Smart Irrigation Controllers and Master Valve/Flow Sensor with Professional Services

The County of Orange, OC Community Resources, is conducting a competitive sealed bid solicitation (IFB #012-3044004-EB) for the procurement and installation of smart irrigation controllers and master valve/flow sensor equipment with comprehensive professional services at Mile Square Regional Park. The project encompasses the removal and replacement of ten existing irrigation controllers with eight HydroPoint WeatherTRAK OptiFlow XR smart irrigation controllers featuring stainless steel enclosures, replacement of the existing master valve with a Cla-Val model valve, installation of one WeatherTRAK flow sensor, installation of one HydroPoint rain sensor, and replacement or upgrade of 84 valve boxes (31 lid-only replacements and 53 complete lid and box combinations). All eight controllers must include a ten-year Central Irrigation Management (CIM+OFS) service plan, ten-year warranty coverage, and ten-year field technical support. Deliverables include complete system installation, HydroPoint Data Systems commissioning and optimization services, operation and maintenance manuals, manufacturer certification letters for each controller, two keys per controller, digital irrigation record drawings and controller charts in AutoCAD and PDF formats, and a completed irrigation guarantee statement. Qualified bidders must possess a valid California C27 Landscaping Contractor license, demonstrate a minimum of five years of continuous commercial irrigation system installation experience, and hold manufacturer certification in WeatherTRAK OptiFlow XR installation. Work must be performed during standard business hours (Monday-Friday, 7:00 AM-5:00 PM) excluding County holidays, unless pre-approved, with multiple scheduled site observations required throughout the project including pre-job conference, controller installation, controller activation, point of connection installation, master valve and flow sensor installation, flow sensor conduit installation, and final site observation. Electronic bid submissions are required through the County's eProcurement Portal with a deadline of April 27, 2026, at 2:00 PM, and all bid prices must remain firm for the entire contract term of one calendar year from execution, with any price decreases automatically extended to the County.

The County of Orange has established local small business preferences applicable to this procurement, offering a five percent bid price deduction for certified Orange County Local Small Business (OCLSB) bidders or an eight percent deduction for bidders certified as both OCLSB and Disabled Veteran Business Enterprise (DVBE). The project specifically requires integration with HydroPoint Data Systems' existing infrastructure and the WeatherTRAK networked irrigation management platform, which controls all new controllers. Contractors must obtain HydroPoint Certified Installer Program certification prior to commencing work and must coordinate directly with HydroPoint Data Systems for commissioning services. The contract is structured as a firm fixed-fee agreement with separate pricing categories for equipment and materials, labor and services, and optional time-and-materials work items for field wiring repairs, with contract award made to the lowest responsive, responsible bidder. Insurance requirements mandate minimum coverage of $1,000,000 commercial general liability per occurrence, $1,000,000 automobile liability, statutory workers' compensation, and $1,000,000 employers' liability insurance from carriers rated A-/VIII or better by A.M. Best. Prevailing wage compliance is required under California Labor Code sections 1771 et seq., and Board of Supervisors approval is necessary if the annual contract value to any single contractor exceeds $200,000 or if the total contract value across all years exceeds $1,000,000, though the specific contract value or budget range is not explicitly disclosed in the solicitation documents.