1130-18-R-NBID-00015

The State of Mississippi, through the Department of Finance and Administration's Office of Purchasing and Travel, is soliciting a nonexclusive, negotiated contract for copiers (purchase and rental) for state agencies and governing authorities. The procurement seeks manufacturers to provide copiers and associated accessories and supplies, with strict limitations including maximum equipment cost of $50,000 and speed restrictions of 110 copies per minute. Manufacturers must submit comprehensive proposals detailing product specifications, including brand, model, copies per minute, purchase price, rental rates, accessories, supplies, and maintenance costs. The proposal submission deadline is February 15, 2018, with the contract term spanning May 1, 2018, to April 30, 2019. Vendors are required to provide competitive pricing compared to GSA, other states, and commercial customers, with pricing to remain firm for 12 months. Mandatory submission requirements include a comprehensive dealer list, detailed product literature, current sales data, and compliance with the Mississippi Employment Protection Act and E-Verify requirements. Evaluation will focus on competitive pricing, product specifications, and overall compliance with the state's detailed proposal format and guidelines.

The contract opportunity does not explicitly specify set-aside designations, but does include a dealer list that identifies minority vendor status, suggesting potential opportunities for disadvantaged enterprises. Vendors must demonstrate a minimum of $25,000 in sales activity over two consecutive years to maintain the contract. For rental contracts exceeding $250,000 involving networked configurations, additional approval from Information Technology Services (ITS) is required. While specific award values are not explicitly stated, the contract allows state agencies and governing authorities to purchase and/or rent copiers at or below the proposed contract prices. Vendors are responsible for all freight and shipping costs, which must be F.O.B. Destination. The state reserves the right to award contracts to all manufacturers submitting compliant proposals with competitive pricing, effectively creating a multiple-award contract structure. Trade-ins are permitted for rental contracts, with credit to be applied upfront rather than distributed across the contract term.