RFP 6909 Z1, RA Outdoors LLC (Aspira) - Cost Proposal.pdf
PDF 87 KB Posted
- Attached to
- State Park Reservation System
- Solicitation number
- 6909 Z1
- Issued by
- Douglas County, Nebraska
About this file
This document is a Cost Proposal in response to Request for Proposal (RFP) Number 6909 Z1 issued by the State of Nebraska, Department of Administrative Services (DAS), Materiel Division, State Purchasing Bureau (SPB), for a State Park Reservation System. The Cost Proposal provides pricing for various transaction types including making reservations, changes, and cancellations through the call center, internet, and park offices, as well as registration at park offices. The pricing is provided for the initial 5-year contract term and four potential 2-year renewal periods, with a maximum price increase of 5% allowed at each renewal. The proposal also includes pricing for optional hardware and software requirements.
The pricing proposed is based on estimated transaction volumes provided in the RFP. Bidders are required to populate the yellow cells with their proposed per-transaction pricing. The total estimated annual cost for the initial 5-year term is $729,375. Additional optional hardware and software costs are provided, including a self-service kiosk, merchant processing fees, and a customer relationship management (CRM) solution.
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Revised Cost Proposal Sheet - RFP Number 6909 Z1 Nebraska State Park Reservation System Bidder's Name: RA Outdoors, LLC (Aspira) Bidders shall provide their proposed costs below. Prices submitted on the cost proposal form, once accepted by the state, shall remain fixed for the first five (5) years of the contract. Any request for a price increase subsequent to the initial five
(5) years of the contract shall not exceed five percent (5%) of the price proposed for the period. Increases shall not be cumulative and will only apply to that period of the contract. The request for a price increase must be submitted in writing to State Purchasing Bureau a minimum of 120 days prior to the end of the current contract period. Documentation may be required by the State to support price increases.
For the purposes of this RFP, we will use the estimated quantites below:
Transaction Fees - Initial Contract Period
Description Estimated Quantity
Per Each Cost Year One
Initial Contract Period – Year
One Per Each Cost
Year Two
Initial Contract Period – Year
Two Per Each Cost
Year Three
Initial Contract Period – Year
Three Per Each Cost
Year Four
Initial Contract Period – Year
Four Per Each Cost
Year Five
Initial Contract Period – Year
Five Project Initiation and Planning Phase (Project Implementation) $0.00 Design Phase (Project Implementation) $0.00 System Development Phase (Project Implementation) $0.00 Go Live Initial Contract (Project Implementation) $0.00 Hardware Required for Implementation (Project Implementation) $0.00 Make a reservation at the Call Center 2,000 $ - $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Make a reservation on the Internet 75,000 $8.00 $600,000.00 $8.00 $600,000.00 $8.00 $600,000.00 $8.00 $600,000.00 $8.00 $600,000.00 Make a reservation at the Park Office 14,000 $4.50 $63,000.00 $4.50 $63,000.00 $4.50 $63,000.00 $4.50 $63,000.00 $4.50 $63,000.00 Make a change to a reservation at the Call Center 1,000 $3.75 $3,750.00 $3.75 $3,750.00 $3.75 $3,750.00 $3.75 $3,750.00 $3.75 $3,750.00 Make a change to a reservation on the Internet 1,000 $3.75 $3,750.00 $3.75 $3,750.00 $3.75 $3,750.00 $3.75 $3,750.00 $3.75 $3,750.00 Make a change to a reservation at the Park Office 4,000 $3.75 $15,000.00 $3.75 $15,000.00 $3.75 $15,000.00 $3.75 $15,000.00 $3.75 $15,000.00 Make a cancellation at the Call Center 700 $3.75 $2,625.00 $3.75 $2,625.00 $3.75 $2,625.00 $3.75 $2,625.00 $3.75 $2,625.00 Make a cancellation on the Internet 9,000 $3.75 $33,750.00 $3.75 $33,750.00 $3.75 $33,750.00 $3.75 $33,750.00 $3.75 $33,750.00 Make a cancellation at the Park Office 2,000 $3.75 $7,500.00 $3.75 $7,500.00 $3.75 $7,500.00 $3.75 $7,500.00 $3.75 $7,500.00 Registration (walk in/first come first serve) made at Park Office 40,000 No Charge No Charge No Charge No Charge No Charge No Charge No Charge No Charge No Charge No Charge
