Video Production and Audio Visual Equipment
Closed State & local contract opportunity
- Solicitation number
- 007-RW-0825
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 20468 Peripherals, Miscellaneous: Joy Sticks, Graphic Digitizers, Light Pens, Mice, Pen Pads, Trackballs, Secure I.d. Access Cards, Headsets And Microphones, Etc.
- 80339 Microphones And Related Equipment (Not Wireless Systems): Chestsets, Earphones, Handsets, Headphones, Etc.
- 80340 Microphones And Related Equipment (Wireless Systems): Chestsets, Earphones, Handsets, Headphones, Etc.
- 84014 Audio Equipment And Accessories, Television (Microphones, Mixers, And Amplifiers)
- 84070 Video Camera-Recorders, Accessories And Parts (Portable Type)
- 84076 Video Projectors, Accessories And Parts
- UNSPSC codes
- 43201555 PC radio tuners
- 52161514 Headphones
- 52161551 Wireless microphone and instrument amplification system
- 43201617 Card cages
- 43201815 Peripheral component microchannel interconnect architecture reader and writer drives
- 43211707 Light stylus
- 43211713 Touch pads
- 52161554 Earphone
- 43191638 Headset with microphone
- 43201407 Peripheral controller cards
Show all 30
- 43201554 Personal computer television PC TV tuners
- 43211708 Computer mouse
- 43211724 Computer peripheral kit
- 43211727 Magnetic ink character recognition MICR device
- 43211728 Smart card dummy terminal
- 43211801 Computer data input device covers
- 43211806 Keyboard wrist rest
- 43211807 Mouse wrist rest
- 52161611 Microphone stand
- 45121515 Hand held camcorders or video cameras
- 43201538 Central processing unit coolers
- 43211705 Game pads or joy sticks
- 43211709 Pressure stylus
- 43211712 Graphics tablets
- 43211726 Digital pen
- 43211729 Optical mark reader
- 43211802 Mouse pads
- 45121520 Web cameras
- 52161520 Microphones
- 45111616 Video projectors
- Points of contact
-
- Alison Johnson alison.johnson@polk-fl.net
- Elizabeth Satterwhite elizabeth.satterwhite@polk-fl.net
- Robert Woods robert.woods@polk-fl.net (863) 534-0576
Updated .
About this opportunity
The School Board of Polk County, Florida issued Invitation to Bid (ITB) Number 007-RW-0825 for Video Production and Audio-Visual Equipment, seeking to establish a one-year contract to procure equipment for individual school needs and capital outlay projects. The procurement covers 18 specific equipment categories including camcorders, digital cameras, headphones, headsets, interactive whiteboards, microphones, projectors, TV stands, and wall mounts, with strict requirements for approved brands and models and no substitutions permitted. The bid was released on July 17, 2024, with electronic submissions due by August 6, 2024, at 3:00 PM, and the contract period scheduled from September 4, 2024, to July 31, 2025. Delivery requirements include both individual school locations throughout Polk County and a single warehouse location. Bidders must provide comprehensive documentation including warranty information, equipment repair details, and compliance with state and federal regulations such as E-Verify and anti-discrimination policies.
Multiple vendors were awarded contracts for different bid items, including AVI-SPL, LLC, B & H Foto & Electronics Corp, Bluum USA, Inc., CDW Government LLC, Howard Technology Solutions, Pyramid School Products, Romeo Music, and Smiley's Audio-Visual, Inc. The procurement does not explicitly mention set-aside designations for disadvantaged enterprises, though the bid includes a Florida Preference provision that allows for pricing adjustments for vendors with principal places of business outside Florida. The bid tabulation document indicates pricing variations across vendors and product categories, with some items having multiple competitive bids and others having limited submissions. While specific total contract value is not disclosed, the comprehensive nature of the bid suggests a significant investment in audio-visual technology for Polk County schools. The School Board reserved the right to reject any or all bids, waive informalities, and make awards on a composite or line-item basis, providing flexibility in the procurement process.
Opportunity text
The purpose of this bid is to create a 1-year contract for the procurement of video production and audio-visual equipment for individual school needs and various capital outlay projects. Delivery of items ordered for individual schools will require delivery to school locations throughout Polk County. Items ordered for capital outlay projects will be delivered to a single warehouse location.
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