Storm Structures

The City of Palm Bay, Florida, in Brevard County, is issuing Invitation to Bid 27-ITB-26 for Storm Structures inspection and cleaning services. The procurement seeks qualified vendors to provide comprehensive inspection, cleaning, and documentation services for stormwater management structures throughout Palm Bay, including baffle boxes, vault systems, inlet inserts, and other stormwater treatment facilities. The scope encompasses monthly inspections of an initial sixteen (16) baffle box structures with potential for expansion, removal of debris from debris and sediment chambers as needed, full annual cleanouts, and complete documentation including weight tickets and time-stamped photographic evidence. Deliverables must include unit price submissions for four service line items: monthly inspection of baffle boxes, removal of debris from debris chambers as needed, full cleanout removal from entire baffle boxes and sediment chambers, and annual required full cleanouts. Required qualifications include possession or procurement of a vacuum truck dedicated solely to stormwater structure maintenance, compliance with all FDOT Maintenance of Traffic regulations, and maintenance of minimum insurance coverage including $1,000,000 per occurrence/$2,000,000 aggregate Commercial General Liability, $1,000,000 Business Automobile Liability, and full Workers' Compensation. Work must be completed within the first fourteen (14) days of each month with reports submitted by the twentieth (20th) of each month. The deadline for submitting questions was February 10, 2026, at 5:00 PM, with the original bid due date of March 3, 2026, at 9:00 AM extended to March 17, 2026, at 9:00 AM per Addendum 1, with bid opening scheduled for 10:00 AM on March 17, 2026.

The solicitation documents do not specify set-aside designations or restrictions on respondent organization types based on disadvantaged enterprise status. No incumbent vendors or current contractors are identified in the available documentation. The City reserves the right to award contracts to multiple vendors and may add or remove locations on an as-needed basis throughout the contract term, which runs for an initial twelve (12) months with four (4) optional twelve-month renewal periods for a cumulative maximum of sixty (60) months. All pricing must remain firm for the contract term and may only be adjusted through written amendment. The procurement documents do not provide an explicit overall budget range or maximum award value; however, the scope encompasses inspection and maintenance services across multiple stormwater structures identified on twenty-four (24) pages of detailed GIS maps covering residential neighborhoods, parks, commercial districts, and infrastructure throughout Palm Bay. Payment will be made in accordance with Florida's Local Government Prompt Payment Act upon acceptance of work by the City department.