Video Production, Live Streaming and Broadcast Services - Qualified Suppliers List

The County of Rockland, New York, is seeking to establish a Qualified Supplier List (QSL) for professional video production, live streaming, broadcast services, podcast production, and editing on an as-needed basis. The procurement, identified as RFP-RC-2026-005, will support the Economic Development Department and County Executive's Office in creating promotional content, informational videos, podcast production, and live and recorded broadcasting of public events and press conferences. Potential vendors must demonstrate a minimum of five years of experience in video production, live streaming, and broadcast services, and provide five references, including at least two from government clients. The evaluation criteria are comprehensive, with 200 points allocated to demonstrated ability to meet the scope of work and technical capability, 150 points for staff qualifications and expertise, 150 points for performance references, and 300 points for cost. A virtual pre-proposal meeting will be held on January 27, 2026, at 10:00 a.m. via Microsoft Teams, with a deadline for written questions on January 30, 2026, at 4:00 p.m. Proposals must be submitted electronically through the Bonfire Portal by 3:00 p.m. on February 19, 2026.

The County encourages submissions from Minority- and Women-Owned Business Enterprises (M/WBE) and Disadvantaged Business Enterprises (DBE), demonstrating a commitment to diverse vendor participation. Offerors must provide proof of workers' compensation and disability benefits insurance, along with a Certificate of Liability Insurance naming the County as an additional insured, with minimum limits of $1,000,000 per occurrence for general liability and professional liability. The resulting contract will be for one year with four optional one-year renewal periods, and the County reserves the right to award multiple vendors to the QSL, selecting firms based on availability, expertise, past performance, or project-specific needs. Vendors must complete comprehensive disclosure statements, including non-collusion affidavits, political contribution disclosures, and certifications related to MacBride Principles, Iran Divestment Act, and Boycott, Divest and Sanctions (BDS). While specific award values are not explicitly stated, the procurement allows for flexible, on-demand service engagement across various video production and broadcasting needs, suggesting a potentially significant contract value depending on the County's annual requirements.