New Smyrna Beach Utilities is conducting a Request for Quote (RFQ 25-391) for a comprehensive HVAC system replacement project at their Central Office Building located at 200 Canal Street in New Smyrna Beach, Florida. The procurement seeks a licensed and insured HVAC contractor to remove and install a new 6-ton rooftop air conditioning unit, with specific requirements including installation of a unit from approved manufacturers (Carrier, Trane, or Tempstar), a matching electric heater, new thermostat, condensate safety switches, and hurricane tie-down clips. Contractors must provide all labor, materials, tools, supervision, crane services, and permits, with bids based on actual field measurements and installation per manufacturer specifications. The mandatory site visit is scheduled for May 1, 2025, at 9:00 am, with quotations originally due on May 8, 2025, but extended to May 14, 2025, at 2:30 PM. Key contractor qualifications include providing a one-year labor warranty, one-year manufacturer parts warranty, and a five-year compressor warranty, with all work to be completed on weekdays between 7:00 AM and 4:00 PM. Evaluation criteria will focus on comprehensive service offerings, warranty terms, installation capabilities, and compliance with safety standards. The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The project covers Volusia County and Orlando City jurisdictions in Florida, with the procurement limited to qualified HVAC contractors capable of meeting technical and safety requirements. While no incumbent vendors are identified, the contract requires integration with existing infrastructure at the Central Office Building, including electrical and roofing systems. Contractors must specify detailed information including SEER rating, manufacturer details, installation and delivery lead times, project completion timeline, and warranty specifics. The solicitation indicates that New Smyrna Beach Utilities reserves the right to waive informalities and reject any or all quotations, selecting the proposal that best serves their interests. The quotation will remain valid for award within sixty days of opening, though no specific budget range or precise award value is provided in the available documentation.
Name | Description | Size | Type (Click to sort descending) | Posted (Click to sort descending) |
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RFQ_25-391_Removal_and_Complete_Replacement_of_6-Ton_AC_System_COB_4_4-18-25.pdf | 401KB | 4/18/25 | ||
RFQ_25-391_Addendum_1.pdf | 30KB | 4/24/25 |