Public-Meeting_Notice_2026_Test-Balance-HVAC.pdf

This is a Public Meeting Notice issued by Volusia County Schools Planning & Business Services regarding Request for Qualifications (RFQ) No. 2026-005 for Test and Balance Continuing Services for Heating, Ventilation and Air Conditioning (HVAC) systems. The School Board of Volusia County, Florida seeks to select multiple qualified consultant firms to provide test and balance services on an as-needed basis for various projects throughout the district's school facilities. A pre-submittal meeting is scheduled for Thursday, November 6, 2025, at 10:00 AM EST at the Facilities Services Building, 3750 Olson Drive, Daytona Beach, Florida 32124, with optional Teams meeting access available. The RFQ question deadline is November 13, 2025, at 3:00 PM, consultant certification applications are due December 15, 2025, and submittal responses are due December 17, 2025, at 3:00 PM EST. The public submittal opening is scheduled for December 18, 2025, at 9:00 AM, with a shortlist committee meeting on January 23, 2026, and anticipated board approval on February 10, 2026. The initial contract term will be two years with potential single-year renewals, with anticipated contract award scheduled for June 23, 2026.

Evaluation criteria will weight Experience (35%), Past Performance (25%), Project Approach (20%), Current Workload (15%), and Location (5%). Compensation will be structured as a negotiated fixed fee per individual project, with selected consultants required to submit written fee estimates before performing work and additional services requiring written owner approval at pre-agreed fixed hourly rates. Firms must possess current Florida professional engineering registration and a Certificate of Qualification from the School Board, maintain General Liability, Workers' Compensation, and Automobile Liability insurance with minimum coverage of $1,000,000 per claim and incident, and comply with E-Verify employment eligibility verification requirements and public records laws. The solicitation does not specify set-aside designations or restrictions for disadvantaged enterprises. For questions, contact Nancy VanDerSchaaf, Planning Technician, at PlanningServices@groups.volusia.k12.fl.us or (386) 947-8786 Ext. 50835.