Submittals-Mtg-Submissions-Received-Test-Balance-HVAC-12-17-2025.pdf

This is a submittal receipt document for the School Board of Volusia County, Florida's Request for Qualifications (RFQ No. 2026-005) for Test and Balance Continuing Services for Heating, Ventilation and Air Conditioning. The District intends to select multiple consultant firms to provide test and balance services on an as-needed basis throughout the district for various HVAC projects. The RFQ was broadcast on October 30, 2025, with a submittal deadline of 3:00 PM on December 17, 2025. A public submittal opening was scheduled for 9:00 AM on December 18, 2025, and the shortlist committee meeting is scheduled for 9:00 AM on January 23, 2026, at the Facilities Services building located at 3750 Olson Drive, Daytona Beach, Florida. The anticipated board meeting for approval and notice of intended decision is scheduled for February 10, 2026, with contract award anticipated on June 23, 2026.

Three consultant firms submitted responses to this solicitation: Air Balance Unlimited (submitted December 10, 2025 at 12:03 PM), Southern Independent Testing Agency, Inc. (submitted December 10, 2025 at 12:44 PM), and PCPI Services, Inc., which declined to submit a quote on October 30, 2025. The selection will be conducted in accordance with Florida Statutes Section 255.103 and 287.055 (Consultants' Competitive Negotiations Act) and State Requirements for Educational Facilities, with compensation to be determined through negotiated fixed fees. The consultant certification board meeting is anticipated for January 13, 2026, prior to the shortlist committee evaluation.