RFQ 10211159 - Canon Oce VarioPrint Maintenance

The California Department of Water Resources (DWR) has issued Request for Quote (RFQ) #10211159 for Canon Oce VarioPrint Digital Press Maintenance Services, targeting jurisdictions in Sacramento County and San Diego City. The procurement seeks a contractor to provide comprehensive maintenance services for a digital press located at DWR's Business Information Branch in Sacramento. Specific service requirements include three preventative maintenance visits annually, coverage of all manufacturer-approved parts, labor, travel, and consumables like toner and fuser oil. Technicians must possess current manufacturer certification, and the maintenance contract will span from August 1, 2025, through July 31, 2027, with a potential one-year extension option. The RFQ response is due by July 15, 2025, at 3:00 p.m. PT, and bidders must complete a detailed cost worksheet specifying pricing for supplies, software licenses, and maintenance based on anticipated monthly click volumes. Evaluation will prioritize lowest cost, with potential preferences given to small business and Disabled Veteran Business Enterprise (DVBE) participants.

The RFQ includes provisions for optional small business and DVBE participation, encouraging minority and disadvantaged business engagement. Contractors must submit various administrative certifications, including drug-free workplace verification, civil rights compliance documentation, and generative AI disclosure. The total anticipated contract budget is not to exceed $200,000, providing a clear financial boundary for potential bidders. While no incumbent vendor is specified, the procurement requires careful integration with existing DWR technological infrastructure. Prospective vendors must demonstrate comprehensive understanding of Canon Oce VarioPrint Digital Press maintenance protocols and possess current manufacturer certifications. The state reserves the right to apply preference points for small business and DVBE participants, potentially influencing award decisions beyond pure cost considerations.