6909 Z1 Megasys Cost Proposal File 2 of 2 Worksheet.xlsx
XLSX spreadsheet 51 KB Posted
- Attached to
- State Park Reservation System
- Solicitation number
- 6909 Z1
- Issued by
- Douglas County, Nebraska
About this file
This document is a cost proposal worksheet for RFP Number 6909 Z1 issued by the State of Nebraska Department of Administrative Services for a State Park Reservation System. The RFP seeks a qualified contractor to provide a reservation system, with the initial contract period of 5 years and up to four 2-year renewal options. The worksheet details the proposed costs for various reservation and transaction types, including making, changing, and cancelling reservations through the call center, internet, and park office. It also includes costs for project implementation phases and hardware required. Estimated annual transaction volumes are provided to calculate the overall proposed costs over the contract term. The document also includes optional pricing for merchant processing fees and specialized hardware.
The proposed pricing is required to remain fixed for the initial 5-year contract period, with any subsequent increases capped at 5% per renewal period. The cost proposal covers a 10-year period, with pricing details provided for the initial 5-year term, two 2-year first and second renewal periods, and two additional 2-year third and fourth renewal periods. No charge is proposed for walk-in/first come first serve registrations made at the park office.
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Sheet1
| Revised Cost Proposal Sheet - RFP Number 6909 Z1 |
| Nebraska State Park Reservation System |
| Bidder's Name: |
| Bidders shall provide their proposed costs below. Prices submitted on the cost proposal form, once accepted by the state, shall remain fixed for the first five (5) years of the contract. Any request for a price increase subsequent to the initial five (5) years of the contract shall not exceed five percent (5%) of the price proposed for the period. Increases shall not be cumulative and will only apply to that period of the contract. The request for a price increase must be submitted in writing to State Purchasing Bureau a minimum of 120 days prior to the end of the current contract period. Documentation may be required by the State to support price increases. |
| For the purposes of this RFP, we will use the estimated quantites below: | ||||||||||||
| Bidder Please Populate Yellow Cells | ||||||||||||
| Transaction Fees - Initial Contract Period | ||||||||||||
| Description | Estimated | |||||||||||
| Quantity | Per Each Cost | |||||||||||
| Year One | Initial Contract Period – Year One | Per Each Cost | ||||||||||
| Year Two | Initial Contract Period – Year Two | Per Each Cost | ||||||||||
| Year Three | Initial Contract Period – Year Three | Per Each Cost | ||||||||||
| Year Four | Initial Contract Period – Year Four | Per Each Cost | ||||||||||
| Year Five | Initial Contract Period – Year Five | |||||||||||
| Project Initiation and Planning Phase (Project Implementation) | $37,500.00 | |||||||||||
| Design Phase (Project Implementation) | $37,500.00 | |||||||||||
| System Development Phase (Project Implementation) | $37,500.00 | |||||||||||
| Go Live Initial Contract (Project Implementation) | $37,500.00 | |||||||||||
| Hardware Required for Implementation (Project Implementation) | $37,500.00 | |||||||||||
| Make a reservation at the Call Center | 2,000 | $ 7.00 | $14,000.00 | $7.00 | $14,000.00 | $7.00 | $14,000.00 | $7.00 | $14,000.00 | $7.00 | $14,000.00 | |
| Make a reservation on the Internet | 75,000 | $ 7.00 | $525,000.00 | $7.00 | $525,000.00 | $7.00 | $525,000.00 | $7.00 | $525,000.00 | $7.00 | $525,000.00 | |
| Make a reservation at the Park Office | 14,000 | $ 7.00 | $98,000.00 | $7.00 | $98,000.00 | $7.00 | $98,000.00 | $7.00 | $98,000.00 | $7.00 | $98,000.00 | |
