1-2886_001.pdf

This is an Invitation for Bid (IFB) document for the Arizona Department of Transportation (ADOT) in conjunction with the Department of Public Safety (DPS) and Arizona Department of Corrections (ADC) for Used Automotive Fluid Collection and Removal Services under IFB number BPM007067. The solicitation seeks a contractor to provide routine and emergency collection and removal services for automotive fluids including motor oils, transmission fluids, antifreeze, contaminated fuels, sump materials, lubricants, oil filters, oily rags, and drums across multiple state shop locations statewide. Delivery and pickup services must be conducted Monday through Friday between 8:00 a.m. and 3:00 p.m., with non-routine services required within three business days and emergency services within 24-48 hours when possible. The solicitation was posted on September 17, 2025, with proposals due on October 9, 2025, through Arizona's eProcurement Portal (APP). A pre-offer conference is recommended but not mandatory. The contract term is 12 months from the award date, with potential extensions up to a maximum of 48 months through written amendments.

The contractor must provide all labor, materials, containers with secondary containment, loading and pumping equipment, and 55-gallon drums for oil filter storage at no additional cost. Comprehensive insurance coverage is required, including commercial general liability ($2,000,000), business automobile liability ($1,000,000), workers' compensation, and pollution legal liability ($1,000,000 per occurrence). An administrative fee of 1.5 percent will be charged on all contract sales to cooperative purchasing members, increasing to 2 percent on January 1, 2025. The contract is available to all State of Arizona departments, agencies, boards, eligible universities, political subdivisions, and nonprofit educational or public health institutions participating in the State Purchasing Cooperative. No specific set-aside designations for disadvantaged enterprises are mentioned. Award will be based on the lowest responsible and responsive offeror, considering factors such as contract termination history, performance record, legal qualifications, and financial resources. The contractor must comply with all federal, state, and local environmental regulations, including provisions in Title 40 and Title 49 of the Code of Federal Regulations and Arizona Revised Statutes.