SunRail Cleaning

Volusia County is seeking qualified vendors to provide comprehensive cleaning services for two SunRail stations located in DeBary and DeLand, Florida. The Invitation for Bid #26-B-22KO solicits contractors to perform monthly pressure washing of platforms, posts, ceilings, and canopies, as well as weekly cleaning of station platform poles and canopy edges to remove debris and spider webs. Services will primarily occur on weekends with limited weekday hours, with an estimated 12 pressure washing and 52 cleaning services annually per station. Contractors must strictly adhere to Florida Department of Transportation (FDOT) standards, use only "green" chemicals, and take extensive precautions to protect electronic station equipment and surfaces. Key qualifications include the ability to follow specific preservation protocols for electronic equipment, such as using tarpaulins, limiting water pressure, and preventing damage to expensive infrastructure like Ticket Vending Machines, cameras, and communication systems. The bid was released on October 31, 2025, with questions due by November 21, 2025, and final responses required by December 4, 2025, at 3:00 pm. The initial contract term is three years, with options for two subsequent one-year renewals.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Bidders must comply with E-Verify regulations and local business preference guidelines. Insurance requirements are stringent, including Commercial General Liability coverage of $1,000,000 per occurrence, with a $2,000,000 general aggregate, and Auto Liability set at $1,000,000 combined single limit. While no specific budget range is explicitly stated, the contract requires comprehensive pricing that includes all fees, equipment, lifts, tools, and supplies necessary to perform the work. Contractors will be evaluated based on lowest responsive and responsible bid, considering factors such as total cost, response time, past performance, and overall value to the county. The county will provide water access at the stations, and contractors must demonstrate water conservation practices. Potential financial consequences exist for contractors who damage electronic equipment, with reimbursement requirements for component replacement and associated labor costs, which can range from approximately $100 to over $4,000 depending on the specific device.