Roof Investigation Continuing Services

The School Board of Volusia County, Florida is conducting a Request for Qualifications (RFQ No. 2026-004) to select multiple firms for Roof Investigation Continuing Services. The procurement seeks qualified consultants to provide comprehensive roof investigation services for various district facilities, focusing on identifying problems related to materials, workmanship, age, warranty, and deterioration. Firms must prepare investigation reports in accordance with Florida State Board of Education standards and industry guidelines. Key qualifications include a current Certificate of Qualification from the School Board, General Liability and Workers' Compensation insurance with minimum $1,000,000 limits, and current Florida professional registration licenses. The evaluation criteria will weight Location at 5%, Current Workload at 15%, Experience at 35%, Past Performance at 25%, and Project Approach at 20%. Critical procurement dates include a pre-submittal meeting on November 6, 2025, a question deadline of November 13, 2025, consultant certification application deadline of December 15, 2025, and submittal due date of December 17, 2025 at 3:00 PM. The anticipated timeline includes a consultant certification board meeting on January 13, 2026, a shortlist committee meeting on January 23, 2026, and an anticipated contract award on June 23, 2026.

The solicitation does not explicitly designate any set-aside requirements for disadvantaged businesses or specific enterprise types. The initial contract term is two years, with the potential to renew for up to three additional one-year terms contingent upon satisfactory performance, fund availability, and mutual agreement. Compensation will be structured as a negotiated fixed fee with predetermined hourly rates for various staff categories including Principal, Project Manager, Architect, Draftsman/Technician, Roof Technician, and Clerical personnel. Thirteen consultant firms submitted proposals by the deadline, including A/R/C Associates, Inc., Bhide & Hall Architects P.A., Cape Design Engineering Co., Certa Building Solutions, Incorporated, and others. Payment terms include 70% payment upon report submission and the remaining balance upon Owner approval. While specific contract value is not detailed, the procurement suggests an ongoing, as-needed service arrangement with multiple firms potentially selected to provide roof investigation services throughout the Volusia County School District. Reimbursable expenses will include actual costs for reproduction, postage, and fees for securing necessary approvals.