RFSQ - Approved Vendor List for Fundraiser Vendors Pursuant to Utah Code 13-22

Salt Lake City School District is requesting Statements of Qualifications from vendors to establish an approved vendor list for food items and other products to support fundraising activities at schools throughout the district, pursuant to Utah Code 13-22 (Charitable Solicitations Act), with responses due August 13, 2026.

Vendors must submit all responses electronically through the Bonfire/U3P platform; questions are accepted only through that system and answered only via Bonfire/U3P or officially issued addenda. Responses must be completed and uploaded before the closing deadline—submissions in progress at cutoff will not be received.

Vendors must provide a Statement of Qualifications including general business information, W-9 form, valid business license, Department of Commerce fundraiser permit or co-venturer letter, and detailed fundraiser documentation. The scope requires vendors to articulate the fundraiser description and operational mechanics, products or services offered, school participation mechanisms, profit structure returned to schools, and complete calculation methodology for school returns (including all fees, costs, deductions, and tiered structures).

Vendors must comply with sixteen policy requirements outlined in Attachment C, including meeting Charitable Solicitations Act standards, maintaining student personally identifiable information confidentiality, ensuring fundraising does not involve tobacco, alcohol, or products illegal for school-age children, prohibiting door-to-door student solicitation and sales quotas, and barring pre-purchasing requirements for elementary schools. Approved contracts do not exceed one year and expire June 30 annually.

Evaluation uses a 500-point scoresheet with mandatory 75 percent threshold (375 points). Criteria are weighted: Vendor Qualifications and Experience (40 percent, 200 points), Complaints and Problem Resolution (30 percent, 150 points), References (20 percent, 100 points), and Fundraiser Details (10 percent, 50 points). Scores range 1 to 5, with 5 representing excellence exceeding requirements.

Vendors must maintain commercial general liability insurance of at least $1 million per occurrence and $3 million aggregate. All approved vendors become school officials under FERPA and the Student Privacy and Data Protection Act if they handle student education records. Contracts are governed by Utah law with venue in Salt Lake City's Third Judicial District Court.