Smart_Irrigation_Controllers_and_Master_Valve_Flow_Sensor_with_Professional_Services.pdf

County of Orange, OC Community Resources

Invitation for Bid for Smart Irrigation Controllers and Master Valve/Flow Sensor with Professional Services

IFB # 012-3044004-EB

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/ocgov

COUNTY OF ORANGE

OC Community Resources

PROCUREMENT SERVICES

601 N Ross Street

Santa Ana, CA

92701

Date: Tuesday, March 31, 2026

INVITATION FOR BIDS

FOR: SMART IRRIGATION CONTROLLERS AND MASTER VALVE/FLOW

SENSOR WITH PROFESSIONAL SERVICES

BID MUST BE RECEIVED BEFORE:

April 27, 2026 / 2:00 pm

IFB # 012-3044004-EB

Procurement Services Regular Office Hours:

8:00 AM to 5:00 PM

Monday through Friday

The office is closed between 12:00 PM and 1:00 PM

Table Of Contents

1. General Information

2. General Instructions

3. Protest Procedures

4. Scope of Work

5. OCLSB and DVBE Preference Policies Certification Requirements

6. Electronic Fund Transfer (EFT)

7. Pricing

8. Vendor Responses

Attachments:

A - Model Contract - Smart Irrigation Controllers and Master Valve Flow Sensor with

Professional Services

B - Attachment C - Irrigation Specification

C - Attachment D - Irrigation Drawings

D - Attachment E – Valve Boxes Replacement List

E - ATTACHMENT F - GUARANTEE FOR IRRIGATION SYSTEM

F - Exhibit 1 - Time & Materials (T&M) Work Authorization Form

G - Exhibit 2 - Turnover And Acceptance Form

H - Exhibit 3 - Contractor Safety - Activity Checklist

I - Exhibit 4 - Jobsite Safety Checklist

J - Exhibit 5 - 306 County's Safety and Loss Prevention Policy and Procedure

Invitation for Bid for Smart Irrigation Controllers and Master Valve/Flow Sensor with Professional Services

County of Orange IFB

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SECTION 1. General Information

1.1 BACKGROUND

The purpose of this project is to upgrade the existing irrigation system at the designated site by replacing ten (10) existing irrigation controllers with eight (8) HydroPoint WeatherTRAK OptiFlow XR smart irrigation controllers, and one (1) Cla-Val master valve with one (1) WeatherTRAK flow sensor. The locations of the existing and proposed controllers are shown in Attachment D – Irrigation Drawings.

1.2 IMPORTANT NOTICE

The County has attempted to provide all information available. It is the responsibility of each Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this IFB is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the County Deputy Procurement Agent

(DPA), Erin Barnes, via the County’s online biding system.

1.3 CLARIFICATION/INTERPRETATION

If clarification or interpretation of this solicitation is considered necessary by County, a written addendum shall be issued and the information will be posted on County’s online bid system. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the County DPA. All addenda will be submitted and posted on the County’s online bidding system. It is the responsibility of each Bidder to periodically check the County’s online biding system to ensure that they have received and reviewed any and all addenda to this solicitation. The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

All questions or requests for interpretation must be received within this solicitation's Question &

Answer section by Tuesday, April 21, 2026 before 2:00 pm.

1.4 COMMUNICATION

Bidders are not to contact other County personnel with any questions or clarifications concerning this

Invitation for Bid (IFB). All questions regarding this solicitation must be submitted via the Question &

Answer section of this solicitation within the County’s eProcurement Portal at:

https://procurement.opengov.com/portal/ocgov. Any County response relevant to this IFB other than through or approved by County is unauthorized and will be considered invalid.

County's Deputy Procurement Agent, Erin Barnes, erin.barnes@occr.ocgov.com, will provide all official communication concerning this IFB.

1.5 BID VALIDITY

Bids will be valid for a period of 365 days after IFB closing date.

1.6 LOBBYISTS

County of Orange does not require and neither encourages or discourages the use of lobbyists or other consultants for the purpose of securing business.

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ORANGE COUNTY BOARD OF SUPERVISORS

AND COUNTY AGENCY OFFICERS

Board of Supervisors

Janet Nguyen, First District Vicente Sarmiento, Second District Donald P. Wagner, Third District

Doug Chaffee, Fourth District Katrina Foley, Fifth District

County Agency Officers

Claude Parrish, Assessor Hugh Nguyen, Clerk-Recorder

Todd Spitzer, District Attorney-Public Administrator Don Barnes, Sheriff-Coroner

Shari L. Freidenrich, Treasurer-Tax Collector Andrew Hamilton, Auditor-Controller

SECTION 2. General Instructions

2.1 REVIEW

Before submitting a bid, Bidders shall carefully review the General Instructions and examine the solicitation contents, including the Model Contract Terms, Conditions and Scope of Work. Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract. The Model

Contract contained in this solicitation is the Contract proposed for execution. Upon award, awarded Bidder will be required to sign and submit Contract for execution.

