Public-Meeting_Notice_2026_Roof-Investigation.pdf

This is a Public Meeting Notice issued by Volusia County Schools Planning & Business Services for Request for Qualifications (RFQ No. 2026-004) regarding Roof Investigation Continuing Services. The solicitation seeks multiple qualified firms to provide comprehensive roof investigation services for various district facilities on an as-needed basis, with investigations focusing on identifying problems related to materials, workmanship, age, warranty, and deterioration. An optional pre-submittal meeting is scheduled for Thursday, November 6, 2025, at 10:00 AM EST at the Facilities Services Building, 3750 Olson Drive, Daytona Beach, Florida 32124, with virtual attendance available via Microsoft Teams. The RFQ question deadline is November 13, 2025, at 3:00 PM, followed by a consultant certification application deadline of December 15, 2025. Submittals are due December 17, 2025, at 3:00 PM, with a public submittal opening scheduled for December 18, 2025, at 9:00 AM. The anticipated consultant certification board meeting is scheduled for January 13, 2026, the shortlist committee meeting for January 23, 2026, and the board meeting for approval notice on February 10, 2026, with an anticipated contract award date of June 23, 2026. The initial contract term is two years, with the potential to renew for up to three additional one-year terms contingent upon satisfactory performance, fund availability, and mutual agreement.

Compensation will be structured as a negotiated fixed fee with predetermined hourly rates for various staff categories including Principal, Project Manager, Architect, Draftsman/Technician, Roof Technician, and Clerical personnel, with payment terms of 70 percent upon report submission and the remaining balance upon Owner approval. Reimbursable expenses include actual costs for reproduction, postage, and fees for securing necessary approvals. Key qualifications for selected firms include a current Certificate of Qualification from the School Board, General Liability and Workers' Compensation insurance with minimum limits of $1,000,000, and current Florida professional registration licenses. Evaluation criteria will weight Location at 5 percent, Current Workload at 15 percent, Experience at 35 percent, Past Performance at 25 percent, and Project Approach at 20 percent. The solicitation does not explicitly designate set-aside requirements for disadvantaged businesses. Thirteen consultant firms submitted proposals by the deadline, and the procurement anticipates an ongoing, as-needed service arrangement with multiple firms potentially selected to provide roof investigation services throughout the Volusia County School District.