AV-BID-007-RW-0825.pdf
PDF 156 KB Posted
- Attached to
- Video Production and Audio Visual Equipment
- Solicitation number
- 007-RW-0825
- Issued by
- Polk County, Florida
About this file
This is a bid tabulation document for Invitation to Bid (ITB) Number 007-RW-0825 issued by the School Board of Polk County, Florida, for Video Production and Audio-Visual Equipment. The procurement establishes a one-year contract running from September 4, 2024, to July 31, 2025, to supply equipment for individual school needs and capital outlay projects throughout Polk County. The bid covers 18 distinct equipment categories including camcorders, digital cameras, headsets, headphones, interactive whiteboards, microphones, projectors, TV stands, and wall mounts, with specifications limited to approved brands and models with no substitutions permitted. The solicitation was released on July 17, 2024, with bids due electronically by August 6, 2024, at 3:00 PM. Delivery requirements include distribution to individual school locations throughout Polk County as well as a single warehouse location for capital outlay project items. Awards were made on a line-item basis to multiple vendors rather than a single contractor.
The bid tabulation reflects competitive pricing across multiple qualified vendors, with awards distributed among AVI-SPL LLC, B & H Foto & Electronics Corp, Bluum USA Inc., CDW Government LLC, Howard Industries, Pyramid School Products, Romeo Music, and Samiley's Audio-Visual Inc. Pricing varies substantially across vendors and product categories, with some items receiving multiple bids while others had limited submissions or no bids. The document indicates specific quote expiration dates, such as August 24, 2024, for certain vendors. The procurement includes a Florida Preference provision pursuant to Florida Statute 287.084, which allows for pricing adjustments to bids from vendors with principal places of business outside Florida. Bidders were required to submit documentation regarding warranty information, equipment repair capabilities, and compliance with state and federal regulations including E-Verify and anti-discrimination policies. The School Board reserved the right to reject any or all bids and waive informalities in the procurement process.
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Bid File #007-RW-0825
Name: Video Production and Audio Visual Equipment
Bid Opens: August 6, 2024 @ 3:00 PM
Page 1 of 8 Pages
Starts: September 4, 2024 Ends: July 31, 2025
***AWARDED VENDOR*** (1) (2) (3)
***NO AWARD*** 7015361 7014791 7017232
PURCHASING Camcorder Camera Headsets, 3.5MM Plug
DEPARTMENT Digital Desktop
VENDORS Panasonic AG-CX10P Avermedia F17-8M Avid AE-35
ADORAMA, INC. $1,910.54 $494.29 NB
A/S A/S
NY
AVI-SP LLC NB $466.69 NB
A/S
FL
B & H FOTO & ELECTRONICS $1,799.99 $509.00 NB
A/S A/S
NY
BLUUM USA, INC. $2,011.22 $449.45 $12.47
A/S A/S A/S
AZ
CAMCOR, INC. $1,924.86 $438.91 $8.35
A/S A/S A/S
NC
CDW GOVERNMENT LLC NB $286.00 $9.00
A/S A/S
IL
FOCUS CAMERA LLC $1,909.98 $471.96 $8.10
A/S A/S A/S
NY
HOWARD INDUSTRIES $2,272.00 $476.00 $9.00
QUOTE EXPIRE ON 8/24/2024 A/S A/S A/S
MS
PYRAMID SCHOOL NB NB NB
PRODUCTS
FL
ROMEO MUSIC NB NB NB
TX
SAMILEY'S AUDIO-VISUAL, $2,058.00 $377.00 $6.88
INC A/S A/S A/S
SOLOTECH SALES & $2,210.00 NB NB
INTEGRATION USA INC. A/S
FL
VISIONWORX, LLC NB NB NB
dba CCS PRESENTATION
FL
Bid Opens: August 6, 2024 @ 3:00 PM
Page 2 of 8 Pages
Starts: September 4, 2024 Ends: July 31, 2025
***AWARDED VENDOR***
***NO AWARD***
PURCHASING
DEPARTMENT
VENDORS
ADORAMA, INC.
NY
AVI-SP LLC
FL
B & H FOTO & ELECTRONICS
NY
BLUUM USA, INC.
AZ
CAMCOR, INC.
NC
CDW GOVERNMENT LLC
IL
FOCUS CAMERA LLC
NY
HOWARD INDUSTRIES
QUOTE EXPIRE ON 8/24/2024
MS
PYRAMID SCHOOL
PRODUCTS
FL
ROMEO MUSIC
TX
SAMILEY'S AUDIO-VISUAL,
INC
SOLOTECH SALES &
INTEGRATION USA INC.