2.2 RESPONSIVENESS

Responsive bids shall include completed submittals/attachments provided in the Vendor Responses.

2.3 BID SUBMISSION

Electronic Bids shall be submitted via the County’s online bidding system via the following link https://procurement.opengov.com/portal/ocgov. All required sections of the IFB as listed above, must be submitted via the County’s eProurement Portal. Bidder is solely responsible for “on time” submission of their electronic bid. The County will not accept late bids and no exceptions shall be made. County will only receive those bids that were transmitted successfully.

Note: Electronic Bids cannot be viewed by County until after the solicitation deadline. If you encounter any problems with your registration, system, bid submission, or other system issues, please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

2.4 AWARD

Upon recommendation of Contract award, Bidder will be required to submit the following documents within seven (7) days of County notification, unless otherwise specified in the solicitation:

A. Insurance: Certificate(s) of Insurance, including additional Insured Endorsement(s); refer to Model

Contract, Article-Insurance mailto:procurement-support@opengov.com

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B. W-9 Form: Current signed W-9 (Taxpayer ID No & Certification), which includes Contractor’s

Legal Business Name(s). Out of State Vendors are required to submit a 587/590 Form.

2.5 PRICING

A. Bid Prices: The bid prices quoted on this solicitation shall be firm for the entire contract term of the awarded Contract.

B. Addenda: Bid prices offered shall reflect all addenda issued by County.

C. Scope of Work: Bids shall be submitted only for the items and/or services as stated in the Scope of

Work, Attachment A of Model Contract; bids for other than the items and/or services listed will not be considered.

D. Firm Prices: The County will only consider firm price bids.

E. Profit: The net amount of profit will remain firm for the entire term of the Contract. Contract adjustments which increase Contractor’s profit will not be allowed.

F. Price Decreases: All price/rate decreases will automatically be extended to the County. Please reference Paragraph – Price Increase/Decrease provision for additional information.

G. Acceptance: Bids must be provided for each item separately, “all-or-none” bids will not be accepted unless in the best interest of the County.

2.6 NO SUBSTITUTIONS

The bidder is required to meet all specifications and requirements contained in this solicitation. No substitutions will be accepted, unless prior County written approval is received.

2.7 DISCREPANCIES

Bidder shall take all responsibility for any errors or omissions in their bids. Any discrepancies in numbers or calculations shall be interpreted to reflect the lowest price to the County.

If prior to contract award, a Bidder discovers a mistake in their bid which renders the Bidder unwilling to perform under any resulting contract, the Bidder must immediately notify the buyer and request to withdraw the bid. It shall be solely within the County's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire bid.

If the solicitation provided for evaluation and award on a line item or combination of items basis, the County may consider permitting withdrawal of specific line item(s) or combination of items.

2.8 BID EXPENSES

The County shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their bids. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet. Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Bidder in:

A. Preparing its bid in response to this IFB.

B. Submitting that bid to the County.

C. Negotiating with the County any matter related to the bid; and, D. Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the

Contract.

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2.9 ACCEPTANCE/REJECTION/AWARD

A. Bids submitted in response to this IFB may become subject to public disclosure under the California

Public Records Act, and other applicable law. The County shall not be liable in any way for disclosure of any such records. Additionally, all bids shall become the property of the County.

B. The lowest responsive, responsible Bidder will be recommended for contract award.

C. Bids will be reviewed by the County for responsiveness to all requirements. The County has the right to reject any bid deemed unresponsive or lacking the resources or experience to adequately perform the services described herein.

D. Only those responsible, responsive bids meeting all solicitation requirements and specifications shall be further reviewed for consideration for award. Award shall be based on the lowest, responsive, responsible bid.

E. Please take notice, non-acceptance of the County of Orange terms and conditions, incorporated in model contract, may deem a bid non-responsive. County may not accept any other terms, conditions, or provisions contrary to those contained within this solicitation.

F. Final award determination shall be based upon the lowest responsive, responsible bid, and may also include a review of Bidder’s ability to meet the requirements and perform the services specified in this solicitation; Bidder’s references and past performance; and Bidder’s acceptance of County of Orange terms and conditions.

G. By submitting a response to this solicitation, Bidders agree to accept the decision of the County DPA as final.

H. Awarded Bidder will be required to sign a contract upon award. If Bidder is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.

