Summary of 27-ITB-26 Storm Structures Inspection and Cleaning Services

This is an Invitation to Bid (ITB) document issued by the City of Palm Bay, Florida, for comprehensive inspection and cleaning services of stormwater management structures throughout the municipality. The City seeks qualified vendors to provide monthly inspections of an initial sixteen (16) baffle box structures with potential for expansion, removal of debris from debris and sediment chambers as needed, full annual cleanouts, and complete documentation including weight tickets and time-stamped photographic evidence. The scope encompasses baffle boxes, vault systems, inlet inserts, and other stormwater treatment facilities identified across twenty-four (24) pages of detailed GIS maps covering residential neighborhoods, parks, commercial districts, and infrastructure. The deadline for submitting questions was February 10, 2026, at 5:00 PM. The original bid due date of March 3, 2026, at 9:00 AM was extended to March 17, 2026, at 9:00 AM per Addendum 1, with bid opening scheduled for 10:00 AM on the same date. Work must be completed within the first fourteen (14) days of each month with reports submitted by the twentieth (20th) of each month. The contract term is twelve (12) months with four (4) optional twelve-month renewal periods for a cumulative maximum of sixty (60) months.

Vendors must submit unit price submissions for four service line items: monthly inspection of baffle boxes, removal of debris from debris chambers as needed, full cleanout removal from entire baffle boxes and sediment chambers, and annual required full cleanouts. Required qualifications include possession or procurement of a vacuum truck dedicated solely to stormwater structure maintenance, compliance with all FDOT Maintenance of Traffic regulations, and maintenance of minimum insurance coverage of $1,000,000 per occurrence/$2,000,000 aggregate Commercial General Liability, $1,000,000 Business Automobile Liability, and full Workers' Compensation. All pricing must remain firm for the contract term and may only be adjusted through written amendment. The City reserves the right to award contracts to multiple vendors and may add or remove locations on an as-needed basis. Payment will be made in accordance with Florida's Local Government Prompt Payment Act upon acceptance of work by the City department. No set-aside designations, incumbent vendors, or current contractors are identified in the available documentation.