Submittal-Opening-Notice-TAB-HVAC.pdf

This is a Submittal Opening Notice issued by Volusia County Schools Planning & Business Services for Request for Qualifications (RFQ) No. 2026-005 regarding Test and Balance Continuing Services for Heating, Ventilation and Air Conditioning (HVAC) systems. The School Board of Volusia County, Florida seeks to select multiple qualified consultant firms to provide test and balance services on an as-needed basis for various projects throughout the district's school facilities. The RFQ was broadcast on October 30, 2025, with a pre-submittal meeting held on November 6, 2025, and a question deadline of November 13, 2025. Consultant certification applications were due December 15, 2025, with submittal responses due December 17, 2025, at 3:00 PM EST. The public submittal opening meeting is scheduled for December 18, 2025, at 9:00 AM EST at the Facilities Services Building, 3750 Olson Drive, Daytona Beach, Florida 32124, with Microsoft Teams access available. The anticipated shortlist committee meeting is scheduled for January 23, 2026, board approval on February 10, 2026, and contract award on June 23, 2026. The initial contract term is two years with potential single-year renewal options.

Compensation will be structured as negotiated fixed fees on a per-project basis, with selected consultants required to submit written fee estimates before performing work and maintain General Liability, Workers' Compensation, and Automobile Liability insurance with minimum coverage of $1,000,000 per claim and incident. Evaluation criteria will weight submissions based on Experience (35%), Past Performance (25%), Project Approach (20%), Current Workload (15%), and Location (5%). Consultants must possess a current Certificate of Qualification from the School Board and Florida professional engineering registration. Three firms submitted responses: Air Balance Unlimited and Southern Independent Testing Agency, Inc. submitted applications, while PCPI Services, Inc. declined to submit. The solicitation does not specify any set-aside designations or restrictions for disadvantaged enterprises. Selected firms must comply with E-Verify employment eligibility verification requirements, public records laws, and the Jessica Lunsford Act. No specific budget range is provided in this notice; additional services beyond individual project scope require written owner approval and compensation at pre-agreed fixed hourly rates.