1-2884_001.pdf

This is an Invitation for Bid (IFB) document for the Arizona Department of Transportation (ADOT) seeking a contractor for Used Automotive Fluid Collection and Removal Services across multiple state agencies including the Department of Public Safety (DPS) and Arizona Department of Corrections (ADC). The services encompass routine and emergency collection and removal of automotive fluids such as motor oils, transmission fluids, antifreeze, contaminated fuels, sump materials, lubricants, oil filters, and oily rags from shop locations statewide. Collection and pickup services are required Monday through Friday between 8:00 a.m. and 3:00 p.m., with non-routine services to be completed within three business days and emergency services within 24-48 hours when possible. The solicitation (IFB BPM007067) was posted on September 17, 2025, with proposals due on October 9, 2025, through Arizona's eProcurement Portal (APP). A pre-offer conference is recommended but not mandatory. The contract term is 12 months from the award date, with potential extensions up to a maximum of 48 months total through written amendments.

The contractor must provide all labor, materials, containers with secondary containment, loading and pumping equipment, and 55-gallon drums for oil filter storage at no additional cost. Award will be made to the lowest responsible and responsive offeror, with evaluation considering contract termination history, performance record, legal qualifications, and financial resources. The contractor must maintain comprehensive insurance coverage including commercial general liability ($2,000,000), business automobile liability ($1,000,000), workers' compensation, and pollution legal liability ($1,000,000 per occurrence). An administrative fee of 1.5 percent (increasing to 2 percent on January 1, 2025) will be charged on all contract sales to cooperative purchasing members. The contract is available to all State of Arizona departments, agencies, boards, eligible universities, political subdivisions, and nonprofit educational or public health institutions participating in the State Purchasing Cooperative. The contractor must comply with all federal, state, and local environmental regulations including provisions in Title 40 and Title 49 of the Code of Federal Regulations and Arizona Revised Statutes. No specific set-aside designations for disadvantaged enterprises are mentioned.