RFQ - Alternative Dispute Resolution Referee/Arbitrator Panel

The Nevada State Purchasing Division, specifically the Office of the Ombudsman for Common-Interest Communities and Condominium Hotels, is seeking to establish a panel of Alternative Dispute Resolution (ADR) Referee/Arbitrators to handle residential property and homeowner association dispute claims. The solicitation (RFP 74BAI-S3305) aims to select multiple qualified vendors who can conduct arbitration and referee services in compliance with Nevada Revised Statutes and homeowner association governing documents. Mandatory qualifications include an active Nevada State Bar License, minimum two years of ADR experience, and willingness to conduct hearings in parties' geographic locations. Vendors must be registered on nevadaepro.com, hold a Nevada business license, maintain active SAM.gov registration, and agree not to boycott Israel. The proposal evaluation will utilize pass/fail criteria, assessing vendors' ability to provide adequate turn-around time, mediation expertise, and conformance with RFQ terms. Key deadlines include a question submission deadline of 10/20/2025, anticipated answer posting around 10/27/2025, and proposal submissions due by 10/30/2025. The proposed contract term is four years, subject to Board of Examiners approval.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises. Contractors will be compensated on a structured rate schedule, with Arbitration Hearings priced at up to $300 per hour ($150 per party) and Referee Assignments subsidized at a maximum of $200 per hour and $1,000 per assignment. Monetary awards are capped at $7,500, and attorney's fees are not permissible. The Division does not guarantee a minimum service volume and will process subsidy payments within 60 days of invoice receipt. Contractors must complete assignments within 60 days of claim filing and issue written decisions within 30 days of hearing conclusion. Additional contract requirements include maintaining an updated curriculum vitae on the Division's website and immediate disclosure of any potential conflicts of interest. While no specific budget range is listed, the structured hourly rates and per-assignment maximums provide a framework for potential financial engagement. Vendors must also ensure all state data is maintained within the United States and comply with data encryption requirements.