2.10 RIGHTS RESERVED TO COUNTY

The County reserves the right to:

A. Request a sample for determining equality with the specified brand.

B. Waive, at its discretion, any non-material defects, irregularity, or informality, which County deems correctable or otherwise not warranting rejection of the bid that do not result in any unfair competitive advantage.

C. Verify and validate any information prior to Contract Award and during the entire term of the

Contract.

D. Make multiple awards to Bidders for services requested in this solicitation, at its sole discretion, to serve the best interests of the County

E. Accept or reject in whole or in part any or all bids received as a result of this solicitation at its sole discretion and to solicit for new bids, as the best interest of the County may require.

F. Negotiate the final Contract with the lowest, responsive and responsible Bidder or Bidders as necessary to serve the best interests of the County.

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G. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representation that any contract will be awarded to any Bidder responding to this solicitation.

H. Award its total requirements to one Bidder or to apportion those requirements among two or more

Bidders as the County may deem to be in its best interests; therefore, bids must be provided for each item separately; “all-or-none” bids will not be accepted unless in the best interest of the

County.

I. Defer award of this Contract for a period of 180 days after the Bid opening. During this period, Bidders shall guarantee the prices quoted in their Bids. County and the lowest responsive, responsible Bidder may mutually agree in writing to extend this deferral period.

2.11 JOINT BIDS

Where two or more Bidders desire to submit a single bid in response to a solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm or multiple firms, but not with multiple firms doing business as a joint venture.

2.12 UNFAIR PRACTICES AND OTHER LAWS

Bidder warrants that its bid complies with the Unfair Practices Act (Business and Professions Code Section

17000 et seq.) and all applicable County, State and Federal laws and regulations.

2.13 INDEPENDENCE OF BID

By submitting a bid, Bidder swears under penalty of perjury that it did not conspire with any other supplier to set prices in violation of anti-trust laws.

2.14 AMERICANS WITH DISABILITY ACT (ADA)

To comply with the non-discrimination requirements of the ADA, it is the policy of the County to make every effort to ensure that its programs, activities and services are available to all persons, including persons with disabilities. For persons with a disability needing a reasonable modification to participate in the procurement process, or for persons having questions regarding reasonable modifications for the procurement process, you must contact the buyer listed in the solicitation.

2.15 SAFETY DATA SHEETS (SDS)

The Contractor is required to provide a completed Safety Data Sheet (SDS) for each hazardous substance provided to the County under the Contractor’s Contract with the County. This includes hazardous substances that are not directly included in the Contract, but are included in the goods or services provided by the Contractor to the County. The provision of the SDSs must be in accordance with the requirements of California Labor Code Sections 6380 through 6399, General Industry Safety Order Section 5194, and

Title 8, California Code of Regulations. The SDSs for each substance must be sent to the place of shipment or provision of goods/service.

2.16 CONTRACTOR SAFETY

Contractor shall comply with the County’s Safety and Loss Prevention Policy and Procedure#306

(“Contractor Safety Responsibilities”) and submit a copy of their Injury and Illness Prevention Program

(IIPP) and Contractor Safety-Activity Checklist to the County’s Project Manager prior to the start of any

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Safety-Activity Checklist and will provide a new Safety-Activity Checklist upon County request. The IIPP shall comply with California Code of Regulations, Title 8, Section 1509 or 3203(whichever applies).

Contractor shall submit other safety programs that pertain to the type of job that will be performed on site.

County reserves the right to conduct inspections and audits as necessary for the purpose of evaluating any aspect of safety performance under this Contract.

2.17 DUNS NUMBER

The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your bid submission response.

2.18 UNIQUE ENTITY IDENTIFIER NUMBER (UEI)

The County requires a valid UEI number prior to Contract Award. If needed, your company may obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your bid submission response.

SECTION 3. Protest Procedures

Any actual or prospective bidder or respondent who alleges an error or impropriety in the solicitation or award of a contract may submit a grievance or protest to Erin Barnes at erin.barnes@occr.ocgov.com, as set forth herein.

PROTEST PROCEDURES

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor;

B. The signature of the protestor or the protestor’s representative;

C. The solicitation or contract number;

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy Procurement

Agent (DPA), Erin Barnes at erin.barnes@occr.ocgov.com, no later than five (5) business days prior to the Closing Date of the solicitation. Protests received after the five (5) business-day deadline will not be considered by the County.

B. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/response prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Award of Contract:

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A. Protests related to the award of a contract must be submitted to the Deputy Procurement

Agent, Erin Barnes at erin.barnes@occr.ocgov.com, no later than five (5) business days after the Notice of Solicitation Ranking Results is provided by the DPA.

