State Park Reservation System

The State of Nebraska, through the Department of Administrative Services (DAS), Materiel Division, State Purchasing Bureau (SPB), is issuing Request for Proposal (RFP) Number 6909 Z1 to select a qualified contractor to provide a comprehensive, statewide, web-based State Park Reservation System for the Nebraska Game and Parks Commission (NGPC). The system must support reservations and registrations for various facilities including campsites, cabins, lodge rooms, meeting rooms, horse stalls, boat slips, and picnic shelters across 32 field locations. Key deliverables include a centralized reservation platform with capabilities for customer profile management, online and call center reservations, group event planning, point of sale functionality, revenue management, and extensive reporting capabilities. The system must generate detailed occupancy, reservation, demographic, group, and financial reports, support multiple reservation channels, and integrate with existing systems. Evaluation criteria include a 100-point scoring system: 25 points for Corporate Overview, 65 points for Technical Approach, and 10 points for Cost Proposal, with an additional potential 20 points for oral interviews. Proposals are due by September 24, 2024, at 2:00 PM Central Time, with a contract award anticipated on December 13, 2024, and a proposed contract start date of December 1, 2024.

The RFP does not specify any set-aside designations or restrictions on responding organizations. Multiple vendors have submitted proposals, including Brandt Information Services, Camis USA Inc, Kaizen Laboratories Inc., Megasys Hospitality Systems, MYSites Reservation System, RA Outdoors LLC (Aspira), and US eDirect, LLC. The State has indicated its intent to award the contract to RA Outdoors LLC (Aspira). The existing system requires data migration, with approximately 130 GB of data to be transferred, and the new system must integrate with the agency's JD Edwards EnterpriseOne 9.2 system. The current operating environment includes 10 administrative users, 35 park managers, and 550 seasonal employees, with an anticipated annual transaction volume of approximately 900,000 units and $9 million in merchandise sales. The contract will be for an initial five-year term with the option to renew for five additional two-year periods, with pricing fixed for the initial term and subsequent increases capped at 5% per renewal period. While specific budget ranges are not explicitly stated, the estimated annual transaction costs suggest a significant investment in the reservation system infrastructure.