Used Automotive Fluid Collection and Removal Services

The Arizona Department of Transportation (ADOT) is seeking a contractor for Used Automotive Fluid Collection and Removal Services through Invitation for Bid (IFB) number BPM007067. The procurement is for routine and emergency collection services of automotive fluids including motor oils, transmission fluids, antifreeze, contaminated fuels, sump materials, lubricants, oil filters, oily rags, and drums across multiple ADOT, Department of Public Safety (DPS), and Arizona Department of Corrections (ADC) shop locations statewide. Delivery and pickup services must occur Monday through Friday between 8:00 a.m. and 3:00 p.m., with non-routine services required within three business days and emergency services within 24-48 hours when possible. The contractor must provide all labor, materials, containers with secondary containment, loading and pumping equipment, and 55-gallon drums for oil filter storage at no additional cost. Evaluation criteria will focus on the lowest responsible and responsive offeror, considering factors such as contract termination history, performance record, legal qualifications, and financial resources. The solicitation was posted on September 17, 2025, with proposals due on October 9, 2025, through Arizona's eProcurement Portal (APP), and a pre-offer conference is recommended but not mandatory.

The contract is available to all State of Arizona departments, agencies, boards, eligible universities, political subdivisions, and nonprofit educational or public health institutions participating in the State Purchasing Cooperative. No specific set-aside designations for disadvantaged enterprises are mentioned in the documentation. The contractor will be required to provide comprehensive insurance coverage, including commercial general liability ($2,000,000), business automobile liability ($1,000,000), workers' compensation, and pollution legal liability ($1,000,000 per occurrence). An administrative fee of 1.5 percent (increasing to 2 percent on January 1, 2025) will be charged on all contract sales to cooperative purchasing members. The contract term is 12 months from the award date, with potential extensions up to a maximum of 48 months through written amendments. The contractor must comply with all federal, state, and local environmental regulations, including specific provisions in Title 40 and Title 49 of the Code of Federal Regulations and Arizona Revised Statutes. While specific award value or budget range is not explicitly stated, the comprehensive service requirements suggest a significant operational scope for fluid collection and removal across multiple state agencies.