Total $729,375.00 $729,375.00 $729,375.00 $729,375.00 $729,375.00 Transaction Fees - First Renewal Period
Description Estimated Quantity
First Renewal Per Each Cost
Year One
First Renewal Period – Year
One
First Renewal Per Each Cost
Year Two
First Renewal Period – Year
Two Make a reservation at the Call Center 2,000 $ - $0.00 $0.00 $0.00 Make a reservation on the Internet 75,000 $ 8.00 $600,000.00 $8.00 $600,000.00 Make a reservation at the Park Office 14,000 $ 4.50 $63,000.00 $4.50 $63,000.00 Make a change to a reservation at the Call Center 1,000 $ 3.75 $3,750.00 $3.75 $3,750.00 Make a change to a reservation on the Internet 1,000 $ 3.75 $3,750.00 $3.75 $3,750.00 Make a change to a reservation at the Park Office 4,000 $ 3.75 $15,000.00 $3.75 $15,000.00 Make a cancellation at the Call Center 700 $ 3.75 $2,625.00 $3.75 $2,625.00 Make a cancellation on the Internet 9,000 $ 3.75 $33,750.00 $3.75 $33,750.00 Make a cancellation at the Park Office 2,000 $ 3.75 $7,500.00 $3.75 $7,500.00 Registration (walk in/first come first serve) made at Park Office 40,000 No Charge No Charge No Charge No Charge
Total $729,375.00 $729,375.00 Transaction Fees - Second Renewal Period
Description Estimated Quantity
Second Renewal Per Each Cost
Year One
Second Renewal
Period – Year One
Second Renewal
Per Each Cost Year Two
Second Renewal
Period – Year Two
Make a reservation at the Call Center 2,000 0 $0.00 $0.00 $0.00 Make a reservation on the Internet 75,000 8 $600,000.00 $8.00 $600,000.00 Make a reservation at the Park Office 14,000 4.5 $63,000.00 $4.50 $63,000.00 Make a change to a reservation at the Call Center 1,000 3.75 $3,750.00 $3.75 $3,750.00 Make a change to a reservation on the Internet 1,000 3.75 $3,750.00 $3.75 $3,750.00 Make a change to a reservation at the Park Office 4,000 3.75 $15,000.00 $3.75 $15,000.00 Make a cancellation at the Call Center 700 3.75 $2,625.00 $3.75 $2,625.00 Make a cancellation on the Internet 9,000 3.75 $33,750.00 $3.75 $33,750.00 Make a cancellation at the Park Office 2,000 3.75 $7,500.00 $3.75 $7,500.00 Registration (walk in/first come first serve) made at Park Office 40,000 No Charge No Charge No Charge No Charge
Total $729,375.00 $729,375.00
Bidder Please Populate Yellow Cells
Transaction Fees - Third Renewal Period
Description Estimated Quantity
Third Renewal
Per Each Cost Year One
Third Renewal
Period – Year One
Third Renewal
Per Each Cost Year Two
Third Renewal
Period – Year Two
Make a reservation at the Call Center 2,000 0 $0.00 $0.00 $0.00 Make a reservation on the Internet 75,000 8 $600,000.00 $8.00 $600,000.00 Make a reservation at the Park Office 14,000 4.5 $63,000.00 $4.50 $63,000.00 Make a change to a reservation at the Call Center 1,000 3.75 $3,750.00 $3.75 $3,750.00 Make a change to a reservation on the Internet 1,000 3.75 $3,750.00 $3.75 $3,750.00 Make a change to a reservation at the Park Office 4,000 3.75 $15,000.00 $3.75 $15,000.00 Make a cancellation at the Call Center 700 3.75 $2,625.00 $3.75 $2,625.00 Make a cancellation on the Internet 9,000 3.75 $33,750.00 $3.75 $33,750.00 Make a cancellation at the Park Office 2,000 3.75 $7,500.00 $3.75 $7,500.00 Registration (walk in/first come first serve) made at Park Office 40,000 No Charge No Charge No Charge No Charge
Total $729,375.00 $729,375.00 Transaction Fees - Forth Renewal Period
Description Estimated Quantity
Fourth Renewal Per Each Cost
Year One
Fourth Renewal
Period – Year One
Fourth Renewal
Per Each Cost Year Two
Fourth Renewal
Period – Year Two