FL
VISIONWORX, LLC
dba CCS PRESENTATION
FL
(4) (5) (6)
7015706 7017991 7015708
Headsets, 3.5MM Plug Headphone, Over Ear Headphone, On Ear
3.5 MM Plug 3.5 MM Plug
Hamilton SC7V Avid AE-54 Hamilton MS2L
$8.61 $9.60 $7.58
A/S A/S A/S
NB NB NB
NB NB NB
$8.08 $8.29 $4.77
A/S ? A/S
$8.23 $9.58 $4.92
A/S A/S A/S
$9.50 $10.50 $5.80
A/S A/S A/S
$8.10 $9.99 $5.49
A/S A/S A/S
$8.00 $11.00 $5.00
A/S A/S A/S
$8.08 NB $5.63
A/S A/S
NB NB NB
$7.90 $7.93 $5.07
A/S A/S A/S
$9.99 NB $6.50
A/S A/S
NB NB NB
Bid Opens: August 6, 2024 @ 3:00 PM
Page 3 of 8 Pages
Starts: September 4, 2024 Ends: July 31, 2025
***AWARDED VENDOR***
***NO AWARD***
NY
AVI-SP LLC
FL
B & H FOTO & ELECTRONICS
NY
BLUUM USA, INC.
AZ
CAMCOR, INC.
NC
CDW GOVERNMENT LLC
IL
FOCUS CAMERA LLC
NY
HOWARD INDUSTRIES
QUOTE EXPIRE ON 8/24/2024
MS
PYRAMID SCHOOL
PRODUCTS
FL
ROMEO MUSIC
TX
SAMILEY'S AUDIO-VISUAL,
INC
SOLOTECH SALES &
INTEGRATION USA INC.
FL
VISIONWORX, LLC
dba CCS PRESENTATION
FL
(7) (8) (9)
7017992 701993 7016045
Headphone, On Ear Headphone, On Ear Headset, 3.5MM Plug with Microphone w/Microphone 5' Plug
Avid AE-55USB Hamilton ST2BKU Hamilton PRM100B
$17.73 $17.87 $8.63
A/S A/S A/S
NB NB NB
NB NB NB
$10.20 $16.42 $7.92
A/S A/S A/S
$16.47 $16.15 $7.96
A/S A/S A/S
$19.00 $20.00 $13.00
A/S A/S A/S
$17.91 $16.29 $8.10
A/S A/S A/S
$21.00 $17.00 $8.00
A/S A/S A/S
NB $16.98 $8.48
A/S A/S
NB NB NB
$14.80 $17.33 $7.95
A/S A/S A/S
NB $20.50 $10.00
A/S A/S
Bid Opens: August 6, 2024 @ 3:00 PM
Page 4 of 8 Pages
Starts: September 4, 2024 Ends: July 31, 2025
***AWARDED VENDOR***
***NO AWARD***
NY
AVI-SP LLC
FL
B & H FOTO & ELECTRONICS
NY
BLUUM USA, INC.
AZ
CAMCOR, INC.
NC
CDW GOVERNMENT LLC
IL
FOCUS CAMERA LLC
NY
HOWARD INDUSTRIES
QUOTE EXPIRE ON 8/24/2024
MS
PYRAMID SCHOOL
PRODUCTS
FL
ROMEO MUSIC
TX
SAMILEY'S AUDIO-VISUAL,
INC
SOLOTECH SALES &
INTEGRATION USA INC.
FL
VISIONWORX, LLC
dba CCS PRESENTATION
FL
(10) (11) (12)
7016048 7017238 7000916
Flat Panel, Interactive Interactive Whiteboards Microphone - Hand-Held
Smartboards 77" Unidirectional Dynamic
Smart WM-SBIC-200 SMART SBM777-43 Built-in wind screen each W/EWY2-1WB Shure SM-58
$3,423.78 $1,140.11 $86.92
A/S A/S A/S
$3,588.64 $1,232.06 $84.44
A/S A/S A/S
NB NB $83.70
A/S
$3,567.74 $1,121.51 $86.02
A/S A/S A/S
NB NB $93.50
A/S
$3,523.00 $1,192.00 $102.00
A/S A/S A/S
$3,719.70 $1,197.00 $81.00
A/S A/S A/S
$3,751.00 $1,175.00 $90.00
A/S A/S A/S
NB NB NB
NB NB $84.00
A/S
$2,501.00 $1,098.25 $88.25
A/S - W/ EOW2- A/S - W/EWY2-1WB A/S
SBID-75 5/YR/ TOTAL WARR 5/YR/TOTAL WARR
NB NB $89.00
A/S
Bid Opens: August 6, 2024 @ 3:00 PM
Page 5 of 8 Pages
Starts: September 4, 2024 Ends: July 31, 2025
***AWARDED VENDOR***
***NO AWARD***
NY
AVI-SP LLC
FL
B & H FOTO & ELECTRONICS
NY
BLUUM USA, INC.
AZ
CAMCOR, INC.
NC
CDW GOVERNMENT LLC
IL
FOCUS CAMERA LLC
NY
HOWARD INDUSTRIES
QUOTE EXPIRE ON 8/24/2024
MS
PYRAMID SCHOOL
PRODUCTS
FL
ROMEO MUSIC
TX
SAMILEY'S AUDIO-VISUAL,
INC
SOLOTECH SALES &
INTEGRATION USA INC.
