2026_NID_Test-Balance-HVAC-Cont-Services.pdf

This document is a Consultant Selection shortlist results memorandum from the Volusia County Schools Facilities Planning & Business division for Test and Balance Continuing Services for Heating, Ventilation, and Air Conditioning (HVAC) systems. The School Board of Volusia County, Florida issued Request for Qualifications (RFQ No. 2026-005) to select multiple qualified consultant firms to provide test and balance services on an as-needed basis for various projects throughout the county's school facilities. The RFQ was broadcast on October 30, 2025, with a pre-submittal meeting held on November 6, 2025, a question deadline of November 13, 2025, and a submittal deadline of December 17, 2025 at 3:00 PM EST. A shortlist committee meeting was held on January 23, 2026, with anticipated board approval scheduled for February 10, 2026, and contract award anticipated for June 23, 2026. The initial contract term will be two years with potential single-year renewals. Three firms submitted responses, with two advancing to the shortlist: Air Balance Unlimited (total score 76.00) and Southern Independent Testing Agency, Inc. (total score 74.17).

Evaluation was conducted using a weighted criteria system consisting of Location (5%), Current Workload (15%), Experience (35%), Past Performance (25%), and Project Approach (20%). Compensation is structured as negotiated fixed fees per individual project, with selected firms required to submit written fee estimates before performing work. Selected consultants must maintain General Liability, Workers' Compensation, and Automobile Liability insurance with minimum coverage of $1,000,000 per claim and incident, and must comply with E-Verify employment eligibility verification requirements, public records laws, and the Jessica Lunsford Act. Firms must possess a current Certificate of Qualification from the School Board and Florida professional engineering registration. No specific budget range or set-aside designations for disadvantaged enterprises are specified in the solicitation. Additional services beyond the initial scope require written owner approval and compensation at pre-agreed fixed hourly rates.