Make a reservation at the Call Center 2,000 0 $0.00 $0.00 $0.00 Make a reservation on the Internet 75,000 8 $600,000.00 $8.00 $600,000.00 Make a reservation at the Park Office 14,000 4.5 $63,000.00 $4.50 $63,000.00 Make a change to a reservation at the Call Center 1,000 3.75 $3,750.00 $3.75 $3,750.00 Make a change to a reservation on the Internet 1,000 3.75 $3,750.00 $3.75 $3,750.00 Make a change to a reservation at the Park Office 4,000 3.75 $15,000.00 $3.75 $15,000.00 Make a cancellation at the Call Center 700 3.75 $2,625.00 $3.75 $2,625.00 Make a cancellation on the Internet 9,000 3.75 $33,750.00 $3.75 $33,750.00 Make a cancellation at the Park Office 2,000 3.75 $7,500.00 $3.75 $7,500.00 Registration (walk in/first come first serve) made at Park Office 40,000 No Charge No Charge No Charge No Charge
Total $729,375.00 $729,375.00 Transaction Fees - Fifth Renewal Period
Description Estimated Quantity
Fifth Renewal
Per Each Cost Year One
Fifth Renewal
Period – Year One
Fifth Renewal
Per Each Cost Year Two
Fifth Renewal
Period – Year Two
Make a reservation at the Call Center 2,000 0 $0.00 $0.00 $0.00 Make a reservation on the Internet 75,000 8 $600,000.00 $8.00 $600,000.00 Make a reservation at the Park Office 14,000 4.5 $63,000.00 $4.50 $63,000.00 Make a change to a reservation at the Call Center 1,000 3.75 $3,750.00 $3.75 $3,750.00 Make a change to a reservation on the Internet 1,000 3.75 $3,750.00 $3.75 $3,750.00 Make a change to a reservation at the Park Office 4,000 3.75 $15,000.00 $3.75 $15,000.00 Make a cancellation at the Call Center 700 3.75 $2,625.00 $3.75 $2,625.00 Make a cancellation on the Internet 9,000 3.75 $33,750.00 $3.75 $33,750.00 Make a cancellation at the Park Office 2,000 3.75 $7,500.00 $3.75 $7,500.00 Registration (walk in/first come first serve) made at Park Office 40,000 No Charge No Charge No Charge No Charge
Total $729,375.00 $729,375.00
Optional Hardware Costs
NGPC is currently required to purchase computers and desktop printers through the OCIO. The bidder should provide costs for any additional or supplemental specialized hardware equipment that NGPC might need to purchase. Please provide a list of the supplemental or specialized hardware needed, including cost per item. At renewal time, rates may increase by no more than 5%.
Include costs for the following items or any other items that are needed to be a part of the bidders solution. If there is an installation cost, it should be included.
Supplemental Pricing Cost per Unit Merchant Processing Fees 3%
Specialized Hardware Pricing Spreadsheet Brand Make Model
(if applicable) Cost per Unit Thermal Receipt Printer
Cash Drawer Bar Code Scanner Self-Service Kiosk $34,995.00 Other (specify) Other (specify) Add more items below this line if needed:
Kiosk Annual Maintenance fee 995 CRM Solution (cost per year) 10000
Form A Bidder Proposal Point of Contact Request for Proposal Number 6909 Z1
Form A should be completed and submitted with each response to this Request for Proposal. This is intended to provide the State with information on the bidder’s name and address, and the specific person(s) who are responsible for preparation of the bidder’s response.
Preparation of Response Contact Information Bidder Name: RA Outdoors, LLC (Aspira)
Bidder Address:
717 N. Harwood St., Suite 2300 Dallas, TX 75201
Contact Person & Title: Susan Grant, Vice President of Client Services
E-mail Address: susan.grant@aspiraconnect.com
Telephone Number (Office): 416-357-7733
Telephone Number (Cellular): 416-357-7733
Fax Number:
Each bidder should also designate a specific contact person who will be responsible for responding to the State if any clarifications of the bidder’s response should become necessary. This will also be the person who the State contacts to set up a presentation/demonstration, if required.
Communication with the State Contact Information Bidder Name: RA Outdoors, LLC (Aspira)
Bidder Address:
717 N. Harwood St., Suite 2300 Dallas, TX 75201
Contact Person & Title: Susan Grant, Vice President of Client Services
E-mail Address: susan.grant@aspiraconnect.com
Telephone Number (Office): 416-357-7733
Telephone Number (Cellular): 416-357-7733
Fax Number:
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