STATE Equipment Rental Offset Drill w/operator D12

The Kentucky Transportation Cabinet Division of Purchases, on behalf of District 12, issued a Request for Bid (RFB) for a master agreement contract for state equipment rental services specializing in offset drill operations with operators. The procurement seeks two modified rotary drills (truck or track mounted) capable of drilling 7" to 10" diameter holes in soil and rock to install railroad rails up to 39 feet in length, along with ancillary services including cribbing installation, excavation and backfill, geotextile fabric installation, cyclopean riprap placement, guardrail removal, bucket truck services with operators, and traffic control. The contract encompasses 13 line items with specific estimated quantities, including 16,000 linear feet of offset drill work with vendor-provided railroad steel, 1,000 linear feet with department-provided railroad steel, 15,000 square feet of vendor-provided cribbing, 3,000 cubic yards of excavation and backfill, 4,000 square feet of geotextile fabric, varying tonnages of cyclopean riprap, 1,500 linear feet of guardrail removal, 20 hours of bucket truck service, and 500 hours of traffic control. Vendors must submit electronic bids through the Kentucky Vendor Self Service (VSS) eProcurement system by April 16, 2026 at 1:30 PM Eastern Time, with an anticipated award date of April 27, 2026. The initial contract period runs from award through April 30, 2027, with four optional one-year renewal periods available. Award will be determined using a best value ranking approach allocating 95 points to price (lowest bidder receives maximum score) and 5 points for response time (guaranteed calendar days following receipt of delivery order). All work must comply with Kentucky Standard Specifications for Road and Bridge Construction, MUTCD standards, and applicable safety regulations, with failure to meet contracted completion dates resulting in a 1% daily deduction from invoices.

Kentucky resident bidders are eligible for reciprocal preference, and qualified bidders including Kentucky Industries for the Blind and nonprofit agencies serving individuals with severe disabilities receive a 15% preference. Vendors must register with the Commonwealth eProcurement System and submit required affidavits addressing campaign finance compliance, resident bidder status if claimed, illegal immigrant employment prohibition, and AI usage disclosure prior to award. Required insurance includes Commercial General Liability with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability Insurance ($1,000,000 combined single limit), and Kentucky Workers Compensation Insurance, with Certificates of Insurance required before award. The master agreement establishes firm pricing for the first 12 months with price adjustments permitted thereafter only when justified by industry-wide changes and approved by the KYTC Division of Purchases. All bids remain valid for a minimum of 90 calendar days after closing, and the Commonwealth reserves the right to cancel the solicitation, reject all bids, and extend the contract up to 90 additional days upon mutual written approval. Specific budget or award values are not identified in the procurement documents; pricing will be determined through competitive bidding.