Pre_Bid_Sign_in_Sheet_5-1-25.pdf

The document is a Mandatory Site Visit Attendance Sheet for New Smyrna Beach Utilities, specifically for Request for Quote (RFQ) Number 25-389 dated May 1, 2025. The procurement involves a 6-Ton Rooftop Terminal Unit (RTU) Replacement at COB #4, with a site visit scheduled for 9:00 AM. Multiple HVAC contractors from various firms attended the mandatory site visit, including representatives from NSBU, Thermaserve, HJD, Custom Construction, Koontz Heating & Air, Cortez Heating/Air, JR Hobbs, Clever AC Solutions, and several other local and regional HVAC service providers.

The attendance sheets document 18 total attendees across four separate sign-in sheets, representing a diverse group of potential bidders for the HVAC replacement project. Each sign-in sheet captures the attendee's name, firm name, and contact information (email and/or phone number). The consistent formatting and multiple sheets suggest a well-organized mandatory site visit process, ensuring all potential bidders have an equal opportunity to assess the project requirements and site conditions before submitting their quotes. The broad participation indicates significant market interest in the HVAC replacement project for New Smyrna Beach Utilities.