27-ITB-26_Storm_Structures_-_Addendum_1.pdf
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- Attached to
- Storm Structures
- Solicitation number
- 27-ITB-26
- Issued by
- Brevard County, Florida
About this file
This is Addendum 1 to an Invitation to Bid (ITB) issued by the City of Palm Bay, Florida for storm structures inspection and cleaning services. The addendum provides clarifications and responses to bidder questions regarding the 27-ITB-26 Storm Structures project. The revised bid due date is Tuesday, March 17, 2026 at 9:00 AM, with bid opening scheduled for 10:00 AM the same day. The City seeks qualified vendors to inspect, clean as needed, and document debris weights removed from multiple stormwater structures throughout Palm Bay. Bidders should submit pricing on a per-structure basis rather than as a combined total. Two city-owned structures have education viewing lids that allow interior visibility, though the City indicated it cannot provide mandatory interior site inspections due to security constraints on accessing locked structures. The City reserves the right to award contracts to multiple vendors and may add or remove locations as needed.
Key contractual clarifications include that contractors may combine debris weights across all structures for a single weight ticket and may utilize any licensed and permitted disposal facility that provides acceptable weight tickets; certified scales are not required. Each structure requires a full annual cleanout regardless of debris volume if not cleaned within the prior 12 months, with no emergency or post-storm inspections required under this contract. No specific certifications or training are required for contractor personnel, though contractors should understand NSBB box function per permit requirements. Contractors are responsible for developing their own inspection and cleanout documentation reporting template subject to City approval. No preferred or required method exists for temporarily diverting water during cleaning activities, though all work must comply with OSHA safety standards.
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Text version
27-ITB-25 Storm Structures - Page 1 of 3
120 MALABAR ROAD SE, PALM BAY, FL 32907-3009
27-ITB-26
Storm Structures February 25, 2026
Addendum 1
TO ALL PROSPECTIVE BIDDERS
The purpose of this addendum is to provide the following changes, modifications and/or additions to the contract documents and technical specifications.
CLARIFICATIONS:
The following dates and times have been updated as follows:
Due Date: Tuesday, March 17, 2026 @ 9:00 AM Opening Date: Tuesday, March 17, 2026 @ 10:00 AM
QUESTIONS RECEIVED:
1. QUESTION: In the Bid table should, should the pricing be submitted on a per-structure basis, or should pricing reflect the total combined for all listed structures?
RESPONSE: Please submit pricing for each individual structure.
2. QUESTION: Can we request a site inspection with a city representative to view the interior conditions of select storm structures. During our preliminary visit, all structures were secured, and interior access was not available. If approved, we request access to inspect the interior of at least three (3) to four (4) representative structures to better understand debris levels and internal conditions.
RESPONSE: Because this doesn’t require a mandatory site visit, we will not be able to do this. Two of the city-owned structures do have education viewing lids so you can see inside of those.
3. QUESTION: Is a separate weight ticket required for each individual structure, or may debris weights be combined across multiple structures?
RESPONSE: Weights can all be combined across all structures.
27-ITB-25 Storm Structures - Page 2 of 3
4. QUESTION: Are weight tickets required to be issued from a certified scale?
RESPONSE: Contractor can utilize any licensed and permitted disposal facility that provides acceptable weight tickets.
5. QUESTION: Is there an approved or preferred method for temporarily blocking or diverting incoming water to storm structures during cleaning activities to minimize additional water intrusion?
RESPONSE: There is no preferred or required method. Contractors should always ensure safety and compliance with OSHA standards when performing work for the city.
6. QUESTION: Are there any specific certifications, licenses, or training requirements required for Contractor personnel performing storm structure inspections
RESPONSE: No, none that we require currently. Contractors should be familiar with how the NSBB box is supposed to function per permit requirements.
7. QUESTION: Does the City have historical inspection and cleanout data for these structures (e.g. average debris volumes, frequency of full cleanouts, or prior contractor quantities?)
RESPONSE: Yes, information available is provided through attached reports.
8. QUESTION: For the required annual cleanout, does the City define a minimum debris threshold that constitutes a “full cleanout”, or is a full cleanout required regardless of debris volume if the structure has not been cleaned within the prior 12 months?
RESPONSE: Each structure needs a full cleanout once a year regardless of debris volume.
9. QUESTION: Will emergency or post-storm inspections and cleanouts be issued under this contract, and if so, will they be compensated at the bid unit prices or under separate work authorization?
RESPONSE: There will be no pre- or post- storm inspections or cleanouts needed.
10. QUESTION: Is there a specific disposal facility required for removed debris, or may the Contractor utilize any licensed and permitted disposal facility that provides acceptable weight tickets?
RESPONSE: Contractor can utilize any licensed and permitted disposal facility that provides acceptable weight tickets.
27-ITB-25 Storm Structures - Page 3 of 3
11. QUESTION: Will the City provide a preferred reporting template for inspection and cleanout documentation, or is the contractor responsible for developing a complaint reporting format subject to City approval?
RESPONSE: The contractor will be responsible for the reporting template.
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