| Make a change to a reservation at the Call Center | 1,000 | $ - 0 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| Make a change to a reservation on the Internet | 1,000 | $ - 0 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| Make a change to a reservation at the Park Office | 4,000 | $ - 0 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| Make a cancellation at the Call Center | 700 | $ - 0 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| Make a cancellation on the Internet | 9,000 | $ - 0 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| Make a cancellation at the Park Office | 2,000 | $ - 0 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| Registration (walk in/first come first serve) made at Park Office | 40,000 | No Charge | No Charge | No Charge | No Charge | No Charge | No Charge | No Charge | No Charge | No Charge | No Charge | |
| Total | $824,500.00 | $637,000.00 | $637,000.00 | $637,000.00 | $637,000.00 | |||||||
| Transaction Fees - First Renewal Period | ||||||||||||
| Description | Estimated Quantity | First Renewal |
Per Each Cost Year One First Renewal Period – Year One First Renewal Per Each Cost
| Year Two | First Renewal Period – Year Two | |||||
| Make a reservation at the Call Center | 2,000 | $ 7.35 | $14,700.00 | $7.35 | $14,700.00 | |
| Make a reservation on the Internet | 75,000 | $ 7.35 | $551,250.00 | $7.35 | $551,250.00 | |
| Make a reservation at the Park Office | 14,000 | $ 7.35 | $102,900.00 | $7.35 | $102,900.00 | |
| Make a change to a reservation at the Call Center | 1,000 | $ - 0 | $0.00 | $0.00 | $0.00 | |
| Make a change to a reservation on the Internet | 1,000 | $ - 0 | $0.00 | $0.00 | $0.00 | |
| Make a change to a reservation at the Park Office | 4,000 | $ - 0 | $0.00 | $0.00 | $0.00 | |
| Make a cancellation at the Call Center | 700 | $ - 0 | $0.00 | $0.00 | $0.00 | |
| Make a cancellation on the Internet | 9,000 | $ - 0 | $0.00 | $0.00 | $0.00 | |
| Make a cancellation at the Park Office | 2,000 | $ - 0 | $0.00 | $0.00 | $0.00 | |
| Registration (walk in/first come first serve) made at Park Office | 40,000 | No Charge | No Charge | No Charge | No Charge | |
| Total | $668,850.00 | $668,850.00 | ||||
| Transaction Fees - Second Renewal Period | ||||||
| Description | Estimated Quantity | Second Renewal |
Per Each Cost Year One Second Renewal Period – Year One Second Renewal Per Each Cost
| Year Two | Second Renewal Period – Year Two | |||||
| Make a reservation at the Call Center | 2,000 | 7.7 | $15,400.00 | $7.70 | $15,400.00 | |
| Make a reservation on the Internet | 75,000 | 7.7 | $577,500.00 | $7.70 | $577,500.00 | |
| Make a reservation at the Park Office | 14,000 | 7.7 | $107,800.00 | $7.70 | $107,800.00 | |
| Make a change to a reservation at the Call Center | 1,000 | 0 | $0.00 | $0.00 | $0.00 | |
| Make a change to a reservation on the Internet | 1,000 | 0 | $0.00 | $0.00 | $0.00 | |
| Make a change to a reservation at the Park Office | 4,000 | 0 | $0.00 | $0.00 | $0.00 | |
| Make a cancellation at the Call Center | 700 | 0 | $0.00 | $0.00 | $0.00 | |
| Make a cancellation on the Internet | 9,000 | 0 | $0.00 | $0.00 | $0.00 | |
| Make a cancellation at the Park Office | 2,000 | 0 | $0.00 | $0.00 | $0.00 | |
| Registration (walk in/first come first serve) made at Park Office | 40,000 | No Charge | No Charge | No Charge | No Charge | |
| Total | $700,700.00 | $700,700.00 | ||||
| Transaction Fees - Third Renewal Period | ||||||
| Description | Estimated Quantity | Third |
Renewal Per Each Cost
| Year One | Third |
| Renewal Period – Year One | Third |
Renewal Per Each Cost Year Two Third Renewal Period – Year Two
| Make a reservation at the Call Center | 2,000 | 8.05 | $16,100.00 | $8.05 | $16,100.00 |
| Make a reservation on the Internet | 75,000 | 8.05 | $603,750.00 | $8.05 | $603,750.00 |
| Make a reservation at the Park Office | 14,000 | 8.05 | $112,700.00 | $8.05 | $112,700.00 |
| Make a change to a reservation at the Call Center | 1,000 | 0 | $0.00 | $0.00 | $0.00 |
| Make a change to a reservation on the Internet | 1,000 | 0 | $0.00 | $0.00 | $0.00 |
| Make a change to a reservation at the Park Office | 4,000 | 0 | $0.00 | $0.00 | $0.00 |
| Make a cancellation at the Call Center | 700 | 0 | $0.00 | $0.00 | $0.00 |
| Make a cancellation on the Internet | 9,000 | 0 | $0.00 | $0.00 | $0.00 |
| Make a cancellation at the Park Office | 2,000 | 0 | $0.00 | $0.00 | $0.00 |
| Registration (walk in/first come first serve) made at Park Office | 40,000 | No Charge | No Charge | No Charge | No Charge |
| Total | $732,550.00 | $732,550.00 | |||
| Transaction Fees - Forth Renewal Period | |||||
