1130-17-R-NBID-00012

The State of Mississippi Department of Finance and Administration Office of Purchasing, Travel and Fleet Management has issued a state contract for copiers, effective from May 1, 2017, through April 30, 2018. This non-exclusive contract covers the purchase and rental of copiers with speeds up to 110 CPM, available to all state agencies, boards, commissions, departments, institutions, counties, municipalities, school districts, and other political subdivisions within Mississippi. The procurement specifically excludes computer printers and establishes maximum pricing guidelines that cannot be exceeded, with the state benefiting from any general market price declines during the contract term. Agencies making purchases over $50,000 are encouraged to obtain competitive quotes from the authorized dealers list. The contract requires vendors to deliver products F.O.B. Destination, Freight Prepaid, and payment will be made only upon receipt of properly certified invoices. The original bid solicitation was posted on January 2, 2017, with a response deadline of February 15, 2017, for the procurement reference number 1130-17-R-NBID-00012.

The contract does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendors are required to comply with E-Verify requirements and implement hard drive security measures when returning equipment. While specific award values are not detailed in the available documents, the contract includes provisions for individual agencies to negotiate specific rental terms and pricing through Exhibit A of individual agreements. The contract template indicates that Mississippi agencies are tax-exempt and will process payments electronically within 45 days of invoice receipt. The contract includes comprehensive terms and conditions covering indemnification, assignment, and cancellation clauses, with a clear order of precedence established between the main Agreement, Proposal Format and Guidelines, and the Contractor's Proposal. The contract appears to be structured to provide flexibility for various government entities while maintaining standardized procurement protocols.