Shortlist-Meeting_Notice_Test-Balance-Cont.Svces-HVAC.pdf

This is a public meeting notice issued by Volusia County Schools Planning & Business Services regarding a Request for Qualifications (RFQ No. 2026-005) for Test and Balance Continuing Services for Heating, Ventilation and Air Conditioning systems. The shortlist committee meeting is scheduled for Friday, January 23, 2026, at 9:00 AM EST at the Facilities Services Building, 3750 Olson Drive, Daytona Beach, Florida 32124, with virtual participation available via Microsoft Teams. The School Board intends to select multiple qualified consultant firms to provide test and balance services on an as-needed basis throughout the district's school facilities. Key procurement dates include a pre-submittal meeting on November 6, 2025, a question deadline of November 13, 2025, consultant certification application deadline of December 15, 2025, and submittal due date of December 17, 2025, at 3:00 PM EST. The public submittal opening occurred on December 18, 2025, with anticipated board approval on February 10, 2026, and contract award scheduled for June 23, 2026. The initial contract term is two years with potential single-year renewals.

Compensation will be structured as a negotiated fixed fee per individual project, with selected consultants submitting written fee estimates before performing work and additional services requiring written approval at pre-agreed fixed hourly rates. Three firms submitted responses: Air Balance Unlimited and Southern Independent Testing Agency, Inc., with PCPI Services, Inc. declining to submit. Evaluation criteria will weight submissions based on Experience (35%), Past Performance (25%), Project Approach (20%), Current Workload (15%), and Location (5%). Selected firms must possess a current Certificate of Qualification from the School Board and Florida professional engineering registration, maintain General Liability, Workers' Compensation, and Automobile Liability insurance with minimum coverage of $1,000,000 per claim, and comply with E-Verify employment eligibility verification requirements and public records laws.