furnish equipment rental services for offset drilling operations on behalf of District 12. The procurement seeks two modified rotary drills (truck or track mounted) with 130+ horsepower motors and 16,000 lbs pulldown pressure, each capable of drilling 7- to 10-inch diameter holes in soil and rock for railroad rail installation up to 39 feet in length, with operators capable of drilling 800 feet of railroad steel per 8-hour workday. The contract encompasses 13 line items including offset drilling services with vendor-supplied or department-supplied railroad steel (16,000 and 1,000 linear feet respectively), cribbing installation (15,000 square feet), excavation and backfill operations (3,000 cubic yards), geotextile fabric installation (4,000 square feet), cyclopean riprap placement (500 tons for 0-12 foot embankments and 300 tons for 13-30 foot embankments), excavation for riprap, guardrail removal (1,500 linear feet), bucket truck services (20 hours), and traffic control (500 hours). The evaluation criteria consists of best value scoring with 95 points allocated to price (lowest bidder receives maximum points) and 5 points allocated to response time (vendors must guarantee a specific response time in calendar days). Critical deadlines include April 1, 2026 at 1:30 PM for written questions with responses posted by April 8, 2026; the original bid due date of April 15, 2026 has been extended to April 22, 2026 at 1:30 PM Eastern Time; the tentative award date is April 27, 2026. All bids must be submitted electronically through the Kentucky Vendor Self Service system at https://vss.ky.gov, with vendors required to register 24-48 hours prior to submission. The contract runs from award through April 30, 2027, with four optional one-year renewal periods available with written approval of both vendor and KYTC Division of Purchases.

Kentucky resident bidders receive reciprocal preferences as defined in KRS 45.A.494 and must submit resident bidder affidavits; qualified bidders and the Department of Corrections Division of Prison Industries also receive additional preferences. All vendors must submit completed bid information along with required affidavits addressing campaign finance compliance, resident bidder status, contractor employee verification, AI disclosure, and proof of recycled content certification where applicable; foreign entities must provide a certificate of authority. Vendors must maintain commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability insurance of $1,000,000 combined single limit if vehicles are used, and Kentucky Workers' Compensation Insurance if applicable, with a Certificate of Insurance required at bid submission. Pricing is established as firm for the first twelve months with no price increases permitted during this period; price increases thereafter require documented justification of industry-wide price changes with thirty days' notice, while price decreases must be implemented immediately. Vendors will incur a 1 percent daily deduction from invoices for each day work is not completed within the contracted completion date, and the Department will withhold 10 percent of vendor invoices pending completion of final inspection with penalties of $250 per calendar day assessed for incomplete corrective work after 30 calendar days. The specific budget range or contract award value is not disclosed in the solicitation documents provided.