| Description | Estimated Quantity | Fourth Renewal |
Per Each Cost Year One Fourth Renewal Period – Year One Fourth Renewal Per Each Cost
| Year Two | Fourth Renewal Period – Year Two | |||||
| Make a reservation at the Call Center | 2,000 | 8.45 | $16,900.00 | $8.45 | $16,900.00 | |
| Make a reservation on the Internet | 75,000 | 8.45 | $633,750.00 | $8.45 | $633,750.00 | |
| Make a reservation at the Park Office | 14,000 | 8.45 | $118,300.00 | $8.45 | $118,300.00 | |
| Make a change to a reservation at the Call Center | 1,000 | 0 | $0.00 | $0.00 | $0.00 | |
| Make a change to a reservation on the Internet | 1,000 | 0 | $0.00 | $0.00 | $0.00 | |
| Make a change to a reservation at the Park Office | 4,000 | 0 | $0.00 | $0.00 | $0.00 | |
| Make a cancellation at the Call Center | 700 | 0 | $0.00 | $0.00 | $0.00 | |
| Make a cancellation on the Internet | 9,000 | 0 | $0.00 | $0.00 | $0.00 | |
| Make a cancellation at the Park Office | 2,000 | 0 | $0.00 | $0.00 | $0.00 | |
| Registration (walk in/first come first serve) made at Park Office | 40,000 | No Charge | No Charge | No Charge | No Charge | |
| Total | $768,950.00 | $768,950.00 | ||||
| Transaction Fees - Fifth Renewal Period | ||||||
| Description | Estimated Quantity | Fifth |
Renewal Per Each Cost
| Year One | Fifth |
| Renewal Period – Year One | Fifth |
Renewal Per Each Cost Year Two Fifth Renewal Period – Year Two
| Make a reservation at the Call Center | 2,000 | 8.85 | $17,700.00 | $8.85 | $17,700.00 |
| Make a reservation on the Internet | 75,000 | 8.85 | $663,750.00 | $8.85 | $663,750.00 |
| Make a reservation at the Park Office | 14,000 | 8.85 | $123,900.00 | $8.85 | $123,900.00 |
| Make a change to a reservation at the Call Center | 1,000 | 0 | $0.00 | $0.00 | $0.00 |
| Make a change to a reservation on the Internet | 1,000 | 0 | $0.00 | $0.00 | $0.00 |
| Make a change to a reservation at the Park Office | 4,000 | 0 | $0.00 | $0.00 | $0.00 |
| Make a cancellation at the Call Center | 700 | 0 | $0.00 | $0.00 | $0.00 |
| Make a cancellation on the Internet | 9,000 | 0 | $0.00 | $0.00 | $0.00 |
| Make a cancellation at the Park Office | 2,000 | 0 | $0.00 | $0.00 | $0.00 |
| Registration (walk in/first come first serve) made at Park Office | 40,000 | No Charge | No Charge | No Charge | No Charge |
| Total | $805,350.00 | $805,350.00 |
Optional Hardware Costs
NGPC is currently required to purchase computers and desktop printers through the OCIO. The bidder should provide costs for any additional or supplemental specialized hardware equipment that NGPC might need to purchase. Please provide a list of the supplemental or specialized hardware needed, including cost per item. At renewal time, rates may increase by no more than 5%.
Include costs for the following items or any other items that are needed to be a part of the bidders solution. If there is an installation cost, it should be included.
| Supplemental Pricing | Cost per Unit |
| Merchant Processing Fees | See Below |
| Specialized Hardware Pricing Spreadsheet | Brand Make Model | ||
| (if applicable) | Cost per Unit | ||
| Thermal Receipt Printer | Epson Tm-T88VII | $599.00 | |
| Cash Drawer | Star Micronics | $150.00 | |
| Bar Code Scanner | Unitech | $75.00 | |
| Self-Service Kiosk | TBD | ||
| PosiFlez 15" POS Workstation | $1,500.00 | ||
| Other (specify) | |||
| Add more items below this line if needed: | |||
| Merchant Processing Cost Information Based on 2023 Transaction / Volumne provided in August 20, 2024 Q&A Responses: | MEGApay Merchant Processing | ||
| Effective Processing Rate: | 2.74% | ||
| Items: | |||
| • | Rate: | ||
| • | Per Transaction: | ||
| • | Card Brand Fees: |
0.20% $ 0.10 2.40%
| Monthly Service Fees: | ||
| • | Monthly EMV Devices: $0.00 x 61 | |
| • | Monthly EMV Devices (Additional): $15.99 x 85 | |
| • | Monthly PCI Breach Protection, Per MID: $10.00 x 38 | |
| o | Total Estimated Monthly Fees: | $ 0.00 |
$1,359.15 $ 380.00 $ 1,739.15
| Estimated Merchant Process Fees from 2023: | ||
| • | Volume 2023: | |
| • | Number of Transactions: | |
| o | Total Estimated Fees: | $ 21,974,788.00 |
301,328 $ 603,216.44
&"-,Bold" Confidential - Megasys Pricing &D Page &P
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