Mail Pre-Sort Services

Volusia County, Florida is seeking a contractor to provide mail pre-sort services for its county mailroom located at 123 West Indiana Avenue in DeLand. The selected vendor will be responsible for picking up an average of 32,000 mail pieces monthly, Monday through Friday between 3:00 PM and 5:00 PM, and performing comprehensive mail processing services. Specific requirements include presortation of mail into zip code sequences (five-digit, three-digit, AADC, and mixed AADC classifications), processing mail through OCR barcode equipment, metering mail at appropriate rates, and delivering presorted mail to the United States Postal Service (USPS) on the same business day. Evaluation criteria will focus on the percentage discount off gross postage rates, total postage savings per mail piece, contractor fees, and compliance with established schedules. The solicitation was posted on November 18, 2025, with proposals due by December 17, 2025. The contractor must demonstrate expertise in automated and manual mail sorting, bundling, and barcode creation, with the ability to process all county mail locally without external drop shipments.

The procurement does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Contractors must complete a Prime/Subcontractor Form that identifies all proposed subcontractors and their work allocations, with the total percentage of work across all contractors required to equal 100 percent. Insurance requirements are stringent, mandating Workers Compensation coverage, Commercial General Liability coverage with $1,000,000 per occurrence and $2,000,000 general aggregate limits, and Auto Liability coverage with a $300,000 combined single limit. While specific budget ranges are not detailed, the pricing structure allows for evaluation based on postage discounts and service fees, with the contractor expected to pass a percentage of USPS savings to Volusia County. The contractor will receive no direct cost from the county for presort services and must provide monthly invoices detailing mail volume, qualification levels, additional postage, transaction fees, and net savings calculations.