FL
VISIONWORX, LLC
dba CCS PRESENTATION
FL
(13) (14) (15)
7000874 7000915 7016723
Microphone - Lapel Microphone - Lapel Projector - Video
Unidirectional Condenser Omnidirectional Dynamic 3800 ANSI lumens. 3LCD
Shure MX184 Shure SM11-CN Epson Powerlite 118
$197.80 $113.53 $532.06
A/S A/S A/S
$181.56 $104.50 $423.40
A/S A/S A/S
$175.00 $99.00 NB
A/S A/S
$184.95 $106.45 $603.23
A/S A/S ?
$187.38 $112.78 $456.96
A/S A/S A/S
$211.00 $128.00 $466.00
A/S A/S A/S
$198.90 $117.00 $663.30
A/S A/S A/S
$193.00 $111.00 $498.00
A/S A/S A/S
NB NB NB
$220.00 $95.00 NB
A/S A/S
$176.60 $107.00 $490.00
A/S A/S A/S
$192.00 $110.00 NB
A/S A/S
NB NB $444.00
Bid Opens: August 6, 2024 @ 3:00 PM
Page 6 of 8 Pages
Starts: September 4, 2024 Ends: July 31, 2025
***AWARDED VENDOR***
***NO AWARD***
NY
AVI-SP LLC
FL
B & H FOTO & ELECTRONICS
NY
BLUUM USA, INC.
AZ
CAMCOR, INC.
NC
CDW GOVERNMENT LLC
IL
FOCUS CAMERA LLC
NY
HOWARD INDUSTRIES
QUOTE EXPIRE ON 8/24/2024
MS
PYRAMID SCHOOL
PRODUCTS
FL
ROMEO MUSIC
TX
SAMILEY'S AUDIO-VISUAL,
INC
SOLOTECH SALES &
INTEGRATION USA INC.
FL
VISIONWORX, LLC
dba CCS PRESENTATION
FL
(16) (17) (18)
7017691 7015831 7017994
Stand, Smart Interactive TV Wall Mount, Television Wall Mount, Peerless (with Flat Screen Interface) For Smart WM-SBID-200
SR598ML3E Balance Box 400-70 (480A12) with MVH500AH Head each w/Flat Screen Interface (481A70) each
$1,087.84 NB
A/S A/S
$1,112.88 $777.92 $61.58
A/S A/S A/S
NB NB NB
$1,017.15 $1,009.68 $53.76
A/S A/S A/S
$1,249.77 $813.85 NB
A/S A/S
NB $973.00 $60.00
A/S A/S
$1,100.70 $1,260.00 $64.80
A/S A/S A/S
$1,013.00 $747.00 $60.00
A/S A/S A/S
NB NB NB
NB NB NB
$1,159.25 $685.00 $103.50
A/S A/S A/S
480A12 AND 481A70
$1,212.00 NB NB
Bid Opens: August 6, 2024 @ 3:00 PM
Page 7 of 8 Pages
Starts: September 4, 2024 Ends: July 31, 2025
***AWARDED VENDOR***
***NO AWARD***
NY
AVI-SP LLC
FL
B & H FOTO & ELECTRONICS
NY
BLUUM USA, INC.
AZ
CAMCOR, INC.
NC
CDW GOVERNMENT LLC
IL
FOCUS CAMERA LLC
NY
HOWARD INDUSTRIES
QUOTE EXPIRE ON 8/24/2024
MS
PYRAMID SCHOOL
PRODUCTS
FL
ROMEO MUSIC
TX
SAMILEY'S AUDIO-VISUAL,
INC
SOLOTECH SALES &
INTEGRATION USA INC.
FL
VISIONWORX, LLC
dba CCS PRESENTATION
FL
Fl. Pref. Adj. Price = Florida
Preferred Adjusted Price.
FLORIDA PREFERENCE: Pursuant to §287.084 Florida Statute, award recommendations shall make appropriate adjustments to pricing when considering bids or proposals from Proposers having a principal place of business outside the State of
Florida. All Proposers must complete and submit Attachment 1/Bidder’s
Statement of Principal Place of
Business (page 26) with the response to this solicitation. Failure to comply shall render a bid or proposal non-responsive to the terms of this solicitation. Refer to:
http://www.leg.state.fl.us/Statutes/ind ex.cfm?App_mode=Display_Statute&
Search_String=&URL=0200-
0299/0287/Sections/0287.084.html for additional information regarding this Statute.
Bid Opens: August 6, 2024 @ 3:00 PM
Page 8 of 8 Pages
Starts: September 4, 2024 Ends: July 31, 2025
***AWARDED VENDOR***
***NO AWARD***
NY
AVI-SP LLC
FL
B & H FOTO & ELECTRONICS
NY
BLUUM USA, INC.
AZ
CAMCOR, INC.
NC
CDW GOVERNMENT LLC
IL
FOCUS CAMERA LLC
NY
HOWARD INDUSTRIES
QUOTE EXPIRE ON 8/24/2024
MS
PYRAMID SCHOOL
PRODUCTS
FL
ROMEO MUSIC
TX
SAMILEY'S AUDIO-VISUAL,
INC
SOLOTECH SALES &
INTEGRATION USA INC.
FL
VISIONWORX, LLC
dba CCS PRESENTATION
FL
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