Pre_Bid_Sign_in_Sheet_5-1-25.pdf

The document is a Mandatory Site Visit Attendance Sheet for New Smyrna Beach Utilities' Request for Quote (RFQ) Number 25-389, dated May 1, 2025, for a 6-Ton Rooftop Terminal Unit (RTU) Replacement at COB #4. The site visit was scheduled for 9:00 AM, with multiple HVAC contractors and representatives from various firms in attendance, including representatives from NSBU, Thermaserve, HJD, Custom Construction, Koontz Heating & Air, and several other local HVAC and mechanical service companies. The attendance sheets document five separate sign-in sessions, suggesting multiple groups attended the mandatory site visit to assess the project requirements.

The RFQ seeks a licensed and insured HVAC contractor to remove and install a new 6-ton rooftop air conditioning unit at the Central Office Building located at 200 Canal Street in New Smyrna Beach, Florida. The project requires installation of a unit from approved manufacturers (Carrier, Trane, or Tempstar), including a matching electric heater, new thermostat, condensate safety switches, and hurricane tie-down clips. Contractors must provide all labor, materials, tools, supervision, crane services, and permits, with bids based on actual field measurements and installation per manufacturer specifications. The project includes requirements for one-year labor warranty, one-year manufacturer parts warranty, and a five-year compressor warranty, with work to be completed on weekdays between 7:00 AM and 4:00 PM.