B. Protests relating to a proposed contract award received after the five (5) business day deadline will not be considered by the County.

C. If the five (5) business day period expires without the receipt of a protest, the department may move forward with the contract award or if necessary, file the item for approval by the Board of

Supervisors.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the Procurement Appeals Board, in accordance with the process stated below.

APPEALS PROCESS

A. If the protestor wishes to appeal the protest decision of the Deputy Procurement Agent, the protestor must submit, within three (3) business days from receipt of the Deputy Procurement

Agent’s decision, a written appeal to the Office of the County Procurement Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that mailto:CPOAppeals@ocgov.com

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Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

SECTION 4. Scope of Work

4.1 SCOPE OF WORK

The Contractor shall provide all labor, materials, equipment, transportation, and services necessary to furnish and install the new smart irrigation controllers and associated field upgrades. All work shall be performed in accordance with the requirements outlined in Attachment C – Irrigation Specification, which serves as the primary reference for all technical standards, installation procedures, and product requirements.

The Contractor shall:

• Install eight (8) HydroPoint WeatherTRAK OptiFlow XR smart irrigation controllers.

• Replacement of the existing master valve with one (1) Cla-Val master valve. Installation of one

(1) WeatherTRAK flow sensor with Paige Electric flow sensor cable.

• Each controller must include a 10-year Central Irrigation Management (CIM+OFS) service plan, 10-year warranty, and 10-year field technical support, as specified in Attachment C – Irrigation

Specification.

• The WeatherTRAK flow sensor must include 3-year warranty from the date of purchase and 10-year technical support as part of the 10-year Central Irrigation Management (CIM+OFS) service plan for the controllers.

• The new master valve must include 1 year installation workmanship warranty.

• Install one (1) HydroPoint Rain Sensor (Part # BL-5407-KIT) with hardwire. The final mounting location must be approved by the County Project Manager or designee to ensure the sensor is protected from vandalism/theft and remains free from signal or rainfall blockage.

• Coordinate with HydroPoint Data Systems or an approved distributor to complete all required commissioning services.

• Integrate new controllers with existing infrastructure while protecting all existing components in place.

• Confirm electric control valve locations and if necessary, update revised locations in the WeatherTRAK controller site map online.

• Upgrade electric control valve box covers, boxes or both as identified in Attachment E – Valve

Boxes Replacement List. Include program and station number heat stamping on all valve box covers and recycled water identification and program and station number tags on all valves, per Attachment C – Irrigation Specification.

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• Optional Bid Item: Field Wiring Repairs (T&M) - Repair and replace low-voltage wiring on existing valves that do not have properly functioning communication with the new smart controllers. Each valve must have its own dedicated station wire to the controller; splitting or

"doubling up" existing wires to connect two valves is strictly prohibited.

4.2 DELIVERABLES

The Contractor shall provide the following:

• Installation of all specified controllers and hardwired rain sensor.

• Replacement of all broken valve boxes and/or covers listed in Attachment E – Valve Boxes

Replacement List in compliance with Attachment C specifications. Replace Lid only (31 counts).

Replace lid and box (53 counts).

• Completion of all wiring runs as authorized.

• Required documentation and certifications as outlined in Attachment C – Irrigation

Specification.

• Completion of Attachment F – Guarantee for Irrigation System

• Operation and maintenance manuals.

• All items are necessary for system turnover and acceptance. Contractor shall submit a Turnover

& Acceptance Form similar to Exhibit 2 - Turnover & Acceptance Form, which serves as a reference guide.

4.3 COMMISSIONING SERVICES & SITE MAPPING

The Contractor is responsible for obtaining and funding all required commissioning services, including:

• Controller commissioning

• Include accurate pinned locations and labeling of all existing valve stations in the field, irrigation heads, quick couplers, controllers, gate valves, pressure regulators, master valves, flow sensors, water meters, etc. within the WeatherTRAK site map online feature.

• Flow sensor commissioning (Flow sensor installed by others)

• Site optimization

Refer to Attachment C – Irrigation Specification, Part 2 for detailed descriptions of these services and associated deliverables.

4.4 OPTIONAL BID ITEM: COMPENSATION (TIME & MATERIALS)

Specific field tasks, including low voltage wiring repair and replacement, shall be compensated on a Time and Materials (T&M) basis. The Contractor shall use Exhibit 1 – Time & Materials (T&M) Work

Authorization Form as a reporting guide. This includes maintaining daily logs of man-hours and providing a station-by-station itemized list of all materials (linear footage for trenching and wiring, wire splice kits, and valve models) for field verification and approval by the County Project Manager.

