Utility Bill Printing and Mailing Services

The City of Fayetteville, Georgia is requesting proposals for utility bill printing and mailing services under RFP WS505-05, with proposals due June 9, 2022 at 2:00 P.M. and questions due May 31, 2022.

The scope covers printing and mailing approximately 8,800 utility bills monthly across five billing cycles and approximately 3,000 business license renewal notices annually across four cycles, serving more than 8,000 utility customers and over 3,000 businesses. Bills are two-color (black with variable laser highlight in green) on windowed envelopes with security-tinted return envelopes, sorted and mailed at USPS 5-Digit Rate or better. Service providers must complete initial programming and accept the first production data file within 60 days of contract execution. Bidders must provide minimum three references from government or university clients for similar municipal printing and billing services completed within the last two to five years. Contractors must maintain general liability insurance, comply with Georgia's Security and Immigration Act work authorization requirements, and maintain data confidentiality with all records remaining the City's exclusive property.

The City's current annual printing and mailing costs are approximately $56,095.56. Pricing shall be submitted on a per-piece basis, all-inclusive of processing, sorting, variable color laser printing, paper, folding, inserting, mailing envelope, return envelope, and postage. Postage costs are billed at actual cost to the City, with contract price adjustable only for changes in USPS postage rates. The incumbent contractor is Enco Utility Services.

Evaluation criteria weight professional qualifications and firm experience at 15 percent, project approach and comparable experience at 30 percent, specialized technical competence at 30 percent, demonstrated success on similar projects at 15 percent, and overall proposed cost at 10 percent. Proposals must acknowledge receipt of all addenda to be considered responsive. Submission requires one original, four copies, and one digital submission, with cost proposal in a separate sealed envelope. Award is contingent on successful completion of negotiations and availability of adequate City funding.