Test and Balance Continuing Services for Heating, Ventilation and Air Conditioning

The School Board of Volusia County, Florida has issued a Request for Qualifications (RFQ No. 2026-005) for Test and Balance Continuing Services for Heating, Ventilation and Air Conditioning (HVAC) systems. The district intends to select multiple qualified consultant firms to provide test and balance services on an as-needed basis for various projects throughout the county's school facilities. Firms must possess a current Certificate of Qualification from the School Board and Florida professional engineering registration. The evaluation criteria will weight submissions based on Experience (35%), Past Performance (25%), Project Approach (20%), Current Workload (15%), and Location (5%). Key procurement dates include a pre-submittal meeting on November 6, 2025, a question deadline of November 13, 2025, consultant certification application deadline of December 15, 2025, and submittal due date of December 17, 2025 at 3:00 PM EST. The public submittal opening is scheduled for December 18, 2025, with a shortlist committee meeting on January 23, 2026, and anticipated board approval on February 10, 2026. The initial contract term will be two years, with potential single-year renewals.

The solicitation does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. Three firms submitted responses: Air Balance Unlimited, Southern Independent Testing Agency, Inc., and PCPI Services, Inc. (which declined to submit). Compensation will be structured as a negotiated fixed fee per individual project, with consultants required to submit written fee estimates before performing work. Selected firms must maintain General Liability, Workers' Compensation, and Automobile Liability insurance with minimum coverage of $1,000,000 per claim and incident. Consultants must also comply with E-Verify employment eligibility verification requirements, public records laws, and the Jessica Lunsford Act. While no specific budget range is provided, the contract will be awarded on a per-project basis with additional services requiring written owner approval and compensation at pre-agreed fixed hourly rates. The anticipated contract award is scheduled for June 23, 2026, with an initial two-year term.