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4.5 QUALIFICATIONS

Contractor and on-site job superintendent must have been regularly engaged in and specialized in the installation of irrigation systems of similar scope, size, and complexity to the system specified in this contract for a minimum of the past five (5) years.

Contractor and on-site field superintendent must meet the following minimum qualifications:

A. At least five (5) years of continuous experience in the installation of commercial irrigation systems.

B. Contractor shall provide a copy of the manufacturer’s installation certification program for the authorized specified WeatherTRAK OptiFlow XR weather-based irrigation controller.

C. At least one (1) individual who is fluent in speaking, reading, and writing English must be present in the field throughout the implementation of the work. This individual must be available at all times during the execution of the work, possess a thorough understanding of the materials being installed, be familiar with the manufacturer’s recommended installation methods, and be responsible for directing all work activities.

D. C27 License - Landscaping Contractor

4.6 SUBSTITUTIONS

No substitutions for specified equipment or materials will be accepted without prior written approval from the County’s Authorized Representative. Refer to Attachment C – Irrigation Specification for substitution procedures.

4.7 WORKING HOURS

Work shall be performed during standard business hours (Monday through Friday, 7:00 AM to 5:00 PM), excluding County holidays. Any work outside these hours must be pre-approved.

4.8 REFERENCE DOCUMENTS

This Scope of Work must be read in conjunction with the following attachments:

• Attachment C – Irrigation Specification (primary technical reference)

• Attachment D – Irrigation Drawings

• Attachment E – Valve Boxes Replacement List

• Attachment F – Guarantee for Irrigation System.

• Exhibit 1 - Time & Materials (T&M) Work Authorization Form

• Exhibit 2: Turnover And Acceptance Form

SECTION 5. OCLSB and DVBE Preference Policies Certification Requirements

County of Orange Local Small Business (OCLSB) Preference and Disabled Veteran Business

Enterprise (DVBE) Preference Policies Certification Requirements

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5.1 OCLSB:

Effective January 1, 2020, County of Orange Board of Supervisors adopted the OCLSB Preference policy. Implementation of the OCLSB Preference policy supports local businesses, the local economy and the development of the County’s tax base.

To be certified as a Local Small Business by the County of Orange, a business shall meet (1) and (2) below:

A. Local Business Requirements:

1. Maintains their principal center of operations (i.e. headquarters) within Orange County, and:

2. Has:

a. A business address located in the County of Orange that is not a post office box, or

b. A valid business license or certificate of occupancy issued by the County of Orange or by an Orange County city, or other documentation acceptable to the County of Orange.

B. Small Business Requirements:

1. Must be certified as a Small Business by the State of California Department of General

Services (DGS): and, C. Above requirements must be valid at the time of proposal submittal through the time of award of the contract. The terms and conditions of the contract shall additionally require the contractor to remain in compliance with the Local Business requirements (pursuant to subsection (a) above) through the term of the contract, including any extensions or renewals, and shall provide that contractor’s failure to comply may be construed by County as a material breach of the contract.

5.2 DVBE:

Effective January 1, 2021, County of Orange Board of Supervisors adopted the DVBE Preference policy.

The DVBE Preference policy supports local business opportunity, economy and the development of

County’s tax base, and in addition recognizes the service and sacrifice given by the men and women of our

Armed Forces.

To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a business shall meet

(A) and (B) below:

A. Must be certified as a DVBE by the State of California Department of General Services (DGS);

and, B. DGS DVBE requirements must be valid at the time of bid/proposal submittal through the time of award of the contract.

To participate as an OCLSB and/or DVBE please read and follow the process outlined in COUNTY OF

ORANGE LOCAL SMALL BUSINESS (OCLSB) AND DISABLED VETERAN BUSINESS

ENTERPRISE (DVBE) CERTIFICATION REQUIREMENTS in the VENDOR RESPONSES.

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

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5.3 OCLSB/DVBE CERTIFICATION REQUIREMENTS:

County Of Orange Local Small Business (OCLSB) Preference And Disabled Veteran Business

Enterprise (DVBE) Certification Requirements

A. To participate as an OCLSB and/or DVBE the following requirements must be met:

1. Must be certified with State of California the Department of General Services (DGS) as a

Small Business. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

2. Must be certified with DGS as a DVBE. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

3. Maintains their principal center of operations (i.e. headquarters) within Orange County.

4. Certification must be valid at the date/time solicitation is closed, and it shall remain in effect at the time of contract award. County reserves the right to verify and/or reject incomplete documents.

5. Complete and sign the Affirmation form attached herein. The signed Affirmation form and the OCLSB Certification are required and must be returned with the solicitation response.

