Submittals-Mtg-Submissions-Received-Test-Balance-HVAC-12-17-2025.pdf

This document is a submittal record from the Volusia County Schools Facilities Planning & Business division documenting consultant firm responses to Request for Qualifications (RFQ) No. 2026-005 for Test and Balance Continuing Services for Heating, Ventilation and Air Conditioning systems. The School Board intends to select multiple qualified consultant firms to provide test and balance services on an as-needed basis for HVAC systems across various school facilities throughout the district. Submittals were due on December 17, 2025, at 3:00 PM EST, with the public submittal opening scheduled for December 18, 2025. A shortlist committee meeting is scheduled for January 23, 2026, at 9:00 AM at the Facilities Services building located at 3750 Olson Drive, Daytona Beach, Florida. The initial contract term will be two years with potential single-year renewals, and the anticipated contract award date is June 23, 2026.

Two consultant firms submitted qualifications: Air Balance Unlimited (submitted December 10, 2025, at 12:03:37 PM) and Southern Independent Testing Agency, Inc. (submitted December 10, 2025, at 12:44:26 PM). PCPI Services, Inc. declined to submit a quote on October 30, 2025. Compensation will be structured as negotiated fixed fees on a per-project basis, with selected consultants required to submit written fee estimates before performing work and maintain liability insurance with minimum coverage of $1,000,000 per claim and incident. No specific budget range or set-aside designations for disadvantaged enterprises are specified in the solicitation.