Shortlist-Meeting_Notice_Roof-Investigation.pdf

This is a public meeting notice issued by Volusia County Schools Planning & Business Services regarding a Request for Qualifications (RFQ No. 2026-004) for 2026 Roof Investigation Continuing Services. The shortlist meeting is scheduled for Friday, January 23, 2026, at 9:00 AM EST at the Facilities Services Building, 3750 Olson Drive, Daytona Beach, Florida 32124, with virtual Teams meeting access available. The RFQ solicitation process began on October 30, 2025, with a pre-submittal meeting held on November 6, 2025, a question deadline of November 13, 2025, consultant certification application deadline of December 15, 2025, and submittal due date of December 17, 2025, at 3:00 PM. The consultant certification board meeting was anticipated for January 13, 2026, followed by the shortlist committee meeting on January 23, 2026, with anticipated board approval on February 10, 2026, and contract award on June 23, 2026. The School Board intends to select multiple firms to provide roof investigation services on an as-needed basis throughout the district. The initial contract term is two years with potential renewal for up to three additional one-year terms contingent upon satisfactory performance, fund availability, and mutual agreement.

Compensation will be structured as a negotiated fixed fee with predetermined hourly rates for various staff categories including Principal, Project Manager, Architect, Draftsman/Technician, Roof Technician, and Clerical personnel, with payment terms of 70 percent upon report submission and the remaining balance upon owner approval. Reimbursable expenses include actual costs for reproduction, postage, and fees for securing necessary approvals. Qualifications require a current Certificate of Qualification from the School Board, General Liability and Workers' Compensation insurance with minimum $1,000,000 limits, and current Florida professional registration licenses. The evaluation criteria weight Location at 5 percent, Current Workload at 15 percent, Experience at 35 percent, Past Performance at 25 percent, and Project Approach at 20 percent. Thirteen consultant firms submitted proposals by the deadline. The solicitation does not explicitly designate set-aside requirements for disadvantaged businesses or specific enterprise types.