B. OCLSB or DVBE Preference provides for the following:

1. Invitation for Bid – IFB

A five percent (5%) deduction in the original bid price shall be applied to all confirmed

OCLSB or DVBE bidders for evaluation purposes. If the lowest bidder is a certified OCLSB or DVBE bidder, the contract will be awarded at the certified OCLSB or DVBE’s original bid price. The maximum allowable preference deduction is $100,000.

2. Request for Proposal - RFP

a. No Cost - Any Request for Proposals that does not include cost as a scoring criteria shall instead apply the five percent (5%) or eight percent (8%) preference percentage pursuant to the eligibility requirements above to a scoring criteria in the RFP that makes up no more than twenty percent (20%) of the total RFP.

b. With Cost - An additional five percent (5%) shall be applied to the total cost of each certified OCLSB or DVBE to obtain their final score. If the final score of any OCLSB or

DVBE matches the final score of a respondent who is not an OCLSB or DVBE, preference shall be given to the certified OCLSB or DVBE. If two or more OCLSBs and/or DVBEs have the same final score, the County shall determine the contract award based on the County’s best interests. Notwithstanding these preference procedures, the

Orange County Board of Supervisors reserves the right to award contracts in any other permissible manner in consideration of the County’s best interests.

C. Dual OCLSB and DVBE Preference provides for the following:

1. Business Certified as OCLSB and DVBE

If a State-certified OCLSB is also a State-certified DVBE, the preference given to that business shall be 8% instead of 5%.

https://caleprocure.ca.gov/pages/sbdvbe-index.aspx https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

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D. Subcontractors

If bidder is submitting subcontractors to qualify for the OCLSB or DVBE preference, bidder must demonstrate through the Staffing Plan that 20% of the total bid amount is allocated to the OCLSB and/or DVBE subcontractor(s).

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

SECTION 6. Electronic Fund Transfer (EFT)

If awarded, the County offers Bidder the option of receiving payment directly to its bank account via an

Electronic Fund Transfer (EFT) process in lieu of a check payment. Payment made via EFT shall also receive an Electronic Remittance Advice with the payment details via e-mail. An e-mail address shall need to be provided to County via an EFT Authorization Form. A copy of the EFT form is attached as an Exhibit to this solicitation.

SECTION 7. Pricing

EQUIPMENT, MATERIALS & DELIVERY COST PROPOSAL

The rates in this table shall be used to determine the final contract award.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Manufacturer: WeatherTRAK Model

Number: SA10- WT3-36-AX/WTOF-

KEY Description: 36 station Pro3 client automatic Controller W/10 yr.

data Plan Notes: Controller #1 (V) See

Irrigation Specification and Irrigation

Drawings

1 Each

2 Manufacturer: WeatherTRAK Model

Number: SA5- WT3-24-AX/WTOF-

KEY Description: Metered pedestal assembly with controller enclosure option and 24 station pro3 client automatic controller W/10 yr. data plan Notes: Controller #2 (U) See

Irrigation Specification and Irrigation

Drawings

1 Each

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Line Item Description Quantity Unit of

Measure Unit Cost Total

3 Manufacturer: WeatherTRAK Model

Number: SA10- WT3-24-AX/WTOF-

KEY Description: 24 station Pro3 client automatic Controller retrofit kit

W/10 yr. data plan Notes: Controller

#3 (T) See Irrigation Specification and

Irrigation Drawings

1 Each

4 Manufacturer: WeatherTRAK Model

Number: SA01- WT3-48-AX/WTOF-

KEY Description: 48 station pro3 client automatic controller W10 yr.

data plan Notes: Controller #4 (R&S)

See Irrigation Specification and

Irrigation Drawings

1 Each

5 Manufacturer: WeatherTRAK Model

Number: SA01- WT5-72-AX

Description: 72 station oxr manager automatic controller W10 yr. data plan

Notes: Controller #5 (O,P&Q) See

Irrigation Specification and Irrigation

Drawings

1 Each

6 Manufacturer: WeatherTRAK Model

Number: SA01- WT3-24-AX/WTOF-

KEY Description: 24 station pro3 client automatic controller W10 yr.

data plan Notes: Controller #6 (FH)

See Irrigation Specification and

Irrigation Drawings

1 Each

7 Manufacturer: WeatherTRAK Model

Number: SA01- WT3-48-AX/WTOF-

KEY Description: 48 station pro3 client automatic controller W/10 yr.

data plan Notes: Controller #7 (M&N)

See Irrigation Specification and

Irrigation Drawings

1 Each

8 Manufacturer: WeatherTRAK Model

Number: SA9- WT3-36-AX/WTOF-

KEY Description: 36 station pro3 client automatic controller retrofit kit

W/10 yr. data plan Notes: Controller

#8 (AR) See Irrigation Specification and Irrigation Drawings

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Line Item Description Quantity Unit of

Measure Unit Cost Total

9 Manufacturer: WeatherTRAK Model

Number: BL-5407-KIT Description:

HydroPoint Rain Sensor with hardwire

Notes: See Irrigation Specification and

Irrigation Drawings

1 Each

10 Valve box lid replacement Notes:

Refer to Irrigation Specification and

Irrigation Drawings for requirements.

