Insurance_Requirements-_26-B-22KO_SunRail_Cleaning.pdf

This insurance requirements document outlines the mandatory coverage provisions for contractors performing cleaning services at SunRail stations under Invitation for Bid #26-B-22KO issued by the County of Volusia and the Central Florida Commuter Rail Commission (CFCRC). The contract encompasses comprehensive cleaning services for two SunRail stations located in DeBary and DeLand, Florida, including monthly pressure washing of platforms, posts, ceilings, and canopies, as well as weekly cleaning of station platform poles and canopy edges. Services will primarily occur on weekends with limited weekday hours, with an estimated 12 pressure washing and 52 cleaning services annually per station. Questions regarding the bid were due by November 21, 2025, with final bid responses required by December 4, 2025, at 3:00 pm. The initial contract term is three years with two optional one-year renewal periods.

Contractors must maintain comprehensive insurance coverage including Workers Compensation with Florida statutory coverage and a waiver of subrogation in favor of the County and CFCRC; Commercial General Liability with per-occurrence limits of $1,000,000 and a general aggregate of $2,000,000; and Auto Liability with a combined single limit of $1,000,000. All policies must name the County and CFCRC as additional insureds and remain primary and non-contributory to any County or CFCRC self-insurance. A thirty-day written cancellation notice must be provided to the County of Volusia Purchasing & Contracts Division. The contract will be awarded to the lowest responsive and responsible bidder, with evaluation factors including total cost, response time, past performance, and overall value. Contractors must comply with E-Verify regulations and local business preference guidelines, and demonstrate water conservation practices. The county will provide water access at the stations, and contractors face potential financial liability for damage to electronic equipment, with replacement costs ranging from approximately $100 to over $4,000.