Preservation_of_Electronic_Equipment_on_SunRail_Station.pdf

This is a Standard Operating Procedure document issued by the Florida Department of Transportation (FDOT) establishing guidelines for the preservation of electronic equipment at SunRail station platforms during cleaning operations. The procedure applies to cleaning contractors performing maintenance services at SunRail stations and specifies protective measures for sensitive electronic infrastructure. The scope of work requires contractors to shield Ticket Vending Machines (2 per platform) and Ticket Validators (3 per platform) using appropriately sized tarpaulins secured with duct tape or straps during high-pressure washing operations. Water pressure must not exceed 85 psi during all cleaning activities, and contractors are required to coordinate with Bombardier's communications department manager at (407)732-6732 prior to commencing any station cleaning to ensure equipment safety. The procedure mandates that tarpaulins be removed only after station areas have dried completely, followed by hand cleaning of protected electronic equipment to prevent water damage.

The document serves as a critical operational framework for the concurrent SunRail Cleaning contract opportunity (Invitation for Bid #26-B-22KO) administered by Volusia County for the DeBary and DeLand stations. Failure to follow these preservation protocols exposes contractors to significant financial liability, with potential reimbursement obligations for component replacement and labor costs ranging from approximately $100 to over $4,000 per damaged device. The procedure establishes minimum standards that all bidders must acknowledge and incorporate into their service delivery plans, making compliance with these guidelines a fundamental qualification requirement for contract award.