31 Each

11 Valve box lid and box replacement

Notes: Refer to Irrigation

Specification and Irrigation Drawings for requirements.

53 Each

12 Manufacturer: Master Valve/Flow

Sensor/Air Relief Valve Assembly

Model Number: 93-01-ASY-G-F-NO

WTFLOWHD-I-600 Description: 6” normally open master valve with 6” ultrasonic flow sensor, air relief valve, and all parts required to furnish install per plans and specifications Notes:

See Plans and Specifications

1 Each

13 Manufacturer: Misc. Parts and Fittings

Model Number: Misc. Description:

All incidental parts not shown on plans and specifications required for satisfactory operation of project at time of completion Notes: See

Irrigation Specification and Irrigation

Drawings

TOTAL

LABOR AND SERVICES INSTALLATION COST PROPOSAL

The rates in this table shall be used to determine the final contract award.

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Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Services Description: WeatherTRAK controller(s) installation, certification, commissioning services & Optiflow site optimization Notes: Refer to

Irrigation Specification and Irrigation

Drawings for requirements. Total cost to install line items #1-8 listed of

Equipment, Materials, and Delivery. 8 controllers in total.

1 Lump Sum

2 Services Description: Master

Valve/Flow Sensor/Air Relief Valve assembly and commissioning services

Notes: Refer to Irrigation

Specification and Irrigation Drawings for requirements. 1 Master Valve &

Flow Sensor total

1 Lump Sum

3 Services Description: 31 Valve box lid replacements Notes: Refer to

Irrigation Specification and Irrigation

Drawings for requirements.

1 Lump Sum

4 Services Description: 53 Valve box lid and box replacements Notes: Refer to

Irrigation Specification and Irrigation

Drawings for requirements.

1 Lump Sum

OPTIONAL BID ITEM COST PROPOSAL

THE RATES IN THIS TABLE SHALL NOT BE USED TO DETERMINE THE FINAL CONTRACT

AWARD.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Services Description: Field Wiring

Repairs (T&M) Job Title: Irrigation

Specialist

1 Hourly

2 Services Description: Field Wiring

Repairs (T&M) Job Title: Skilled enhancement Labor

1 Hourly

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Line Item Description Quantity Unit of

Measure Unit Cost Total

3 Services Description: Optional bid item: Field Wiring Repairs (T&M)

Notes: Refer to Irrigation

Specification and Irrigation Drawings for requirements.

1 Lump Sum

SECTION 8. Vendor Responses

8.1 BID VALIDITY: *

Bids will be valid for a period of 365 days after the solicitation closing date.

☐ Please confirm

*Response required

8.2 CONTRACTOR INFORMATION

8.2.1 Name of Bidder*

Please state the Name of Bidder here.

If Bidder is a corporation, the legal name of the corporation shall be set forth in this section as the Name of Bidder and the name, title, and person authorized to sign contracts on behalf of the corporation shall be stated as well.

If Bidder is a partnership or joint venture, the true name of the firm shall be set forth as the Name of

Bidder and the name of the partner authorized to sign contracts on behalf of the partnership or joint venture shall be stated as well.

If submittal of this bid or signature of any document submitted with this bid is by an agent other than an officer of a corporation or a member of a partnership, a Power of Attorney must be on file with County prior to Bid opening, or must be submitted with the Bid; otherwise, the Bid may be rejected as non-responsive. You may upload this power of attorney under Additional Information later in this bid response.

*Response required

8.3 COMPANY PROFILE & REFERENCES

8.3.1 Company Legal Name*

*Response required

8.3.2 Company Legal Status*

Please state the status here (Corporation, Partnership, Sole Proprietor, etc.)

*Response required

8.3.3 Active Licenses*

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Please state all active licenses issued by the California State Contractor's License Board to the company whose legal name is above.

*Response required

8.3.4 Bidder must provide proof of the following active license below, which will be required under the proposed contract. *

• License C27: Landscaping Contractor

*Response required

8.3.5 Corporate Office Address*

What is the address of the company's corporate office? Please provide the full street/mailing address.

*Response required

8.3.6 Local Business Address(es)*

Please provide the local business address for the company named above. If there are multiple local addresses then please provide all.

