Submittal-Opening-Notice-Roof-Investigation.pdf

This is a Submittal Opening Notice issued by Volusia County Schools Planning & Business Services for Request for Qualifications (RFQ) No. 2026-004 regarding 2026 Roof Investigation Continuing Services. The School Board of Volusia County, Florida seeks to select multiple qualified firms to provide comprehensive roof investigation services for various district facilities on an as-needed basis. Services include identifying problems related to materials, workmanship, age, warranty, and deterioration, with investigation reports prepared in accordance with Florida State Board of Education standards and industry guidelines. The RFQ was broadcast on October 30, 2025, with a pre-submittal meeting held on November 6, 2025. The RFQ question deadline was November 13, 2025, and consultant certification applications were due by December 15, 2025. Submittal responses were due by 3:00 PM on December 17, 2025, with a public submittal opening meeting scheduled for December 18, 2025, at 9:00 AM EST at the Facilities Services Building, 3750 Olson Drive, Daytona Beach, Florida, with virtual Teams meeting access available. The anticipated timeline includes a consultant certification board meeting on January 13, 2026, a shortlist committee meeting on January 23, 2026, a Board meeting approval on February 10, 2026, and an anticipated contract award on June 23, 2026. The initial contract term is two years with the potential to renew for up to three additional one-year terms contingent upon satisfactory performance, fund availability, and mutual agreement.

Compensation will be structured as a negotiated fixed fee with predetermined hourly rates for various staff categories including Principal, Project Manager, Architect, Draftsman/Technician, Roof Technician, and Clerical personnel, with payment terms of 70 percent upon report submission and the remaining balance upon Owner approval. Reimbursable expenses include actual costs for reproduction, postage, and fees for securing necessary approvals. Key qualifications for selected firms include a current Certificate of Qualification from the School Board, General Liability and Workers' Compensation insurance with minimum $1,000,000 limits, and current Florida professional registration licenses. Evaluation criteria will weight Location at 5 percent, Current Workload at 15 percent, Experience at 35 percent, Past Performance at 25 percent, and Project Approach at 20 percent. Thirteen consultant firms submitted proposals by the deadline, and the solicitation does not explicitly designate set-aside requirements for disadvantaged businesses or specific enterprise types.