• Full address:

• Telephone Number:

• E-mail Address:

*Response required

8.3.7 Length of Time Firm Has Been In Business*

Please clearly state, in months and years, how long your firm has been in business.

*Response required

8.3.8 Length of Time At Current Location*

Please clearly state, in months and years, how long your firm has been in business at its current location.

*Response required

8.3.9 Regular Business Hours*

*Response required

8.3.10 Regular Holidays and Hours When Business Is Closed*

*Response required

8.3.11 Federal Taxpayer ID Number*

*Response required

8.3.12 DUNS Number*

Please provide your D-U-N-S Number

*Response required

8.3.13 Unique Entity Identifier Number (UEI)*

The County requires a valid UEI number with active registration status. Your company may obtain one at no cost at https://sam.gov/entity-registration.

https://sam.gov/entity-registration

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*Response required

8.3.14 Are you registered, active, and in good standing with the California Secretary of

State?*

☐ Yes

☐ No

*Response required

8.3.15 Corporation?*

Is your firm incorporated?

☐ Yes

☐ No

*Response required

When equals "Yes"

8.3.16 State of Incorporation?*

You have indicated that your firm is incorporated. Please provide the name of the State of

Incorporation.

*Response required

When equals "Yes"

8.3.17 Contract Signature Authority - Executive Signature*

If incorporated, please provide the name, contact number, and email of the person who would provide this signature authority. The Executive Signer Authority comes from the President, Vice-President, or

Chairperson of the Board.

• Contact Full Name:

• Contact Number:

• E-mail Address:

*Response required

When equals "Yes"

8.3.18 Contract Signature Authority - Financial Signature*

If incorporated, please provide the name, contact number, and email of the person who would provide this signature authority. The Financial Signer Authority comes from the Secretary, Assistant

Secretary, Chief Financial Officer, or Treasurer.

• Contact Full Name:

• Contact Number:

• E-mail Address:

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When equals "No"

8.3.19 Contract Signature Authority*

If not incorporated, please provide the name, contact number, and email of the person who has the binding and signature authority of this contract.

• Contact Full Name:

• Contact Title:

• Contact Number:

• E-mail Address:

*Response required

8.3.20 Sole Proprietor Under Different Name?*

Is your firm a sole proprietor doing business under a different name?

☐ Yes

☐ No

*Response required

When equals "Yes"

8.3.21 Sole Proprietor's Name*

You have indicated that your firm is a sole proprietorship doing business under a different name.

Please provide the sole proprietor's name and the name you are doing business under.

*Response required

8.3.22 Contact Person for Solicitation*

Please provide the following in relation to the point of contact for this solicitation:

• Contact Person Full Name

• Contact Person Telephone Number

• Contact Person Email Address

*Response required

8.3.23 Project Manager*

Please provide the following regarding who will be your project manager for this project:

• Project Manager Full Name

• Project Manager Telephone Number

• Project Manager Email Address

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8.3.24 Contact Person for Accounting*

Please provide the following in relation to the point of contact for Accounting:

• Contact Person Full Name

• Contact Person Telephone Number

• Contact Person Email Address

*Response required

8.3.25 Emergency Contact*

In the event of an emergency of declared disaster, the following is required:

• Contact Person Full Name (during non-business hours)

• Contact Person Telephone/Cellphone Number

• Contact Person Email Address

*Response required

8.3.26 References*

Do you have letters from at least three references (not including County of Orange References) that include:

• Reference Names

• Addresses of site where work was performed

• Contact Name

• Telephone Number of Contact

• Contact Email Address

• Contract Effective Dates

• Contract Amount

• Brief Contract Descriptions

If you do not have letters you will be able to provide the same information electronically in the next question by answering "No" here.

☐ Yes

☐ No

*Response required

When equals "Yes"

8.3.27 References - Letters*

Please upload your letters from at least three references (not including County of Orange References) that include:

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• Reference Names

• Addresses of site where work was performed

• Contact Name

• Contact Email Address

• Telephone Number of Contact

• Contract Effective Dates

• Contract Amount

• Brief Contract Descriptions

*Response required

When equals "No"

8.3.28 References - Information*

Please provide the following information regarding at least three references (not including County of

Orange References):

• Reference Names

• Addresses of site where work was performed

• Contact Name

• Telephone Number of Contact

• Contact Email Address

• Contract Effective Dates

• Contract Amount

• Brief Contract Descriptions

The references will be contacted for verification, and these contacts must be current and able to respond promptly.

*Response required

8.4 BIDDER CERTIFICATION

8.4.1 Conflict of Interest*

Bidde…